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Purchasing Directors’ Meeting March 20, 2014

Purchasing Directors’ Meeting March 20, 2014. Agenda Introductions & Welcome Comments – Kelley Scott MFMP Professional Development Bureau Chiefs - New Contracts, Renewals, and Upcoming Solicitations Hot Topics – All. 2014 Utilization Support Activities.

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Purchasing Directors’ Meeting March 20, 2014

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  1. Purchasing Directors’ Meeting March 20, 2014

  2. Agenda • Introductions & Welcome Comments – Kelley Scott • MFMP • Professional Development • Bureau Chiefs - New Contracts, Renewals, and Upcoming Solicitations • Hot Topics – All

  3. 2014 Utilization Support Activities • The MFMP team will continue to provide operational training to all agencies to support all five metrics. In 2014, we will focus support activities on catalog and eQuote utilization. • Catalog Utilization • We will conduct a Catalog Focus Group with agency customers in April to discuss the use of and areas of improvement for catalogs. • eQuote Utilization • The MFMP team will establish a new bi-monthly eQuote Utilization Focus Group comprised of all agencies to continue discussing support for increasing utilization. • We will also hold bi-monthly eQuote support conference calls to allow agencies to ask eQuote related questions.

  4. MFMP Enhancements • A CRB meeting was held on February 13, 2014, where the team provided updates on recent and upcoming enhancements. • CR 210 (Update to Sourcing Invite Email) was implemented on January 28, 2014. • CR 215 (Auto Populate MOP on Catalog Items) was implemented on February 27, 2014. • CR 205 (Solicitation Contact in VIP) is targeted for implementation in spring 2014.

  5. Commodity Code Standardization Update • CR 155 (Commodity Code Standardization) is still in progress and on schedule for implementation at the end of the fiscal year. • The list of UNSPSC codes and mapping from current FLID to UNSPSC was posted to the DMS website. • The MFMP team is hosting bi-weekly conference calls with agency system administrators to address impacts to workflows. • VBS Implementation • DMS IT will be converting all “open” VBS advertisements to the new commodity code set. Historical advertisements will not be converted. • Agencies/vendors will be able to search using the new codes for new advertisements and the old codes for historical advertisements. • VBS will be unavailable during conversion, beginning the evening of June 30 through July 1. VBS will be available the morning of July 2. • Please take the downtime into account when planning your solicitation timelines.

  6. Commodity Code Standardization Communications • Agency Customers • Agencies will continue to receive updates at the Customer Roundtable, Change Review Board and purchasing director meetings. • If you miss a meeting, meeting minutes are posted on the MFMP website under Agency Customers, Meeting Materials. • The MFMP team will continue to update the MFMP website with new information. • In the coming months, we will continue to communicate to agencies through email and the newsfeed on the MFMP Buyer Dashboard. • Vendors • We have already begun reaching out to vendors with line item and punch out catalogs regarding this change. • In the coming months, we will communicate to vendors through: • Social media • Direct emails • VBS website • Trainings • MFMP website

  7. MFMP Website Changes • The MFMP team implemented changes to the MFMP website on March 5, 2014, and reviewed the changes at the March 6 Customer Roundtable meeting. • Changes include: • Consolidated training materials including registrations, manuals, job aids, and training materials for both agencies and vendors into one central location under MFMP University. • Removed the “in-between” landing pages before the agency customer and vendor home pages. • Updated and streamlined the look and feel of the website by using buttons rather than links. • Added links to MFMP systems on the right side of each home page. • Reviewed and updated all website content. • Archived historical information for reference.

  8. Professional Development Florida Certified Contract Manager (FCCM) Identified the need for 2,025 FCCMs

  9. Professional Development Florida Certified Contract Negotiator (FCCN) Identified the need for 346 FCCNs

  10. IT/Telecom Bureau Solicitations • Commercial Off-the-Shelf Software ITB (#19-252-035-M) • Launched February 4, 2014 • Anticipated start date: April 28, 2014 • Network Infrastructure ITB (#15-250-000-X) • Launched February 11, 2014 • Anticipated start date: April 29, 2014 • Telephony Equipment and Services (#20-730-000-S) • Will replace SUNCOM Telephony Equipment Premises Services (STEPS) • Anticipated launch date: April 22, 2014

  11. IT/Telecom Bureau Renewals • IT Research and Advisory Services (Gartner) 973-501-12-ACS • To be renewed through April 29, 2015 • IT Products and Services (U.S. Communities) 252-000-09-1 • To be renewed through September 7, 2016 • Land Mobile FM or PM Communications Equipment 725-500-12-1 • To be renewed through June 29, 2015

  12. Goods Bureau • Actions Completed • Tires (863-000-10-1) renewed through February 2015 • Bulk Paper (645-120-10-1) renewed through February 2016 • Laboratory Supplies and Safety Equipment ACS (490-000-12-ACS) extended to December 31, 2014 • Food Delivery Prime Vendor Services ACS (387-000-10-ACS) renewed through April 2015

  13. Goods Bureau Upcoming Actions • Capacity Management and Natural Gas ITB will be posted March or April 2014 • Heavy Equipment Rental ACS being established through March 2017 • Shredding ACS being established through April 2017 • Educational and Institutional Furniture (420-420-10-1) being renewed through 2016 • Live Capture Fingerprint Equipment (680-370-07-1) will expire May 2014 – future purchases through GSA schedule 70

  14. Services and Special Projects Bureau Solicitations • PCard • Pharmacy GPO • Finalizing contract

  15. Services and Special Projects Bureau Upcoming Solicitations • Mail Services • RFP launch in late March or early April • Temporary Staffing • Working on proposed solutions • Continuing to seek customer feedback • Current contract expires May 17, 2014 • Security Officer Services • New solicitation under development • Online Legal Database Services • Working on proposed solutions • Continuing to seek customer feedback • Current contract expires August 17, 2014

  16. Services and Special Projects Bureau Updates • Management Consulting/Financial & Auditing Services (973-000-14-01 and 973-000-14-02) • RFQ process • Custodial Services • ACS under development in collaboration with Division of Real Estate Development and Management • Anticipate ACS being effective June 1, 2014 • Equipment Maintenance and Management Services (477-860-08-1) • Contract will be extended for six months expiring October 15, 2014

  17. Hot Topics Open Discussion

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