1 / 52

Rotary International-District 5180 WELCOME

Rotary International-District 5180 WELCOME. Orientation Program for Host Families – Counselors and District Leadership. Rotary District 5180 – Youth Exchange. AGENDA What is Rotary and its purpose? Who are Rotary Exchange Students? Expectations – Family, Student, Club.

elsie
Download Presentation

Rotary International-District 5180 WELCOME

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript


  1. Rotary International-District 5180WELCOME Orientation Program for Host Families – Counselors and District Leadership

  2. Rotary District 5180 – Youth Exchange AGENDA • What is Rotary and its purpose? • Who are Rotary Exchange Students? • Expectations – Family, Student, Club. • Arrival and settling in. • Student transition throughout the year. • Insurance, Finances, Travel, School. • Rotary Involvement & Support System • Activities & Calendar • End of Year • Other Topics • Youth Protection Policy

  3. This Program will be offered On-Line • For on-line students, please prepare by printing a set of these slides, 4 or 6 per page. • As you read this program, jot down at least three questions and e-mail them to halshipley@cs.com as confirmation that you have received the required training. • Read Youth Exchange Handbook, 746EN • Review RYE documents on RYE Home Page at www.rotary5180.net

  4. What isRotary International • World’s oldest and most international service organization. • 1.2 million Rotarians in almost 200 countries. • 33,000+ Rotary Clubs in 531 Districts. • Formed February 23, 1905 • Rotary’s Motto: “Service Above Self” • Rotarians adhere to the: “The Four Way Test”: • Of the things I think, say or do: • Is it the Truth? Is it fair to all concerned? Will it build good will and better friendships? Will it be beneficial to all concerned? • The Rotary Foundation. • Polio Eradication – 99% there – Pakistan, Afghanistan, India, Nigeria • Millions of dollars to community grants, partnerships – water, health, education, vocational, etc. • Ambassadorial Scholarships, Group Study Exchanges

  5. Rotary Districts • 16 Districts in California • District 5180: • 7 Counties • Oroville to Walnut Grove • Walnut Grove to El Dorado Hills • 40 Rotary Clubs • 2,000 Rotarians • 16 Clubs hosting inbound students

  6. What is aRotary Club • A Rotary Club is made up of 20 to 500 business owners, management, professionals, community volunteers and retired persons from these vocations. • Each Club chooses its local, educational and international service projects to support financially and as volunteers. • Clubs meet weekly to enjoy meals and fellowship.

  7. Purpose of Youth Exchange • To promote Rotary’s goal of World Peace and Understanding – One person, one exchange at a time. • Our hope is that 30 years from now, when these students are making corporate decisions and setting world policy, they will remember the friendships they made world-wide and realize that all people are concerned about the same things, a safe, comfortable environment in which to raise and educate their families.

  8. RYE Program Overview • Rotary International • Rotary District 5180 • District Governor • Youth Exchange Officer • Other Rotary Districts in other countries • Local Rotary Club • Club President and Board of Directors • Rotary Counselor • Youth Exchange Officer • Host Families • Youth Exchange Students

  9. RYE in Rotary District 5180 • Member of Wessex – A non-profit, multi-district organization of 17 districts. Includes Northern California, Oregon, Washington, Idaho, Montana and Alaska. It is the largest geographical multi-district in the world. • Arranges exchange partners with other districts. • Helps to arrange – flights, insurance, visas, orientations, training and background checks. • Lee Oelke, Chairman of Wessex and YEO for District 5180.

  10. RYE World-Wide • Reciprocal Exchanges: My U.S. kid for your International kid. • 8,000 – 9,000 exchanges annually. • Open to all students – Rotarian children included. • Operated entirely by Volunteers – as a part of community and international service. • Complies with certification requirements of Rotary International and U.S. Department of State.

  11. Who are Exchange Students? • Outstanding young people, good grades. • Ages 15 – 18 ½ at start of program. • Grades 10 – 12, not here for a diploma. • Carefully selected and prepared. • Many speak English fairly well. • Anxious and excited to: • Learn our language and culture. • Represent their countries. • Become a part of the family and Rotary Club.

  12. Responsibility of Rotary Club • Initially: • Provide Counselor – Monthly Report/buddy • Provide Youth Exchange Officer – Qualify Host Families. • Meet student at airport, open bank account for emergency fund, provide I.D. card, register student in school. • On going: • Be an advocate for the student • Support Host Families and Schools • Invite student and host families to meetings • Get Rotarians involved

  13. Expectations of Counselor • Deliver monthly allowance from club – Range from $75.00 to $145.00/monthly – Aug – May. • Register student at school – assist with shots, check-up, forms, etc. • Get fellow Rotarians involved – festivals, fishing, family events, etc. • Assist student and family with resolving problems before they get big – School, Health, Mediator. • Maintain monthly contact with student and host family – Monthly reports required by Department of State and Rotary International • Read and understand District 5180 Program Rules. (handout)

  14. Expectations of Club YEO • Serve as club representative to the host families, interview in home. • Report changes of address to District YEO. • Assist in paperwork – family and volunteer applications, travel authorizations outside of District. • Hold important papers: • Return Airline Tickets • Passport, Visa, DS 2019 form

  15. Expectations of Host Families • Provide a Home away from Home – more than just room and board for a stranger. • Treat the student like your own child: • Love, support, encouragement, understanding, discipline. • Be willing to say “No” when appropriate. • Help with challenges: • Language • School • Culture Shock • Homesickness • Provide an ear to listen, a shoulder to cry on and a hand to depend on. • Read and understand District 5180 Program Rules. (handout)

  16. Expectations of Students • Represent your country and Rotary (Ambassadors) • Adapt to the host family. • Learn our language and culture • Perform well/adequate progress in school • Communicate • Participate in Rotary, school, community and exchange student activities. • Return home within 2 weeks of the end of school, or 1 week after a USA tour.

