Proposal for a DFCS Learning Object Repository

1. Proposal for a DFCS Learning Object Repository For Use by Training Center Coordinators

2. Problem • Training Material updates are sent via e-mail • each Training Center Coordinator (TCC) responsible for downloading each update as attachments from individual e-mail messages. • This can lead to • Confusion • lost productivity • especially if the same document is updated twice in the same day.

3. Proposal for Solution: • Set up a centralized server (or location on an existing server) to upload important resources such as: • Materials Lists, • Sign in Sheets, • Evaluation Forms • Other materials necessary to hold training at the various sites in Georgia.

4. How it works: • Each course would have its own “folder” on a centralized server • For example Click on the link Below and the FPA.doc will automatically open in your default Word Processing program. • http://heartbb.heartofgatech.edu/LOR/EWALKER/DFCS/FPA/FPA.doc .

5. The FPA Document opens in your Word Processing Software

6. This is the address on the server where the document was “Uploaded” • In the case of this example, the FPA folder contains the documents for FPA training. FPA.doc is the most recent Materials list • You can not access the document by clicking on this link, it can only be accessed by the “Owner” of the document. • You will have to access as indicated on Slide 4

7. What we gain: • Improved Efficiency through immediate updates • Portability of Material through Internet Access • Material Downloaded only as needed • Security • Expediency

8. Efficiency • TCCs would only download the material as they needed it. They would not have access to outdated material. • Therefore – Fewer Printing Errors!!!!! • Currently the TCC must update all the material immediately upon notification of an update. TCCs also run the risk of not being able to find all the material associated with a course. If all the materials (sign in sheet, student evaluations, etc.) is located in the folder for that course, the TCC’s preparation time for a training session could be cut in half.

9. Portability • All TCCs now have the ability to access the latest version of the document by accessing the Internet • Updates are immediately available on the site! • Great in the case of an emergency!

10. ..As Needed • Updates and downloads are only accessed as needed by the trainers and TCCs • The need to update every document by every TCC every time the Documents are changed is eliminated. • Now the TCCs will only have access to the most recent documents on the server • As the documents will not be saved on the TCCs’ PCs, all the documents in circulation will be the most up-to-date. • This will show an increase in Productivity

11. Security • Only the “Owner” of the document and the system administrators will have the rights to update or change the documentation in the FPA folder. • This ensures the folder has the most recent documents • The Owner is responsible for deleting the obsolete files.

12. Expediency • Media Materials a DVD can be produced immediately on site • that image can instead be downloaded from an image on the proposed server (under the folder for the course), • TCC would then be able to either have the business office burn the DVD or burn it on her own PC.

13. “Just in Time” • This eliminates both “wait time” when a TCC sends the material and the expense of postage or mileage transporting the material

14. Conclusion • Changing the current Delivery System for electronic materials to a