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ctcLink Project Update ctcLink Steering Committee

ctcLink Project Update ctcLink Steering Committee. April 23, 2019 Choi Halladay - District Vice President for Administrative Services Pierce College, ctcLink Steering Committee Chair Christy Campbell – SBCTC ctcLink Project Director Rev. 4/22/2019. Agenda. Ctclink Minutes – Approval.

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ctcLink Project Update ctcLink Steering Committee

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  1. ctcLink Project UpdatectcLink Steering Committee April 23, 2019 Choi Halladay - District Vice President for Administrative Services Pierce College, ctcLink Steering Committee Chair Christy Campbell – SBCTC ctcLink Project Director Rev. 4/22/2019

  2. Agenda

  3. Ctclink Minutes – Approval • April 9, 2019

  4. Ctclink program status • Remediation (CCS, TCC Updates) • Deployment Group 2 (Training, Testing, Deployment) • Deployment Group 3 (BPFG, Data Validation) • Deployment Group 4 (Initiation) • Deployment Group 5 (Early Visits/Reporting) • PM Summit: • 2 Days - Focused on College Implementation Activities • 1/2 Day - Focused on College Initiation Activities

  5. Pilot remediation overview & status *FirstLink (pilot) colleges are validating open and closed items/numbers

  6. ctcLink Remediation Status Reports – April 1 to 12, 2019

  7. Project Status – April 1 to 12, 2019 Christy

  8. Deployment Group 2 Self-Reported Status – April 1 to 12, 2019 Y

  9. Deployment Group 3 Self-Reported Status – April 1 to 12, 2019

  10. Deployment Group 4 Dashboard Reports – April 1 to 12, 2019

  11. Deployment Group 5 Dashboard Reports – April 1 to 12, 2019

  12. PM summit • Agenda Prep (Collaboration with College from each DG) • Dates: • May 6 & 7 – All Colleges (Implementation Activities) • May 8 - DG5 & DG6 (DG4 optional) focused on Getting Ready for Implementation (Initiation Activities) • Location: Wenatchee Valley College

  13. DEPLOYMENT GROUPS AND TIMELINE Deployment Changes: • Bellevue: DG4 to DG5 • Columbia Basin: DG4 to DG6 • Shoreline: DG5 to DG6 requested

  14. INITIATION schedule highlights Revised 2/20/2019 This chart shows when each deployment group (DG) begins its first phase (initiation) and estimated Go-Live date. Dates subject to adjustment.

  15. DEPLOYMENT GROUP ALIGNMENT Background • Shoreline Community College requests to move from Deployment Group 5 to Deployment Group 6. • Discuss the impacts of adding a college to DG6 or leaving DG5 as is. Recommendations • The ctcLink Project Management Office recommends granting Shoreline Community College’s request in order to minimize impact to both DG5 and DG6. • To ensure college readiness, no further college movements are recommended within the deployment groups.

  16. Online Admissions (OAA) Update • OAA Quick Wins (Current Improvements to Application in Production for FLC’s) • Final Interviews with Colleges and Universities • OAA Work Group feedback • OAA Work Group Recommendation

  17. Continuing Education Update • Negotiations Update • Questions • Global Approach for consistent student experience • Pricing aligned based upon college size and enrollment • Integration for ctcLink CampusCE baseline

  18. ctcLink Quality Assurance Scorecard - Moran Technology Consulting , November 2018

  19. Other Discussion Items • -Executive Sponsor Engagement • -cELC/President Engagement • -SC Charter – Executive Sponsor Role • Subgroup to review Steering Committee Charter • Recommendations for addressing colleges in post-production that may no longer have an Executive Sponsor • Executive Sponsor title is currently a requirement for nominee to serve on ctcLink Steering Committee

  20. Questions?

  21. Remediation Open – Finance

  22. Remediation Open – Finance, cont’d

  23. Remediation Open – Human Resources

  24. Remediation Open – Campus Solutions

  25. Remediation Open – Campus Solutions, cont’d

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