School Management systems

1. By: Faizan, Jeremy, and Badr. School Management systems

2. Information Systems • An information system is combining people’s activities with technology to support operations, management, and decision-making. • For example: it can be a big database that relates to the area of impact. • The school database system Synergetic is a intranet-wide database system. It’s used in schools to manage school over one platform

3. Information Systems and Education • Information systems are widely used in our education. The field of education has many different types of information systems such as, library checkout system, online turn-it-in, as well as attendance and grading records.

4. Information Systems and Education • Synergetic connects most of the systems on a single database • The teacher or administrator is able to take attendance, and enter student grades onto the system through a GUI that is fairly clear. • The Synergetic system requires a password to access the system making it more secure than an open system, as well as implementing automatic logout after a certain period of time to prevent the terminal from being left open due to human error

5. Stake holders • The three main Stake holders are: • Teachers • Students • Parents

6. Stake Holders: Teachers • Teachers are the main users of the system and are responsible for the integrity of the information being entered in. • They can take attendance and keep track of all the student and an easier way. • Teachers have a secure place to keep grading scores and importation information about the students. • Grades would automatically be graded making it easier for the teachers and not having them do all the calculations by themselves. • A schedule that would be stored in the database would organize the teacher’s time.

7. Stake Holders: Students • Their grades, health information and attendance records are stored in the system. • They are able to have more learning time, because teachers take less time for attendance. • If passport or personal information are required, and the student does not have access to accessing the database would make things easier, as all the students information is being stores in the database. • The Student is the most impacted by the system as it is a system implemented to keep track of their progress and their development

8. Stake Holders: Parents • contact information including address and place of work • Parents are very easier to reach as the school’s database have their contact information. • Parents are able to reach their children easier, as the school can reach them easier by accessing the database and knowing which class they have.

9. Social and Ethical Issues: Security • It is possible to hack into the system and access the personal information stored in the database. • A virus or a worm can intrude the system destroying very valuable information to the teachers. • A solution to this problem would be an increase in the encryption making the database unreadable. Different levels of passwords, and access rights would make it more secure from hacking, and also a good anti-virus software would secure the information from viruses and worms.

10. Social and Ethical Issues: Integrity • The data could be entered into the database incorrectly • A teacher may change the grades if there is a conflict between the teachers and students. • A solution to this problem would be to moderate the grades before every report card.

11. Social and Ethical Issues: Privacy • Anybody with access to the system is able to see the private information of the stake holders. • That is where the passwords and access rights is important to secure the personal information of students, parents, and teachers.

12. Teacher Feedback • Good idea to use a specific example to build your answers • Talk about related hardware/software- eg: scanner in library • Good example to write and practice a query: eg: search for all Grade 12 students who owes a book in the library • Make sure you relate to the ITGS guide for social/ethical issues • Good Job!