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Victims of Crime Act (VOCA) Webinar

Wednesday, February 10, 2016 at 2:00 pm Friday, February 19, 2016 at 1:00 pm http://www.odesinc.org. Victims of Crime Act (VOCA) Webinar. State of Nevada Division of Child and Family Services Grants Management Unit. Call-In Number: 1-888-363-4735 Pass Code: 6438565.

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Victims of Crime Act (VOCA) Webinar

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  1. Wednesday, February 10, 2016 at 2:00 pm Friday, February 19, 2016 at 1:00 pm http://www.odesinc.org Victims of Crime Act (VOCA)Webinar State of Nevada Division of Child and Family Services Grants Management Unit Call-In Number: 1-888-363-4735 Pass Code: 6438565

  2. Victims of Crime Act (VOCA)Webinar Introductions Dorothy Edwards, Clinical Program Planner II Mirjana Gavric, Grants & Project Analyst II Aaron McVean, Project Principal, ODES Inc.

  3. Victims of Crime Act (VOCA)Webinar Questions and Answers Session Please refrain from asking questions until the end of the presentation, thank you.

  4. Who is Eligible to Receive Funding? Victims of Crime Act (VOCA)Webinar Applications are available to agencies who currently receive VOCA funding. Applications are available to all non-profit and public agencies (including state and local governmental agencies, universities and community colleges). Please refer to pages 5 & 6 in the RFP for more information on eligibility. Applicants must have a Data Universal Numbering System (DUNS) number. Applicants must be registered with the Central Contractor Registration (CCR) database. DUNS website: http://fedgov.dnb.com/webform/displayHomePage.do CCR website: http://www.sam.gov/portal/SAM#1

  5. Victims of Crime Act (VOCA)Webinar How Much Funding is Available? $17,491,274 The primary purpose of this funding is to support the provision of services to victims of crime. Please refer to pages 23 & 24 of the RFP for more information on victim populations to be served.

  6. Please note: Victims of Crime Act (VOCA)Webinar Agencies should apply for the amount of funds that can be utilized by June 30, 2018. Applicants should take into consideration their agency's ability to sustain programs beyond June 30, 2018, because funding can change.

  7. VOCA: Example Allowable Services & Costs Victims of Crime Act (VOCA)Webinar • Shelter • Food • Crisis hotline • Counseling / therapy • Transportation • Lock Repair • Legal assistance • Application assistance • Accompaniment (court, hospital, etc.)

  8. Definitions of Created and Retained Jobs Victims of Crime Act (VOCA)Webinar Created jobs are new paid positions or existing unfilled positions proposed to fill, as a result of VOCA funding. Retained jobs are existing positions for which applicants have documentation that the positions would have been eliminated if not for VOCA funding.

  9. How to Calculate Full-Time Equivalents (FTEs) Victims of Crime Act (VOCA)Webinar FTEs are calculated by dividing the cumulative number of VOCA funded hours anticipated to work during the funding period for each created or retained job (including overtime, paid leave, and other compensation) by the number of hours in that position’s full time schedule. For example, if you are requesting VOCA funding to pay for 10 hours a week out of the 40 hours the staff person would work, you would divide the 10 hours by 40, to get a 25% FTE.

  10. Victims of Crime Act (VOCA)Webinar Budget Definitions Personnel: Positions to be funded Payroll Taxes and Fringe Benefits: Rate for each position funded multiplied by each funded position Health Insurance, FICA, etc. Operating: Agency’s rent, utilities, telephone, fax, postage costs, supplies, travel, insurance coverage, dues, conference fees, equipment which cost less than $1,000. RFP Page 11 and 24-27

  11. Budget Definitions (continued) Victims of Crime Act (VOCA)Webinar Equipment: Equipment costing $1, 000 or more - Each item must be itemized and listed separately - All equipment must be marked as specific grant property Contractual: Independent contractors and consultants - Describe each contractor’s Scope of Work, rate, hours, travel & cost Other: Other allowable costs, such as insurance and audit fees

  12. Victims of Crime Act (VOCA)Webinar How Do I Calculate Match? The Federal equation for match is: Dollar amount requested ÷ .80 = Program Cost Program Cost x .20 = Match Example $100,000 requested ÷ .80 = $125,000.00 (Program Cost) $125,000.00 (Program Cost) x .20 = $25,000.000 (Match) Example for Native American Programs located on a Reservation: $100,000 requested ÷ .95 = $105,263.15 (Program Cost) $105,263.15 (Program Cost) x .05 = $5,263.15 (Match) Reminder: Match can be met by in-kind, volunteer and / or cash donations

  13. Victims of Crime Act (VOCA)Webinar …Please Be Informed… Proposal Deadline: Proposals must be received by Monday, February 29, 2016 by 5:00pm Funding Period: July 1, 2016 through June 30, 2018

  14. What is the Timeline? Victims of Crime Act (VOCA)Webinar Monday, February 29, 2016 by 5:00pm: Proposals Due Week of March 28, 2016: Review of Proposals Week of April 25, 2016: Award letters sent to successful applicants, budget and scope of work negotiations with successful applicants Wednesday, June 1, 2016: Deadline for submission of documents requested by DCFS, Notice of Sub-Grant Awards to be mailed. July 1, 2016 Funding Begins

  15. I Can’t Wait to Apply! What Do I Do? Victims of Crime Act (VOCA)Webinar Grant Application Process and Instructions 1. All materials must be submitted on typed, single-spaced, 8 ½ x 11 inch, white paper with one-inch margins and double-sided. 2. Font must be Times New Roman, size 12, black font. 3. The name of your agency and page numbers must be clearly indicated in the center of the footer on each page.

