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Thank You Messages, Messages of Congratulations, Letters that Invite, Announce, or Welcome

Thank You Messages, Messages of Congratulations, Letters that Invite, Announce, or Welcome. ENGL 119 Dr. Jorge F. Figueroa. Thank You Messages. There are many occasions for personal thank-you messages: A gift A favor Interviews for a job Promotion

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Thank You Messages, Messages of Congratulations, Letters that Invite, Announce, or Welcome

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  1. Thank You Messages, Messages of Congratulations, Letters that Invite, Announce, or Welcome ENGL 119 Dr. Jorge F. Figueroa

  2. Thank You Messages • There are many occasions for personal thank-you messages: • A gift • A favor • Interviews for a job • Promotion • Is an appropriate response to any act of thoughtfulness or kindness.

  3. Thank You Messages • Organizations often send letters of appreciation to: • A new customer for a first order • To an establish customer for a large order • To an individual or organization for completing a job.

  4. Thank You Messages • Other opportunities for sending thank you messages: • Special occasions • Holidays • Anniversaries • Special services • Extra responsabilities

  5. Messages of Congratulations • This type of message is much like a message of appreciation • This type of message or letter thanks someone for doing something special or going the extra mile • Tells a person “well done” for: • Getting a promotion • Completing a project

  6. Messages of Congratulations • Congratulatory messages or letters are sent on: • Graduations • Births • Marriages • Promotions • Retirements • Purchase of a house

  7. Letters that Invite, Announce, or Welcome • Invitations • There are two types of invitations: • Formal • Informal • Formal invitations • Sent to invite someone to an special event such as: • Dedication of new building • Wedding • Dinner

  8. Letters that Invite, Announce, or Welcome • If you wish to receive a reply to your invitation include RSVP. This means reply. • Informal Invitations • Written in letter format • Casual style • Must provide the following specifics: • Day, date, time • Type of function, reason for the function, location • Who is included in the invitation, dress requirement • Reply

  9. Letters that Invite, Announce, or Welcome • Announcements • Can be formal or informal • Formal announcements are printed on card stock as formal invitations. • The informal format can be a flier or a letter.

  10. Letters that Invite, Announce, or Welcome • Announcements can be sent for the following occasions: • Major business changes • Opening of a new business • New location for existing business • Reorganization or expansion • Personal changes • Promotion of an employee • Hiring of a new representative of a company

  11. Letters that Invite, Announce, or Welcome • Welcome Messages • Written for many occasions • Morale builders • Usually have a definite sales flavor • Greetings to a new member if an organization • Welcome aboard message to a new parts supplier.

  12. Letters that Invite, Announce, or Welcome • In writing a letter of this type follow these steps: • Begin with a statement or welcome • Comment favorably on the newcomer’s choice of a place to live. • Mention what your organization has to offer. • Include a special discount or incentive to encourage the newcomer’s business.

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