Texas Comptroller of Public Accounts

1. Texas Comptroller of Public Accounts • State of Texas Cooperative Purchasing Program • Texas Procurement and Support Services (TPASS) Division • Charlene Rendon • 512-463-3336 • charlene.rendon@cpa.state.tx.us

2. Agenda • Program Overview • Membership Process • Purchasing Options • Training and Support

3. The State of Texas CO-OP Goal • To assist our over 1700 members in making the most of their purchasing dollars by using the State of Texas volume buying power.

4. State of Texas CO-OP History • The CPA Cooperative Purchasing Program was created in response to legislation in 1979. • Local Government Code 271.081-083 Section 271.083 (4)(b) states: • “A local government that purchases an item under a state contract satisfies any state law requiring local governments to seek competitive bids for the purchase of the item.”

5. Membership Benefits • Save money through the use of state purchasing contracts. • Save time: No solicitation required when ordering through our existing contracts. • CPA will stand behind all CPA contracts to ensure purchasing remains competitive and serves the best interest, best value or best price for the state of Texas.

6. Membership Benefits cont. • Order from hundreds of contracts • Search thousands of vendors on the Centralized Master Bidders List • Work with our purchasing team • Rely on our Vendor Relations Program • Post bid notices on the Electronic State Business Daily • (sign up by emailing: esbdsupport@CPA.state.tx.us)

7. Membership Process • Fill out application: www.cpa.state.tx.us/procurement/prog/coop/coopform/ • Submit a Board-approved resolution and any additional required documentation • Mail application, documentation and membership fee to CO-OP team • Application process takes approximately 5 working days • Approval letter and packet will be mailed directly to member after approval

8. CO-OP Purchasing Options • Term Contracts • TXMAS Program • Travel Contracts • Reverse Auction • Piggyback Contracts • Centralized Master Bidders List (CMBL) • Open Market Purchases (Buses)

9. Term Contract Basics http://www2.cpa.state.tx.us/cat_page/ Competitively bid Established by our in-house purchasing team Use quantity purchasing history and the state’s purchasing power to establish best value Posted online by NIGP code Searchable by keyword Updated as changes occur

10. Commodities: Automobiles Drug and Alcohol Testing Products Pharmaceuticals & Multi-Vitamins First Aid and Safety Equipment Lawn Equipment Office Supplies Road and Highway Equipment Sample Term Contracts Services: Overnight, Second Day, and Small Parcel Ground Delivery Service Photocopier Rental Services Payment card services Reverse Auction Services

11. Payment & Travel Card Contract • Automated term contract - 946-A1 • “No fee” payment card contract through JPMorgan Chase • Member organization keeps the annual rebate % on card purchases • Offers spending controls on employee-assigned credit cards • Specifically designed to help minimize costly administrative procedures associated with everyday employee purchases and travel expenses

12. Fuel Card Contract • Comdata /TransMontaigne Mastercard • Accepted for fuel and maintenance purchases • Web-based database system to locate fueling locations and monitor transactions • 1% cash back on all purchases • Rebate of 2.5 cents at over 3000 retail locations • Rebate of 2 cents at over 150 locations • http://www.cpa.state.tx.us/supportserv/prog/vfleet/fuelcontract/ • Contact: Jeri Winkleblack • jwinkleback@comdata.com • (850) 385-3210

13. Texas Multiple Award Schedules • Developed from contracts that have been competitively awarded by the federal government or any other governmental entity of any state • Multiple vendors • Certified preferred customer pricing • Schedules cover multiple commodity groups • Multiple Year Duration - Basic five years with three extension options

14. Sample Schedules • Furniture • Tires • Carpet and Tile • Copiers • Lab Equipment • Building Materials and Materials Handling • Job Order Contracts • Sports, Promotional, Outdoor and Recreation Equipment • Contact: Richard San Jose • richard.sanjose@cpa.state.tx.us

15. Travel Contracts • Eligible entities (counties, junior colleges, municipalities, school districts and emergency communication districts) may use state travel contracts. • Rental Car Contracts • Avis, Advantage, and Enterprise • Hotel Contracts • Discount rates statewide and in select out-of-state locations • Airline Contracts • American Airlines and Airtran • Travel Agency Contract • National Travel Systems • Contact: Melissa Hernandez • melissa.hernandez@cpa.state.tx.us

16. Piggyback Contracts State agency open market contracts with the ‘piggyback’ clause. Most are two year contracts with options to renew. http://www2.cpa.state.tx.us/ompo/coop/

17. Search the CMBL The CMBL is a list of over 12,000 active vendors, including CPA-certified HUBs, who have paid to be on the list Used by state agencies/political subdivisions to send solicitations to vendors based on: NIGP codes for selected products/services Selected Texas Highway Districts NOT a list of awarded or approved vendors http://www.cpa.state.tx.us/procurement/cmbl/cmblhub.html Contact:Margaret Longest margaret.longest@cpa.state.tx.us

18. Open Market Assistance • School districts may request • assistance in procuring school • buses through the open market • process. • See Bus Requisition form at: • http://www.cpa.state.tx.us/procurement/prog/coop/coop/

19. Electronic State Business Daily (ESBD) http://esbd.cpa.state.tx.us/ Post Solicitations, Addenda, and Awards on-line Vendors may search by entity name, keyword, and requisition number A tool to increase competition, NOT a substitution for your mandated solicitation and award notice requirements NOTE: The bid opening date is when bids will be opened. This is the last date bids are accepted. Request a free username and password esbdsupport@cpa.state.tx.us

20. Contract Support Tools Vendor Performance: Report exceptional, satisfactory and unsatisfactory performance. View performance scores on vendor’s CMBL profile. Contact: Joe Cheavens vendor.performance@cpa.state.tx.us

21. Training Opportunities CO-OP Program Training Available Upon Request One on One Assistance by Phone Conference Calls In-person Group Training TXMAS Training Monthly Group Sessions, call for availability State Training and Certification Program: Purchasing Contract Management http://www.window.state.tx.us/procurement/prog/training-cert/

22. Cooperative Purchasing Program Contact Information • Charlene Rendon • State of Texas CO-OP Coordinator • Direct: 512.463.3336 • Help Desk: 512.463.3368 • charlene.rendon@cpa.state.tx.us

23. Texas Procurement and Support Services Contact Info • Dee Dorsey, Supervisor of Procurement Operations • dee.dorsey@cpa.state.tx.us • Cody Hays, Customer Service Supervisor • cody.hays@cpa.state.tx.us • Margaret Longest, CMBL Program Coordinator • margaret.longest@cpa.state.tx.us • Richard San Jose, TXMAS Program Coordinator • richard.sanjose@cpa.state.tx.us • Don Brandy, Bus Purchaser • don.brandy@cpa.state.tx.us • Joe Cheavens, Vendor Performance • joe.chaevens@cpa.state.tx.us • Melissa Hernandez, State Travel Management Program Coordinator • melissa.hernadez@cpa.state.tx.us • Melissa McIlroy, Library Products Purchaser • melissa.mcilroy@cpa.state.tx.us • Judy Ousley, Purchasing and Contract Management Training • Judy.ousley@cpa.state.tx.us