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2013 Washington 21st CCLC Evaluation March 1 Webinar

2013 Washington 21st CCLC Evaluation March 1 Webinar. Neil Naftzger and Samantha Sugar March 1, 2013. Topics. Review site coordinator and staff survey data collection efforts and address any questions project directors have about the process

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2013 Washington 21st CCLC Evaluation March 1 Webinar

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  1. 2013 Washington 21st CCLC EvaluationMarch 1 Webinar Neil Naftzger and Samantha Sugar March 1, 2013

  2. Topics • Review site coordinator and staff survey data collection efforts and address any questions project directors have about the process • Review suggestions for modifying the leading indicator reports • Highlight the new local evaluation guidelines

  3. Survey Timeline • Site coordinator and staff survey data collection interface is now open • Emails to project directors containing survey links were sent on Friday, February 22 • Complete surveys from site coordinator and afterschool program staff are due April 5th

  4. Survey Administration Process • Once logged into the Project Director Survey Management page: • Ensure the centers listed for a given grant are correct and send any corrections needed to WA21stcclc@air.org • Under the name of each center, a survey Web link unique to each center is provided • This link needs to be forwarded to the site coordinator for that center • When the link is clicked on, the respondent will be asked to create a survey account and then be prompted to take the survey in question • Site coordinators and staff will utilize the same link to create a survey account and take the survey for their role in the program • You can return to the Project Director Survey Management page to view the completion status of surveys and send emailreminders • ideally, a minimum of 12 staff per site should be identified per center

  5. Questions About Leading Indicators • Site coordinator survey will contain questions about the leading indicator reports and the advanced planning with data sessions held last fall • Interested in learning what impact these efforts have had, if any, on internal program improvement efforts • How have you or your staff used the leading indicator reports and/or the tools provided in the advanced training with data session to inform quality-related discussions in your program?

  6. Leading Indicators • The collection of site coordinator and staff survey data represents the start of the leading indicator reporting process for 2012-13 • Goal is to make leading indicator reports available in PPICS by August 15, 2013 • Now is the time to make any changes to the leading indicator reports to make them more useful for programs

  7. Suggestions • Provide more clarity on the presentation and interpretation of youth outcome data • Allow for the presentation of leading indicator data at the grantee level • Include a more dashboard-like summary at the top of the report • Allow access to data obtained from state data warehouses to further support local evaluation efforts

  8. Questions • What additional changes would you recommend be made to the leading indicator reports? • What changes should be made to the rollout of the reports and processes to support report utilization?

  9. PPICS Data Collection Schedule

  10. PPICS Webinars • Two Webinars will be held in April and May 2013 to provide a review of PPICS reporting requirements • Friday, April 19th at 10:00 am Pacific - General Overview of APR Reporting Requirements • Friday, May 3rd at 10:00 am Pacific - Focus on the WA Attendee Module

  11. Local Evaluation Guidelines Revisions - Purpose • More structure with more freedom • Reduce redundancies • Improve the quality of reports

  12. Local Evaluation Guidelines Revisions - Method • Use multiple data sources to justify revisions • Local Evaluator Interviews • Project Director Interviews • Survey data • AIR review of local evaluation reports • Review of draft revisions by LIAG

  13. Local Evaluation Guidelines Revisions – Findings • Program goals & objectives • Remove requirement on more cumbersome data elements • Guidance on how to present data • Guidance on how to include other sources of data • Inclusion of a logic model/theory of change • Guidance on support provided by local evaluator • Need for annual meeting for local evaluators • Need for exemplars of quality reports

  14. Local Evaluation Guidelines Revisions – Changes Made • Evaluation Process • Guidance on timelines, goals and objectives, evaluation plans. • Guidance on submitting and reviewing reports • Report Content • Required elements • Recommended elements • Report Format • Guidance on expectations

  15. Local Evaluation Guidelines Revisions • Available by Friday, March 8th!

  16. For Additional Help

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