LCLS Installation & Planning

1. LCLS Installation & Planning Integration process – IMT 2007 Installation Planning BTH -> NEH 2008 Installation Planning

2. Integration Management TeamOverview APD Conventional Facilities (Jess Albino) IMT Organization Integration Area managers are points of contact for changes and schedules Changes are documented in a Design Change Request (DCR) form Signatures from Integration Area Managers and System Managers assures acknowledgement and communication across systems Project Office final approval – assures funding path is known and approved DCR to CF provides clear direction that action on change is approved and can begin CCB to be submitted by group performing work APD Engineering (Tom Fornek)

3. System Design/Construction Integration Integration Management process Integration Management Team Established core team to ensure systems wide communication Review and approve change requests to CF from technical groups Review IFC drawings for technical requirements and compatibility Review installation plans and provide input on integration activities Document change requests that are cross divisional (affecting more than one system) Processes A Design Change Request, once approved, gets turned into a BCR by group doing work Technical requirement documents (ESD, PRD, RDS, ICD) are tracked by the QA Manager

4. Integration Management Team • IMT Design Topics and Issues • DCRs complete • Service Building Power: IMT-DCR-1006-01 (Controls-CF) • Offset Mirror support pad relocation: IMT-DCR-1006-02 (XTOD/XES-CF) • Electron Beam dump: IMT-DCR-1106-01 (Linac-CF) • NEH Concrete Wall Penetrations: IMT-DCR-0207-01 (XTOD/XES-CF) • BTH West Room Data Sheets (RDS) (CF-all) • DCRs in process • FEE Electrical Alcove: IMT-DCR-0307-01 (XTOD/XES-CF) • NEH Floor Plan Re-design (XTOD/XES-CF) • LCW for LTU (PM/Linac-CF) • Issues being worked • PPS requirements for CF (lighting controls, AC power, HVAC/ventilation controls, etc) • Concrete floor stability wrt support structure anchor installations

5. Integration Management Team • Systems Integration • IMT will assist in overall integration of activities • Involved in installation scheduling • Knowledgeable of CF schedule and Technical components • Important to understand relationships between systems to avoid “items” falling through the cracks • Important to have communication between systems to ensure “items” have responsible owners and get scheduled • Key individuals as points of contact; heavily involved in their areas of responsibility

6. Installation Planning 2006 Installation is complete, last meeting held on 4/3/07 ~550 line schedule covering all activities 2007 SLAC Shutdown SLAC downtime – September, October, November 2007 Assuming 2 weeks for PPS in Nov 2007 Installation Planning Installation through BC2 & all cable plant; including cables through the BSY into the BTH West Will develop Integrated schedule using P3 Will use SLAC Schedule process for resource loading Installation risk is tracked in Risk Registry; handling plan being worked 2008 Installation Planning LCLS installations begin at Early Occupancy dates defined by TCCo Draft 2008 Installation schedule used to begin detailed planning & integration process Staggered Early Occupancy dates Will use P3 for detailed install schedule Installation Organization Chart in development Key individuals being identified Meetings to be held weekly

8. SLAC/LCLS 2007 Downtime Schedule – sample • SLAC Downtime Schedule • Controlled by Area Managers • Tasks show SLAC resources • LCLS is one part of the downtime schedule • Weekly meetings to review schedule and site outages • LCLS Downtime meetings • Weekly meetings held by various groups plus weekly integration meeting • Interfacing with SLAC groups on a routine basis SLAC Downtime Schedule format will be used for LCLS 2007 Linac area Installations Needed to coordinate resources and accelerator turn on dates

9. 2007 Installation Planning 2007 Installation Planning A 2007 Installation Schedule Readiness Review was held on March 16 - report determined that: Integrated schedule is needed; amount of work shown by independent schedules does not match downtime duration and conflict with each other Controls schedule does not match component installation schedule Detailed plans are needed to track component fabrication and processing to ensure RFI dates are held Clear scope definition needed for downtime work to avoid unplanned activities being added late in the down Majority of system will be ready for the down; just need to fit into the timeline Consideration is being given to defining early March 2008 as the start of BC2 commissioning Allows time for Controls integration and testing over a longer duration, but will require ROD periods which are an impact on PEPII Allows 6 months BC2 commissioning time Detailed schedule being developed in P3 Integration of individual system schedules

10. 2008 Installation Planning 2008 Installation Planning LCLS installations begin at Early Occupancy dates defined by TCCo Draft RMB 2008 Installation schedule used to begin detailed planning & integration process Staggered Early Occupancy dates Planned sequence of work Metrology Core drilling Stand installation Cable installation Component installation Cable termination Testing & Checkouts Will use P3 for detailed install schedule 2008 Installation Schedule Readiness Review in early May

11. 2008 LCLS Installation Schedule 1 - DRAFT • 2008 High Level Planning Schedule • Staggered Early Occupancy dates • BTH West through Far Hall areas • Major subcontracts used for installations • Supports • Electrical • Concrete drilling • Etc

12. 2008 LCLS Installation Schedule 2 - DRAFT • 2008 High Level Planning Schedule • Detailed integrated schedule required below each major heading • Planning will be done to pull in schedule • 10 hr days • double shifts • Etc

13. 2008 LCLS Installation Schedule 3 - DRAFT • 2008 High Level Planning Schedule • No delays in Early Occupancy dates yield a ready to commission into NEH by early October 2008 • Note: X-ray & FEH dates do not yet reflect CR impact and will slide accordingly

14. Summary 2007 Installation Planning 2007 SLAC downtime to install Linac hardware Use P3 integrated schedule to cover all activities Need to continue to use SLAC format for resources 2008 Installation Planning Installation schedule will use detailed P3 schedule with hourly task durations Early occupancy of Conventional Facilities will begin installation process for technical systems Does not require Linac/PEPII down for LCLS installations Need to coordinate several subcontracts (~6-10?) to install mechanical systems and cable plant simultaneously Starting process now – Integration of overall plan is a must to be successful and meet schedule 2008 Install Schedule Readiness Review to be held in early May Installation/Commissioning Timeline to CD-4a - DRAFT Draft version based on RMB 2008 install schedule Still needs to be reviewed and approved by management Will be scrubbed after 2008 IRR

15. LCLS Installation Time-Line Und/Dump Install April 11, 2007 rmb DRAFT BTH/LTU Install First Spont. Light Linac PPS re-certification & Linac/LCLS/NEH global certification Facility work requiring downtime??? CF Early Occupancy CD-4a A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M 2006 2007 2008 2009 PPS BTH-NEH B.O. X-Ray/FEH B.O. LCLS PPS Certification linac/BC2 Install FEE/NEH Install Electrons through Undulator

16. LCLS Installation and Commissioning Time-Line Drive-Laser Commissioning April 11, 2007 rmb DRAFT First Spont. Light LTU/Und/Dump FEE/NEH Install DONE Drive-Laser Installed Controls Checkout LTU/und. hall “ready” DONE DONE CD-4a A S O N D J F M A M J J A S O N D J F M A M J J A S O N D J F M 2006 2007 2008 2009 PPS Checkouts Gun/Inj./BC1 Install Gun/Inj/BC1 Commissioning Controls checkout DONE LTU/und. Commissioning linac/BC2 Install Linac/BC2 Commissioning

17. End of Presentation