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How to Facilitate a Meeting & Stay on Topic. Parliamentary Procedures. The Chair. Preside and Maintain Order Understand Bylaws & Procedures of the Club Decide Questions of Order Announce all Business Recognize Members for Debate & Discussion Refrain from Discussion and Vote on a Motion
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How to Facilitate a Meeting & Stay on Topic Parliamentary Procedures
The Chair • Preside and Maintain Order • Understand Bylaws & Procedures of the Club • Decide Questions of Order • Announce all Business • Recognize Members for Debate & Discussion • Refrain from Discussion and Vote on a Motion • Remain Fair and Impartial
The Agenda • Normal Order of Business • Determined by the Chair • 2/3 vote to alter • Can specify time frames
Quorum • Half + 1 (Simple Majority) • Needed for all Official Business • No Quorum, No Action taken! • Chairperson Recognizes Quorum or Absence of Quorum
The Question • A motion is a Question to the body • Consider one “primary” question at a time • Usually requires a second • Some motions do not require a second
1. Address the Chair2. Wait for Recognition “President Sue”
3. & 4. Moving a Question The Question I move to…. Second
5. Chair states the motion6. Asks for Debate “It is moved and seconded that…” “Is there any discussion?”
7. Chair takes the Vote8. Announces the Result “The question is on the adoption of the motion to…” “The motion is adopted”
The Question • Dispose of Primary Motion first • Other motions can be made that affect the content, debate, or direction of a Primary Motion.
Discussion OUT OF ORDER Other Topic PRIMARY QUESTION DISCUSSION The Question
Subsidiary Motions -Amendments PRIMARY QUESTION
Amending the Amendment PRIMARY QUESTION
ORIGINAL MOTION PRIMARY QUESTION MOTION TO AMEND MOTION TO AMEND THE AMENDMENT
ORIGINAL MOTION PRIMARY QUESTION MOTION TO AMEND MOTION TO AMEND THE AMENDMENT
The Question • Options : • Vote on the Question • Table the Question • Postpone the Question • Object to Consideration of Question • Divide the Question
Motions with NO Debate • Object to Consideration • Call the Question • Lay the Motion on the Table
Vote • Duty • Only abstain for specific reasons. • If seeking to be excused from voting must do so before Roll Call vote is taken. • Can vote against own motion, but cannot speak against own motion.
Vote • Majorities are determined by the number of members present, so long as a quorum is present. • Votes requiring a 2/3 majority would be based on number of members present under a quorum.
Tie Vote • A tie vote will defeat a motion. • Chair has options under a tie: • Refrain from voting - motion defeated. • Vote nay to force a tie and defeat a motion. • Vote aye, allowing motion to succeed.
