1 / 35

Organize Your Experience...

Organize Your Experience. Create Systematic Records of Documents, Emails, Knowledge Documents & Templates for easy Reference & Re-use. The Pain, We understand. File & Folder Naming Convention Always differ from person to person. Complex Folder Hierarchy

dannon
Download Presentation

Organize Your Experience...

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. Organize Your Experience...

  2. Create Systematic Records ofDocuments, Emails, Knowledge Documents & Templatesfor easyReference & Re-use

  3. The Pain, We understand File & Folder Naming Convention Alwaysdiffer from person to person Complex Folder Hierarchy Difficult to follow through every time Sis & Me No compelling mechanism for one place centralized storing

  4. Two files with similar names can’t be saved in the same folder Scattered Documents across Office Network Email Overload & Outlook rules not enough to remain Organized Typical Identification of the final draft from multiple copies Unorganized/Misplaced Knowledge Documents

  5. Historical Documents Working Documents Loss documents due to Hard Disk Crush / Virus Attack Lack of Segregation of files as Current or Old Cumbersome Retrieval because of confusing name of Files & Folders Accidental Overwriting of Documents & Templates Typical retrieval of files due to absenteeism / transfer of staff

  6. The Net Result of Hindrances Haphazard File Management Lack of Record Management System Lack of Knowledge Management System No Continuity Management plan

  7. What KDOC does ? Faster Creation Smart Management Quick Retrieval Maximum Usage of Past Experience Email Productivity With Microsoft Outlook Record Management Helps to haveLess Paper Office

  8. The Roadmap to Productivity

  9. Understanding the Difference File Management with File Management with

  10. Naming Files & Folders The Benefit

  11. Properties/Metadata The Benefit

  12. The Unique Document Identity The Benefit

  13. Centralized Repository The Benefit

  14. Classification of Documents The Benefit

  15. Templates/Model Documents The Benefit

  16. Email Templates The Benefit

  17. Email Archive The Benefit

  18. Documents Security The Benefit

  19. Collaborative Working The Benefit

  20. Reports The Benefit

  21. Back up & Restore The Benefit

  22. Lets Move to the Interface & See in Action

  23. Create Letters , Documents , Reports from MS Word itself • Save Existing Document into KDOC • Retrieve Existing Documents too…

  24. Create Excel Documents from MS Excel itself • Save Existing Document into KDOC & Retrieve Existing KDOC documents

  25. Archive Important Emails • Create New Emails & Reply Email from KDOC Email Template Repository…. • Improves Email Productivity…

  26. Documents Register instead of Folder Hierarchy • Open / Create Copy of desired document • Add Notes for document , send to Inactive etc…

  27. List of Working Document. • Filter desired documents based on any property. Open, Edit, Create • Copy, Print, Email, Add/View Notes for any document with ease.

  28. List of Inactive Documents. • Occasional Access & hence removes clutter from present Working Documents. • Search documents based on any property and can active back if needed.

  29. Centralized Template Repository… • Increase the practices of Using Templates. • Creating Documents from scratch Minimized.

  30. Advantages

  31. Better Discipline & Organize Documents & Templates Reduces Duplication of Work Consistency in documents Leads to Faster Creation & Retrieval of Documents & Templates Eliminates the fear of Accidental Overwriting

  32. Improves Productivity at Workplace Efficient Document Creation Process Helpful in legal compliance Improved Security of Documents

  33. Leads to Fewer Draft Copies & Saves Stationery Ensure smooth working in case of leave/transfer of staff Save precious Time & Effectively Money

  34. For every minute spent in organizing, an hour is earned. - Benjamin Franklin While technology and processes are important to Knowledge Management, it is people who determine success.

  35. In the end, all business operations can be reduced to three words: People, Product & Profits, People come first. Office Productivity Solution Division - Lee Iaeocca. Thank you! Hazel Infotech Limited 202/602, Unique Tower, Off S. V. Road, Goregaon (W), Mumbai - 400 062 [INDIA]Tel: +91-22-42264444 / 2876 4449, Fax: +91-22-42264440 / 2876 4494 opsd@hazelinfotech.com, www.hazelinfotech.com Toll Free: 1800 200 4440, 1800 103 4440 / +91-22-42264545 / +91-22-33046500

More Related