  16. Victims of Crime Act (VOCA)Webinar Grant Application Process and Instructions 4. Submit the original copy (clearly labeled) and one (1) electronic copy of all application materials. 5. The electronic copy must be attached to the original hard copy and must be either a CD or flash drive. We are not able to accept e-mail submissions of an application at this time. 6. Secure the original and electronic copy in the upper left-hand corner. 7. VOCA RFP Assurances, Agreements and Certifications can be found at http://dcfs.nv.gov/Tips/RFPs/

  17. Victims of Crime Act (VOCA)Webinar • Project narrative (Length = 12 page maximum, 12-point font, single-spaced) • Program evaluation (Length = 2 pagemaximum, 12-point font, single-spaced). • Cost effectiveness of the project (Length = 2 pagemaximum, 12-point font, single-spaced). • Potential for ongoing sustainability of the project (Length = 1 pagemaximum, 12-point font, single-spaced).

  18. SCOPE OF WORK FORM Please refer to the allowable services included in the Request for Proposals. Complete a Scope of Work Form for each funding source in which your agency is applying. AGENCY NAME: ___________________________________________________________________ GRANT NAME: _______________________________________________ Target Population: ___________________________________________________________________

  19. Staff Qualifications and Job DescriptionsProvide a brief job description,including required qualifications, education and experience of staff for whom funding is being requested out of VOCA, by completing the table below. Please be sure to identify the funding source(s) for each position.

  20. Community Coordination / CollaborationList all agencies that your program coordinates / collaborates with and describe the coordination of activities. DCFS reserves the right to contact the agencies listed. Remember to include a copy of your Memorandums of Understanding.

  21. Budget NarrativeProvide an explanation / justification for each expense listed in the budget detail for each category. Ensure that the budget items are clear and appropriate for the project. Example: Office rent at 500 square feet x $1.54/square foot per month x 12 months = $9,240/year (Length = 3 page maximum, 12-point font, single-spaced) Insert text here. Budget Please use the Budget Request and Justification Form in Microsoft Excel to complete your budget. Please complete separate budgets for each funding source. The Budget Request and Justification Form is an Excel Spreadsheet and it is a separate attachment.

  22. Victims of Crime Act (VOCA)Webinar • All quarterly reporting will be done online through ODES, Inc. • ODES, Inc. will provide technical assistance to sub-grantees for the development of measureable outcomes based on their funded scope of work (SOW). • Ongoing technical assistance and trainings provided by ODES, Inc. • New VOCA Reporting Requirements Webinar • Wednesday, February 17, 2016 2:00 PM - 5:00 PM Pacific Standard Time • Please join my meeting from your computer, tablet or smartphone. • https://global.gotomeeting.com/join/959333413Join the conference call. • Call In Number: 888-363-4735 Participant Passcode: 6438565

  23. Victims of Crime Act (VOCA)Webinar Expectations After Funding is Granted Programmatic Reporting: The Quarterly Program Report must be submitted by the 15th of the following month for each funding source. Reporting PeriodsDeadline July1, 2016 – September 30, 2016 October 15, 2016 October 1, 2016 – December 31, 2016 January 15, 2017 January 1, 2017 – March 31, 2017 April 15, 2017 April 1, 2017 – June 30, 2017 July 15, 2017 July1, 2017 – September 30, 2017 October 15, 2017 October 1, 2017 – December 31, 2017 January 15, 2018 January 1, 2018 - March 31, 2018 April 15, 2018 April 1, 2018 – June 30, 2018 July 15, 2018 Financial Reporting: The Monthly Financial Status and Request for Funds Report must be submitted by the fifteenth of the following month. Site Reviews and Monitoring: A minimum of one on-site review will be conducted annually.

  24. Victims of Crime Act (VOCA)Webinar I Need Help! For specific grant related questions, please contact: Mirjana Gavric, Grants and Projects Analyst II 775-684-7946 Email: mgavric@dcfs.nv.gov All questions received and answers provided will be made available online on the DCFS website at http://www.dcfs.state.nv.us and www.odesinc.org After awards are finalized, you will receive notification from Sean Westwood or Aaron McVean that your VOCA report has been created.

  25. Victims of Crime Act (VOCA)Webinar Questions and Answers Session

  26. Victims of Crime Act (VOCA)Webinar Proposals must be received by Monday, February 29, 2016 by 5:00pm Division of Child and Family Services 4126 Technology Way, 3rd Floor Carson City, NV 89706 Attn: Mirjana Gavric

  27. Victims of Crime Act (VOCA)Webinar Thank you for joining us!

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