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Davies Turner The path to AEO

Agenda. IntroductionWhy become an AEOReasoningHow sold internallyManagement buy-inGood pointsBad pointsThe ProcessApplicationSelf assessmentAuditChanges to the businessEnhanced our Customs processeshard look at what we doformalised the processes in relation to consigneesEnhanced our s

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Davies Turner The path to AEO

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    1. Davies Turner The path to AEO The process of applying, completing the self assessment and the audit.

    2. Agenda Introduction Why become an AEO Reasoning How sold internally Management buy-in Good points Bad points The Process Application Self assessment Audit Changes to the business Enhanced our Customs processes hard look at what we do formalised the processes in relation to consignees Enhanced our supply chain security Now applies to Imports as well as Exports Consolidated existing processes for DG, High consequence, high value and export freight into one coherent process for all frieight Benefits What has happened since (business status etc.)

    3. Introduction Davies Turner Independent freight forwarding company 20 offices in the UK with over 750 employees Services include: Import and Export freight by road sea and air Logistics Courier Express Supply Chain Consultancy including AEO Air Cargo Division now one of Europe’s first Authorised Economic Operators David O’Toole General Manager with the air freight division Develops policy and processes within the disciplines of: Compliance Quality Safety and Security Led the team responsible for AEO AEO consultant – with DT Group and externally is an independent freight forwarding company Takes care of for a wide range of customers is an independent freight forwarding company Takes care of for a wide range of customers

    4. Why AEO Terrorism is one of the greatest threats to democracy and freedom. The risk of a terrorist attack targeting freight transport remains high. Transport security has become a vital worldwide issue. European Commission Fighting terrorism is like being a goalkeeper. You can make a hundred brilliant saves but the only shot that people remember is the one that gets past you. Daily Telegraph We do not create terrorism by fighting the terrorists. We invite terrorism by ignoring them. George W. Bush In an interconnected world, the defeat of international terrorism will require the cooperation of many nations. Barack Obama

    5. Five practical actions to minimise the threat from a terrorist attack Gather high quality information from the right source use the expertise of government and academic bodies to guide strategy and operations Choose locations wisely across the world the possibility of a direct attack is low but businesses need to consider the risk of indirect damage Engage with local communities and understand local customs/traditions. Adopt security as good practice, not a burden Protect supply chains Source: Lloyds - 21 February 2008

    6. Protecting your supply chain If a company's supply chain is attacked or shut down, it simply cannot survive. While many businesses are aware of possible attacks on their premises and take precautions to avoid this, too few take into account their operating systems and transport routes Richard Ward, Lloyd’s Chief Executive

    7. Why did we apply? Corporate responsibility To our Customers to protect their supply chain Demonstrate commitment to the much wider programme of supply chain security globally Multilayered security to prevent terrorists using the supply chain Company Goals Professional in all respects – Government endorsement! Profitable – Business opportunity/defence The challenge We love a challenge!

    8. Making the decision DT is known for its Pioneering spirit and works closely with organisations such as Customs Keep close eye on developments within the sector Involved in presentation at the CBI form a forwarders point of view Why did we agree to go ahead How sold internally Management buy-in Good points Bad points

    9. Business review Five key areas Trader information Compliance record Accounting and logistical systems Financial solvency Safety and security Critical look at business processes Identify and document good controls across the business

    10. The application process Complete the application and questionnaire C117 AEO Application C118 AEO Questionnaire comprising 94 questions Customs Audit: Audit of the company based on the type of AEO authorisation being pursued Liaise with member states customs authorities as required Provide a report

    11. Completing the application and questionnaire C117 AEO Application Standard information about the Company. C118 AEO Questionnaire 94 questions In depth “self assessment” of: Company’s Customs related activities Safety and Security for both Imports and Exports

    12. The “Self assessment” Customs Facts and figures Processes Compliance history Compliance management Safety and Security History Processes Training Staff Building security Vehicle security Suppliers

    13. Take 1 of 94 questions… 5.01.2 Have you undertaken and documented a safety and security assessment? This is one of the most important questions in the safety and security section.This is one of the most important questions in the safety and security section.

    14. What is required? 5.01.2 In preparation for our visit, you should conduct or arrange a self assessment to analyse whether you are able to meet the AEO security requirements. This assessment should be made available during our visit. The purpose of the assessment is to identify the risks and threats which might occur in that part of the supply chain in which you operate, and to look into the measures in place to minimise the risks and threats. Your assessment is the key to your success. It must be recorded as evidence of how you achieve compliance. In addition you should show any additional measures that you have put in place to attain the level required.Your assessment is the key to your success. It must be recorded as evidence of how you achieve compliance. In addition you should show any additional measures that you have put in place to attain the level required.

    15. The AEO audit in detail Two main areas Customs history Customs already knew a lot about us Review trading history and approvals which required investigation of our business NES DEPS ERTS CFSP Safety and Security New to Customs but not to us due to the requirements for aviation security The audit concentrated on the aspects of our business which are relevant to the supply chain

    16. The audit in practice Visits to 5 offices of the 12 dealing with air cargo Reviewed the self assessment Looked in detail at our: IT systems (including IT security) Processes Staff employment systems and training Building and commercial vehicle security Supplier vetting Compared what we said with what we do.

    17. The benefits Opportunity to: critically review supply chain functionality reinforce good practice identify weak areas demonstrate our professionalism

    18. Visit www.chamber-international.co.uk/openday to download the presenters notes

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