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Project Management Certificate Program defining project schedule

Project Management Certificate Program defining project schedule. Module 6. Module Objectives. By module end, you will be able to: Understand how to define the schedule for a project Understand what processes are used in project scheduling

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Project Management Certificate Program defining project schedule

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  1. Project Management Certificate Program defining project schedule Module 6

  2. Module Objectives By module end, you will be able to: • Understand how to define the schedule for a project • Understand what processes are used in project scheduling • Understand the tools and documentation required to schedule a project

  3. Plan Project - Schedule Plan Project - Schedule is performed to develop the project schedule • Project Manager will plan schedule parameters • The primary purpose is to determine the basic project schedule definitions and baselines • This lesson focuses on the Schedule components of the planning cycle

  4. Plan Project - Schedule Key Tasks • Perform further breakdown of the WBS • Apply dependencies to sequence activities • Estimate resource and time durations for activities • Determine the appropriate human resources • Compile all project activities into a schedule

  5. Plan Project - Schedule This module is a continuation of Plan Project. We will focus on the following processes: • Define Activities (Time) • Sequence Activities (Time) • Estimate Activity Resources (Time) • Plan Human Resources (HR, used with Time) • Estimate Activity Durations (Time) • Develop Schedule (Time)

  6. Define Activities • Creates the detailed list of activities or tasks to be completed on the project. This is done by breaking the WBS down into activities • The Activity List is intended to detail all of the project work (scope) • The primary method used to create the activity list is decomposition

  7. Define Activities • Think about the practical application of this process : • Process Documents • Document Templates • Process Tasks • Think About It Exercise

  8. Must Know Concepts

  9. Sequence Activities • Relationships between activities must be identified and documented in some form of Network Logic Diagram. This is what activity sequencing is all about. • Project Network Logic Diagrams are often, though not correctly, referred to as PERT Charts.

  10. Sequence Activities • Intertask Dependency Types: • Mandatory, based on the nature of the work • Discretionary, established by the project team • External, based on the relationship between project and non-project activities

  11. Precedence Relationships • Finish-to-Start: the “from” activity must finish before the “to” activity can start • Finish-to-Finish: the “from” activity must finish before the “to” activity can finish • Start-to-Start: the “from” activity must start before the “to” activity can start • Start-to-Finish: the “from” activity must start before the “to” activity can finish

  12. Example - Precedence In MSP

  13. Sequence Activities • Precedence Diagramming • Nodes show tasks, arrows indicate dependencies

  14. Sequence Activities • Think about the practical application of this process: • Process Documents • Document Templates • Process Tasks • Think About It Exercise

  15. Must Know Concepts

  16. Sequence Activities Additional Diagram Exercises

  17. Sequence Activities– manual diagramming techniques Precedence Diagramming Nodes show tasks, arrows indicate dependencies

  18. Sequence Activities– manual diagramming techniques Arrow Diagramming Arrows show tasks, nodes indicate dependencies This shows an arrow diagram – this is no longer on the PMP Exam

  19. Sequence Activities– manual diagramming techniques Flowchart-sometimes called “GERT” Graphical Evaluation Review Technique – also no longer on PMP Exam Nodes show tasks, arrows indicate dependencies A B C Start End D E F Decision

  20. Determine the Critical Path and Duration

  21. Critical Path is: Start—A—F—G—H—C—End

  22. From this diagram, determine the project duration and critical path. A3 C3 D2 Start End B9 E4

  23. From this description, draw a diagram to determine the project duration and critical path

  24. Determine the project duration and critical path A3 B3 C2 D9 E4 F3 G3

  25. Determine the project duration and critical path. Start B-3 C-2 A-3 D-9 G-3 F-3 E-4 End

  26. Determine the project duration and critical path .

  27. What do the numbers in each of these boxes indicate? Early Start Activity Time Duration Estimate Early Finish Activity Identification Slack Cost Estimate Late Start Accounting Center Late Finish

  28. Estimate Activity Resources • Resource needs are determined at the lowest level of the WBS (work package elements), then rolled-up to higher levels (major deliverables) • Primary deliverable is a documented description of Activity Resource Requirements • Typically, resource needs identified will be obtained by applying the Acquire Project Team and Procurement processes

  29. Estimate Activity Resources • Primary input is Activity Attributes • Closely coordinated with several processes including: • Estimate Costs • Acquire Project Team • Activity Duration Estimating • Plan Procurements

  30. Estimate Activity Resources • Resources • People • Equipment • Materials • Supplies

  31. Estimate Activity Resources • Think about the practical application of this process : • Process Documents • Document Templates • Process Tasks • Think About It Exercise

  32. Must Know Concepts

  33. Develop Human Resource Plan • Uses information developed in Activity Resource Estimating • Identifies human resource requirements, how to use the resources, when the resources are needed and subject matter required • Involves determining the organization type you are working in

  34. Develop Human Resource Plan Think about the practical application of this process : • Process Documents • Document Templates • Process Tasks • Think About It Exercise

  35. Must Know Concepts

  36. Estimate Activity Durations • Defines how long the resources will be needed • Predecessor to developing the project schedule

  37. Estimate Activity Durations Think about the practical application of this process : • Process Documents • Document Templates • Process Tasks • Think About It Exercise

  38. Must Know Concepts

  39. Develop Schedule • Applied to determine the start/finish dates for project activities • The schedule is developed through detailed iterations and progressive elaboration • Scheduling software is an essential tool to help create the schedule

  40. Develop Schedule Think about the practical application of this process : • Process Documents • Document Templates • Process Tasks • Think About It Exercise

  41. Project Schedule (MS Project Output)

  42. Must Know Concepts

  43. MODULE Review

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