Education Furniture 14-19 Initial Contract Rollout Webinar

1. Education Furniture 14-19Initial Contract Rollout Webinar Terri O’toole (totoole@utah.gov) State of Utah - Lead Contract Administrator Paul Stembler (pstembler@wsca-naspo.org) Cooperative Development Coordinator Education Furniture 14-19

2. Agenda • Roll Call and Introductions • Contract Overview • Sourcing Team • Process • Results • Awardees • Current Status • Participation Process • Questions Education Furniture 14-19

3. Education Furniture 14-19 (UT) Contract Category Definitions Education Furniture: The definition of education furniture is generic in nature and is further defined in the subcategories below. The education environment includes Preschool (including early childhood, kindergarten), Elementary, Middle School, High School, and University. Education furniture consists of objects that are moveable, ergonomic, and intended to support the various activities that occur in an educational environment. Education furniture offered in response to this RFP shall take into consideration different teaching styles, learning styles, and be flexible to allow for lecture, collaboration, group activities, and presentations. The term classroom is intended to include lab, computer, science, music, media center as well as preschool, high school, and higher education classroom settings. Items such as classroom desks and tables, classroom and cafeteria seating, classroom storage, student housing, and accessories are considered education furniture for the purposes of the RFP. Further definitions are included in Section 4 product categories (of the original RFP). Education Furniture 14-19

4. 1. General Education Furniture Desks: Combo desks, multi-student, open front, ADA, study carrels, and teacher workstations. Desks shall be durable with a variety of base/leg, finishes, shapes, and size options. Tables: Activity tables, art tables, ceramic, collaborative tables, computer tables, demonstration, drafting tables, flip-top tables, folding tables, science tables, sewing, training tables, height adjustable, wood media (library) tables, and table dollies. Tables shall be durable and be available in a variety of base/leg, finishes, and size options. Seating: Folding, stacking, nesting, task, stools and chair dollies for K-12 and Higher Education. Durable with a variety of fabric, finishes, leg, caster, back, and seat options. Lounge Seating and Tables: Tables and seating designed to accommodate student’s social activities as well as academic work and utilization of technology (laptops, smartphones, tablets, and other electronic devices) and teacher lounge seating. Education Furniture 14-19

5. 2. Filing, Storage, and Accessories Storage and Accessories: Trophy and display cases, caddies, shelving (laminate, wood, metal), bookcases (wood, metal, laminate), chemical/flammable storage, blueprint storage, music/instrument storage, mobile cabinets, and cabinets with locks. Carts: Storage, lecterns, podiums, utility, platform, AV, flat panel, presentation, music/folio, science, syncing/charging, laptop, antimicrobial, specialty (geology/microscopes), mobile lab units, music storage/instruments. Lockers and Accessories: Metal, plastic, and wood lockers and storage cubby’s for school, gym, and classroom storage in a variety of sizes and styles. Accessories include locker room benches. 3. Residential Furniture and Accessories Student (Residential) Housing: Bedding, desks, tables, seating, and storage that is durable, adjustable, and available in a variety of styles, finishes, and fabrics. Accessories may include, but are not limited to, lighting. Education Furniture 14-19

6. 4. Outdoor Furniture Outdoor Furniture and Accessories: Picnic tables, seating, benches. Accessories may include, but are not limited to, trash receptacles, and bike racks in durable weather resistant materials. 5. Stages and Risers Portable Stages and Risers and Accessories: Choral risers, seated band, transport risers, portable stages, adjustable and fixed height stages available in a variety of sizes, shapes, and finishes. Accessories may include, but are not limited to, transportation carts, stairs, ADA ramps, guardrails, skirting, backdrops, wall padding, chairstops, crowd control barriers, and player tunnels. Education Furniture 14-19

7. 6.Cafeteria Tables and Seating and Accessories Cafeteria Tables and Seating and Accessories: Cafeteria tables and seating that are durable, stain resistant and available in a variety of sizes, styles, finishes, and options. With and without attached seating, wall mounted, freestanding, café, bistro, barstool, booths, and fixed seating. Accessories may include, but are not limited to, trash receptacles, tray stands, and recycle bins. 7.Lecture Hall and Auditorium Seating and Accessories Lecture Hall Furniture: Seating and Tables designed for lecture hall including fixed and stand-alone tables and fixed and stand-alone seating.  Auditorium Seating: Auditorium seating that is available in a variety of configurations and options. Accessories may include, but are not limited to aisle lights, cup holders, tablet/computer arms, and power and data connections. Education Furniture 14-19

8. Sourcing Team Members Education Furniture 14-19

9. Process Overview Education Furniture 14-19

10. Education Furniture 14-19

11. Evaluation Methodology Education Furniture 14-19

12. Scoring and Award Results Education Furniture 14-19

13. Scoring and Award Results Education Furniture 14-19

14. Contractor Product Categories Education Furniture 14-19

15. Contract Features • Dedicated Website • Minimum 10 Year Warranty (excluding fabric, storage, carts) • Insurance Coverage • Drop Ship, Inside Delivery, Liftgate, Installation/Full Service, Design Services Education Furniture 14-19

