Dakimakura

1. How to make anEffective Presentation? By – Abdul Raffay

2. What is aPresentation? • ” A structured, prepared and speech- based means of communicating information, or ideas to a group of interested people, in order to inform or persuade them.”

3. Why PresentationSkills Training? • To properly structure yourpresentation. • To overcomenervousness. • To develop powerful BodyLanguage. To deliver effectivepresentation. • • To learn what not to doduring presentation • To design and use visual aidseffectively

4. Boring Presentation

5. Common causeof Ineffective Presentation Failure tomotivate theaudience • • Confusingstructure • Execessivedetails • Poorlydesigned slides

6. Steps needed to makean EffectivePresentation • For deliveringan • effectivepresentation we need to take the followingsteps: • 1.Planning • 2. Preparation • 3. Delivery

7. Planning • W hat is the purpose ofyour • presentation? • Who will be youraudience? • What are you trying toachieve through this presentation?

8. Planning (cont) • D esign yourmessage • Organizeyour material • Design the lookof yourpresentation • Create theslides.

9. Step -1: List yourobjectives Why are you makingthis • • presentation? • What do you expectto accomplish?

10. Step -2: Focuson the • audience • Who are they? • Focus onwhatyour audienceneeds to know, NOT- what youknow. • Consider audience’s level &interest • Decide what you want the audience to do, as a result of yourpresentation

11. Step-3: Determinethe • message • Tailor the points to theaudience’s • technical level: information needs andinterest. • Modify the presentation for each newaudience

12. Preparation ame • F und ntal rules forpresentation : are • Subject of presentation: • Decide your message inadvance • Have a strong conviction onwhat you want totalk.

13. Preparation • 2. Organize your pointslogically: a) What to say at thebegining? What you deal in themiddle? How toclose? ( May be by summarizing entire presentation.)

14. Preparation ears 3.Reh e inprivate: You need topractice delivery of presentation. Because, ’Practice makes a personperfect’.

15. Preparation epn • 4. Keotesto aminimum: --If necessary, use IndexCards. -- Jot down the mainpoints

16. ConquerNervousness

17. 9 Ps of how to overcome Fearof PublicSpeaking ”Prior &Proper • Preparation • Prevents • Poor • Performance ofthe • Person • Putting onthe • Presentation”

18. Don’t BeAfraid • Sometimes an audience mayseem intimidating But alwaysremember • they are alsopeople like you. * Imagine that youare addressing yourfriends 19

19. Preparation • Try toconquer nervousness: • * Try to minimize your stage-fear. • Take deep breath andtry relax. • If required, drink littlewater. to

20. Preparation • Concentrate on topic& not theaudience. • Remember-” Winners continue, losersstop.”

21. Organizing yourDelivery- • GeneralTips • Announce your topicclearly • Give an outline of yourpresentation in yourintroduction • State your objectiveupfront

22. TheDelivery • TheEyes • TheVoice • Expression • TheBody

23. Organizing yourDelivery- TheOpener • ”Tell them what youare going to tellthem” • Set the tone • Capture your audience’sattention • Buildrapport • Tailor your openerto your 24 audience

24. TheOpener 1.Introduction: • a) Start with a bang toget attention. Start with an ice-breaker such as a story, joke or aquotation.

25. TheOpener • Be warm andfriendly • Provide facts &figures • Throw out aquestion

26. Organizing TheDelivery (Middle) ”Sayit” • - Organize the presentation around main aspects of the subject.

27. Body ofPresentation • 1. Cover the subject in logicalorder • 2. Repeat importantpoints • 3. Use visuals whereverpossible • 4. The voice should not be too fast, too high or tooslow.

28. Body Languageduring presentation • * SMILE • MakeEye-Contact • Do not lock yourarms Knees unlocked, headup, • • Move • Connect with theaudience • Breathe &Relax

29. Organizing- TheClose • ”Tell them whatyou have toldthem” • Reiterate thetheme • Summarizemessage • Repeat keypoints • Ask foraction • End on a positivenote

30. Time yourselffor MaximumImpact Oops! I don’thave much timeleft!

31. The ThreePresentation Essentials • 1.Use Visual Aids, wherever youcan • 2. Rehearse, Rehearse, &Rehearse • ”If you fail to prepare, you are prepared tofail” • • Rehearse againstclock 3. Memorize yourscript

32. Designing EffectivePower PointPresentation Progressive • Big Simple Consistent Clear Summary

33. Design the”Look” of your • Presentation • * Follow the ’KISS’ rule – Keep it Short andSimple • Use short words and shortphrases • The 6 x 7rules: • Not more than 7 words perline • no more than 6 lines perslide

34. WhyVisuals? • Visuals arepowerful tools becausethey: • increase understanding • Save time • Enhance attention • Help controlnervousness

35. Make itclear • Size implies importance

36. Make it Big (How toestimate) • L ook at it from 2 metersaway 2m

37. Tips & Techniquesfor EffectivePresentation • Maintain good eyecontact • Vary your speakingvolume • Usepauses Do not read yourpresentation • • Don’t stand between the audience and • theslides • Use stories, questions, clips, examplesetc

38. Tips & Techniquesfor • delivery • Do not put both hands in your pockets for long time • Speak to the audience. Not to thevisuals Speak clearly and loudlyenough • • Circulate around the room as you speak • Discuss your objectives at the begining of thepresentation

39. Tipson VisualAids • Are the Visual Aids easytoread andeasy to understand? • Can they be easily seen from all areas of the room?

40. Some FinalWords • Communication is thekey ext to support thecommunication • T • Pictures to simplify complexconcepts • Visuals to support, not todistract

41. Signs to detect that Audienceis notListening • Start to lookdown • Touch or rub the face,hand • orhair • Yawn • Fidget • Sighheavily • Whiisper • Tap theirfeet

42. “Make sure you have finished speaking before your audience hasfinished listening.”

43. ThankYou

44. QUESTIONS

45. At TheEnd If you Have Any Query Related This You can simply Message me Personally • Or Email me rafayaliofficial@gmail.com I will reply You as Soon as Possible