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Orientation for New Project: Lead Partners and Partners

This seminar in Voss, Norway on 12-13 June 2008 provides an overview of the claim system and the various steps involved in the life cycle of a project claim. Topics covered include certification of expenditure, first-level control, project partner documentation, activity reporting, and final payment checks.

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Orientation for New Project: Lead Partners and Partners

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  1. Orientation for new project Lead partners and partnersOverview of the claim system Lead partners and partner seminar Voss, Norway 12-13 June 2008 Maxi Nachtigall

  2. Certifying Authority: Payment (+payment notification) Certifying Authority: Final Payment Check Managing Authority: Decision of Payment Managing Authority: Content and Compilation Check NPP Secretariat: Assessment of project report The life circle of a project claim Project partner: Statement of Expenditure + documentation National controller: First level control - Certificate of Expenditure Project partner: -Certificate of Expenditure + Partner Activity Report Lead Partner: - Activity report - Project Claim - Certificates of Expenditure - Summary of COE 1 2 Lead partner: Receipt of Grant Lead partner: Allocation of Grant Project partner: Individual share of partnership Grant 3

  3. 1st steps Project partner: Statement of Expenditure + documentation National controller: First level control - Certificate of Expenditure Project partner: -Certificate of Expenditure + Partner Activity Report Lead Partner: - Activity report - Project Claim - Certificates of Expenditure - Summary of COE

  4. Project partner: Statement of Expenditure + documentation Project partner • Statement of expenditure • To be supported by: • Copies of invoices • Other appropriate documentation • 1 month estimated time of work

  5. National controller: First level control - Certificate of Expenditure National controller • Performance of 1st level of control on national level • Certifying expenditures in accordance with: • Regulations of the European Commission • NPP 2007-2013 Common Eligibility Rules • National legislation • Issuing 1st level of control certificate: Certificate of Expenditure (COE) • Outline of eligible costs and deducted cost • Sent to individual partner • 2 months estimated time of work • List of national controllers downloadable on www.northernperiphery.eu • Currently controllers for Finland, Northern Ireland, Ireland, Sweden, Iceland and Greenland • Currently no controllers for Scotland, Norway and Faroese Islands

  6. Project partner: -Certificate of Expenditure + Partner Activity Report Project partner • Receives partner’s Certificate of expenditure from National controller • Sending partner documents to Lead partner • Partner’s activity report • Partner’s certificate of expenditure

  7. Lead Partner: - Activity report - Project Claim - Certificates of Expenditure - Summary of COE Lead partner • Compilation of the Progress report (additional presentations on 13 June 2008) • Reporting on activities • Activity report (template on www.northernperiphery.eu (template available by 15 August 2008) • Examples of information and dissemination material • Financial reporting • Project claim • A partnership Statement of expenditure/ Summary of Certificates of Expenditure • Each partner’s certificate of expenditure • Progress report to be signed by authorised LP representative • Original signed version and electronic copy to be sent to Programme Secretariat/ Responsible Desk officer

  8. 2nd steps Certifying Authority: Payment (+payment notification) Certifying Authority: Final Payment Check Managing Authority: Decision of Payment Managing Authority: Content and Compilation Check NPP Secretariat: Assessment of project report

  9. NPP Secretariat: Assessment of project report Programme Secretariat • Assessment of the activity report: • Completeness of information • Eligibility of activities carried out • In accordance with application and decision • Further information in separate presentation on Activity reporting • Evaluation of activity report will be sent to Managing Authority

  10. Managing Authority: Content and Compilation Check Managing Authority Managing Authority: Decision of Payment • Content and compilation check: • Completeness of documents • Correct compilation of claim documents • Certification by national controller • Correct calculation of amounts claimed • Issuing a Decision of payment • Forwarding the Decision of Payment to Certifying Authority

  11. Certifying Authority: Final Payment Check Certifying Authority Certifying Authority: Payment (+payment notification) • Final payment check before transfer of programme funding • Entitlement of final beneficiary to receive co-funding • National match funding has to be paid out before a claim to the NPP can be put forward • Payment and payment notification to Lead partner • Payment will be allocated in accordance with grant contract and approved claim

  12. 3rd steps Lead partner: Receipt of Grant Lead partner: Allocation of Grant Project partner: Individual share of partnership Grant

  13. Lead partner: Receipt of Grant Lead partner Lead partner: Allocation of Grant • Receipt of Grant • Allocation of Grant to individual project partners Project partner: Individual share of partnership Grant Individual share of partnership grant

  14. Thank you for your attention

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