16. Contract Features • 2 Discount Structures – FOB Origin, FOB Destination • Lead Representation • Products meet/exceed ANSI/BIFMA Standards and/or other testing standards Education Furniture 14-19

17. Participating Addendum Process Education Furniture 14-19

18. PA Process All 50 states and The District of Columbia have executed the NASPO Cooperative MOA, allowing them to be eligible to use any WSCA-NASPO cooperative Master Agreement Education Furniture 14-19

19. Opportunities for Participation Three Opportunities for Participation State signs a Participating Addenda for entire state Every legally eligible entity in the state can participate State signs a Participating Addenda for non state entities Every legally eligible entity that is not a STATE agency can participate State does not sign a Participating Addenda Political subdivisions wishing to participate may contact the WSCA-NASPO Cooperative Development Coordinator who will contact the STATE CHIEF PROCUREMENT OFFICIAL asking for approval for that entity to their own Participating Addendum. Entities may be given approval on an individual basis or State CPO may give approval to all entities within the state to execute their own Participating Addendums. Education Furniture 14-19

20. Participation Opportunity #1 • Step by Step: • Participating Addendum templates are available on each Master Agreement page on the www.wsca-naspo.org website • States may have submitted Intents to Participate during solicitation, this will provide the information for contractors to contact states interested in signing a Participating Addendum. • States may also contact contractors directly to begin Participating Addendum process. • State Chief Procurement Officials (or designated representative) will be the signatory on the Participating Addendum. They will also be the WSCA-NASPO point of contact throughout the process. • State completes the draft Participating Addendum for each contractor and then forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature. • Contractor signs Participating Addendum and sends back to state for signature. • State sends fully executed copy to both contractor and WSCA-NASPO (PA@wsca-naspo.org ). Executed Participating Addendum will be maintained in a repository. Education Furniture 14-19

21. Participation Opportunity #2 • Step by Step: Same Process as Opportunity #1 • Participating Addendum templates are available on each Master Agreement page on the www.wsca-naspo.org website • States may have submitted Intents to Participate during solicitation, this will provide the information for contractors to contact states interested in signing a Participating Addendum. • States may also contact contractors directly to begin Participating Addendum process. • State Chief Procurement Officials (or designated representative) will be the signatory on the Participating Addendum. They will also be WSCA-NASPO point of contact throughout the process. • State completes the draft Participating Addendum for each contractor and then forwards the draft to the contractor. Negotiations will be handled directly between state and contractor. Upon agreement, the state sends a final copy of Participating Addendum to the contractor for signature. • Contractor signs Participating Addendum and sends back to state for signature. • State sends fully executed copy to both contractor and WSCA-NASPO (PA@wsca-naspo.org ). Executed Participating Addendum will be maintained in a repository. Education Furniture 14-19

22. Participation Opportunity #3 Step by Step: Participating Addendum templates are available on each Master Agreement page on the www.wsca-naspo.org website An email request should be sent to PA@wsca-naspo.org from entity (email may also be sent from contractor). The email needs to provide the following details: main point of contact from entity, full name of entity, phone number, email address and physical address. WSCA-NASPO will email State Chief Procurement Officer requesting approval for the entity to execute a Participating Addendum. WSCA-NASPO will email both contractor and entity with the permission from Chief Procurement Official to proceed to complete the Participating Addendum. Entity completes the draft Participating Addendum for contractor and then forwards the draft to the contractor. Negotiations will be handled directly between entity and contractor. Upon agreement, the entity sends a final copy of Participating Addendum to the contractor for signature. Contractor signs Participating Addendum and sends back to entity for signature . Entity sends fully executed copy to both contractor and WSCA-NASPO (PA@wsca-naspo.org ). Executed Participating Addendum will be maintained in a repository. Education Furniture 14-19

23. PA Process Flow Chart Education Furniture 14-19

24. Executed Participating Addendum will be maintained on www.wsca-naspo.org and in a repository. Participating states and entities will be identified on the map of the USA on each Master Agreement page on www.wsca-naspo.org A link to Lead State’s Website will be available on each Master Agreement page on www.wsca-naspo.org Contractors are encouraged to create and maintain state and/or entity specific web pages on their main Master Agreement website. Final Steps Education Furniture 14-19

25. Thank You Please let WSCA-NASPO know if we can be of any assistance: Tim Hay, Cooperative Development Coordinator (thay@wsca-naspo.org) (503) 428-5705Paul Stembler, Cooperative Development Coordinator *(pstembler@wsca-naspo.org) (651) 206-3858 * WSCA-NASPO Point of Contact for these Master Agreements. Education Furniture 14-19