Data Management – the other 1/3 of an Inventory & Monitoring Project

1. Mojave I&M Network – NPS Data Management –the other 1/3 of anInventory & MonitoringProject

2. Mojave I&M Network – NPS The Short Course, or what your academic parents never told you The MOJNData & Information Management Planis integrated into a network’s Vital Signs Monitoring Plan – not the other way -around

3. Mojave I&M Network – NPS Network’s Data Management Plan has about 13-20 Chapters, I have condensed and combined for timely-ness • Infrastructure • System Architecture • Project Development • Data Mgmt Workflow • Data Mgmt/Stewardship – • Roles and Responsibilities • Databases • Data • Acquisition • Processing • Reporting • Ownership • Sharing • Quality Assurance and Quality Control • Dataset Documentation • Dissemination • Records Mgmt and Object Curation • Project Tracking • Documentation • Implementation Everything you do – is in some way, Data Management –the difference is in the perspective and the intent placed upon what your doing Some are more comfortable with the phrase, “everything has a data management component”

4. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation Hardware and equipment used to perform a task/process/operation with

5. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation • Ensure Staff has appropriate access to electronic files that are secure and protected from accidental and malicious loss. • Identify and implement appropriate collaborative technologies and tools that enhance networking and communications at both an intra- and inter-agency level. • Develop a collective long-term strategy towards identifying and developing a content management system and intranet portal for storing, managing, searching, and disseminating electronic files.

6. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation Software and language based interactive tools used to perform a task/process/operation with SQL, C++, HTML,your voice GUIGraphic User Interface

7. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation • Simplify GIS software installation and management, and expedite access and retrieval of GIS data using automation tools. • Identify and implement appropriate collaborative technologies and tools that enhance networking and communications at both an intra- and inter-agency level. • Develop a collective long-term strategy towards identifying and developing a content management system and intranet portal for storing, managing, searching, and disseminating electronic files.

8. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation

9. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation • Illustrate the project management workflow and its relevant data management activities • Describe the progressive stages of a project and the resulting data life cycle • Define the specific steps of the data management process • Effectively manage the staffing resources needed to produce, maintain, and deliver high quality data and information

10. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation

11. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation • Clearly define roles associated with function • Establish data ownership throughout all phases of a project • Instill data accountability • Ensure that adequate, agreed-upon data quality and metadata metrics are maintained on a continuous basis

12. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation

13. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation • To clearly articulate sound database design and development practices for the MOJN • To develop all MOJN databases compliant with the NRDT

14. Mojave I&M Network – NPS Acquire Data Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation Raw Data Archive raw data Data entry/import External/Existing data acquisition • Archives & DigitalLibrary • Digital Library • Document Archives(analog) WorkingDatabase Verification Archive versioned datasets Validation • National Databases • NPS Data Store • NPSpecies • NPStoret • ANCS Rediscovery Certified Data and Metadata Disseminate data Short-term projects Multi-year Projects (annual upload) Update Reporting & Analysis Track changes MasterDatabase Products Reports, maps, Checklists, etc… Edit Log

15. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation • Acquire, through a variety of sources, data and information needed by MOJN Park managers to properly manage and maintain the natural resources of their parks. • Acquire data and information needed to understand broad-scale changes in the environment that impact ecosystems on a regional or national level in cooperation with NPS and collaborative monitoring efforts. • Establish clear guidelines for the ownership and sharing of natural resources data and information. • Protect sensitive data from unauthorized access and inappropriate use.

16. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation

17. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation • Ensure natural resources projects produce high quality and credible data that can be confidently used by managers, researchers, and the public • Implement standard quality assurance and quality control procedures to meet the first objective

18. Mojave I&M Network – NPS Metadata Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation The documentation of that institutionalized memory relevant to events leading to and the creation/modification of - this data. Section 0- NPS 1- ID Info 2- Data Quality 3- Spatial Organization 4- Spatial Reference 5- Entity/Attribute 6- Distribution 7- Metadata Reference 8- Citation 9- Time Period 10- Contact Info

19. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation • Document all significant geographic and tabular datasets to MOJN standards described in this chapter. • Maintain and leverage the investment made by NPS staff and cooperators in producing quality data. • Aid the discovery of relevant data by NPS staff, collaborators, and the public. • Preserve integrity and longevity of data and its documentation indefinitely.

20. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation NatureBib SharePoint Inter- and Intra-net NPSpecies NPS Report Series

21. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation • Ensure non-sensitive data are easily discoverable and obtainable • Ensure data that have not yet been subjected to full quality control are not released to the public, unless necessary in response to a FOIA request. • Distribute data with complete and accurate metadata that clearly identify who collected the data, what data were collected, and where, when and how the data were collected. • Identify and protect sensitive data from unauthorized access. • Maintain a complete record of data distribution/dissemination.

22. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation

23. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation • Adopt and implement robust standard file directory structure specifications • Where practical, maintain mission critical and permanent paper records in both hardcopy and electronic file format, and protect and preserve them indefinitely • Maintain datasets no more than two versions behind current software versions, or store in American Standard Code for Information Interchange (ASCII) format, complete with data and file documentation. • Ensure information can be easily obtained, shared, and properly interpreted by a broad range of users. • Ensure backup, storage, and recovery practices for electronic files equal or exceed the minimum standards established by the NPS Office of Chief Information Officer. • Store all electronic files on servers in a networked environment using approved file-naming standards and file directory structures. • Maintain all data, programmatic, and administrative electronic files indefinitely. • Ensure all short and long term projects are well-documented, organized, and protected according to local and national standards and guidelines.

24. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation NPSpecies ANCS+ Rediscovery

25. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation • Ensure all collected natural history specimens and objects are well-documented and preserved in perpetuity.

26. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation

27. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation • Adopt and implement well organized standard project directory structure specifications • Develop and implement a mechanism for tracking projects

28. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation SOPs Methodolgies • Establish clear guidelines for project narratives and documentation

29. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation • Acceptance and understanding by all staff of targeted programs and their cooperators of the fundamentals of data and information management • Improvement of data management practices by implementing standards, integration into field studies, and improved quality control practices • Inclusion of data and information management consistent with the data management plan in all protocols developed • Development of procedures and outlets for communication, education, and training for data management practices

30. Mojave I&M Network – NPS Are we getting any where, you know better than I.

31. Mojave I&M Network – NPS Data Information Knowledge Supported Service Biological/Biodiversity Inventory Biological Monitoring Taken from the Department of Interiors Guidelines on Data Mgmt and its associated blueprint Biological Resources “All DOI activities devoted to sustain biological communities on DOI managed and influenced lands and waters in a manner consistent with obligations regarding the allocations and use of water and lands. “ Data Requirements Identification Data Collection Data Analysis Data Resource Maintenance (Synthesis or Documentation?) Data Publishing Data Dissemination Data Management Process DOI Core Business Area

32. Mojave I&M Network – NPS

33. Mojave I&M Network – NPS Infrastructure System Architecture Project Development/Workflow Roles and Responsibilities Databases Data Acquisition Processing Reporting Ownership Sharing Quality Assurance/Control Dataset Documentation Dissemination Records Mgmt Object Curation Project Tracking Documentation Implementation

34. Mojave I&M Network – NPS Role Play… • Locational (Site Name) • Voucher (Chironomus riparus) • Water Temp (5°C)

35. Mojave I&M Network – NPS • Locational (Site Name – is???)

36. Mojave I&M Network – NPS • Locational (Site Name = “Cow Creek MOJN IU-1”, DEVA) How to you mark it? How do you re-visit it? How do you maintain and protect it? Do you keep it unique? Text = input mask (xxxxxxxxxx0MOJN0IU-xx) • SOPs and other materials: • Permanent Marker • GPS • Photopoint • Site Location core parameters • Field Maps

37. Mojave I&M Network – NPS • Locational (Site Name = “Cow Creek MOJN IU-1”, DEVA) • Office Prep • Mobile GIS, Maps, Equipment, Backups • Site • Identify, Record, Collect • Office Debriefing/Return • Download, Entry, Verify, Validate • Repeat for season… Field Sheets Data Dictionaries (both?) Equipment and software needs (i.e. Trimble and post-processing) Data Container (e.g. database for what all?) Training and level of expected expertise? (how do I reset GPS) Audits?

38. Mojave I&M Network – NPS • Locational (Site Name = “Cow Creek MOJN IU-1”, DEVA) • Site Name used in analysis of data, and how/where • Principle component analysis • Change detection through RS imagery • Plant Specimen collected at site (site name included) • Appropriate documentation, mounting, storage, long-term maintenance • Catastrophic event washed out site completely, access road even gone • Spatial datasets with Site Name attribute, located in map made for: • Report • Newsletter • Presentation • Plant collected is very rare (sensitivity and/or tribal issue) • Tabular and other textual references to Site Name • All things metadata/documentation

39. Mojave I&M Network – NPS • Voucher (Chironomus riparus) • Potentially expected to collect • Permit obtained? • Materials/Methods/Training for collection • Safety/Recording/Chain of Custody • Additional pertinent information • Weight/Timely-ness (hot desert…) • Reference Collection • Museum Collection • property tags, documentation, agreement, etc. • Data entry, verification, validation (field and lab) • Images created (metadata) • Report • Web and Newsletter (text and/or image) • Archive of … SOPs?

40. Mojave I&M Network – NPS • Water Temp (5°C) • Collection Type • Collection Cycle • Collection Quality/Accuracy

41. Mojave I&M Network – NPS • Water Temp (5°C) • Collection Type: • On-site thermometer • enter • Data logger • Download/interpret • Off-site thermometer • Enter/download? • Collate all of these above? • Collection Quality/Accuracy • Calibration • Training • Consistency • Replicates • Safety • Standards