  17. Expectations of StudentsRules & Guidance • 4 D’s: • No Drinking • No Driving • No Dating • No Drugs • Additional 4 D’s: • No Disfigurement (no tattoos, piercing) • No Downloading onto family computer • No Dumb Stuff: • No smoking unless on application & with host family approval • Do participate in family, community, school and Rotary affairs. • No jobs, except for host family and helping Rotary. • No travel outside district without approval of Host Family, Rotary Counselor and District YEO. • Read and understand District 5180 Program Rules. (handout)

  18. Arriving and Settling inClub and Family • Club and Family together welcomes your student. • Meet at airport, posters, balloons. • The more the merrier. • No party that first night • Host Family First Night Questions (If it isn’t too late.) • Provide I.D. Card, if student hasn’t already received it. • Introduce student to family and friends: • Have a welcome party a couple of days later, if possible. • Invite other teenagers • Encourage involvement immediately in family: • Do not let them retreat to their room. • Drive or bike ride around neighborhood, school, etc.

  19. Being the 1st Host Family • Excitement – everything is new • Culture shock – major adaptations • Language struggles: speak slowly, OK to correct – they want to learn. • School arrangements, classes too easy or hard, confusion, changing classes. • Set the standards for the year.

  20. Sample Family Rules • Parents discuss before the student’s arrival – what are we going to expect? • Be on time – we must know where you are • Curfew – getting rides, transportation • Do school homework – before or after meal • No telephone after certain hour • Help with chores – dishes, cleaning, yard, etc. • Cell phone • Who they can be in a car with • Dating – groups, distances, off-limits.

  21. Use of Family Computer/telephone • Explain how all electronics work – you may want to write instructions on a note card and place with each device. • Set rules for use: • Time limits • Computer site restrictions • Leave computer in family room – not in bedroom. • Limit e-mails – can create problems in adapting to culture. • Limit calls to home country – family & friends • 1st month – arrival call only. • Helps overcome homesickness • Explain rate charges • Options for student calling home after 1st month: • Telephone card • Coordinate time via email for parents to call here • Download free www.skype.com software for on-line video calls • Even if they have their own electronics, it is still ok for you to make usage rules – use only in dining room, not after 9:00PM, etc.

  22. Making Friends • A major challenge to many students • Help in finding clubs they want to join • Discuss family abilities for transportation • Rotary Interact – if at school, required to join • Sports – play, manage, work out with – may require additional paperwork, insurance. • Theater – great for practicing language • Band, orchestra, choir • Debate, world affairs, environment, service • Active participation is the best cure for homesickness.

  23. Problem Solving • Some problems will occur • Student/Host family – should ask for help in this order: • Host Family (if student) • Club Counselor, Club YEO, Club President • District YEO – Lee Oelke – 916 201-0097 • District Youth Protection Officer – Hal Shipley at 1-877-RYE-5180. If the call is for sexual abuse or harassment – this should be the 1st call. • Make the above call before contacting the student’s home country. • Do not let small problems become big problems.

  24. Being the 2nd or Last Host Family • Second, Third, Fourth Host Family: • Transition Issues • New family practices, rules, different. • Language and culture begin to click • Last Host Family: • Comfortable with language and culture • Big events: prom, graduation, departure • Preparing for separation, depression? • Tearful goodbyes

  25. Family Sibling Relationships • The Good: • Other teens – set the example, introduce to friends and activities. • Younger kids – student can be a protector and a listener, great to help with language. • The not-so-good: • Jealousy – the new kid gets the attention • Withdraw – ignore the exchange student

  26. Medical Insurance & Care • Use Rotarian club member doctors if possible (especially for non-ER problems) • In the event of illness/accident: • Stabilize first • Host Mom/family should have a copy of the Insurance card and the Emergency medical release provided by the natural parents. • Call the Rotary Contact (Counselor or YEO) • Call District YEO only if necessary • If no one else is available call the Youth Protection Officer at 1-877 RYE-5180 • Notifying student’s family: • Let the District YEO do the contacting once the details are known.

  27. Medical Insurance & Care • All Inbounds Insured (they must keep cards on them at all times) • CISI/Bolduc – Plan B • Medical per Accident/Illness - $500K • Repatriation - $10K • Medical Evacuation - $50K • Deductible - $100 one time, Pay from the natural parents/students credit/debit card or from the ER fund ($350. held by the YEO.) • Web Site: www.cisi-bolduc.com

  28. Student Finances • Emergency Fund – Student brings at arrival $350.00 for emergencies, medical, glasses, etc. • Not for prom, clothing, etc. Held by Club YEO. • Rotary Club - $125.00 monthly stipend. • Student: • Should have home Credit/Debit Card • Telephone – long distance bills, reimburse family. • Cell Phone – Required – (inexpensive) to be purchased by student, top-off plan, for emergencies only and for host parent/club/district contact at all times – always charged and on student. Make sure they understand cost of calls, texts, etc.

  29. Host Family Finances • Day to day routine expenses: • Room and board, as your own child. • “I’m going to Wal-Mart, need anything?” • Basics – toothpaste, soap, food for sack lunches, their favorite treat or ice cream. (They may be too shy to ask.) • Family Activities: • Movies, out to eat, family weekend trips • Family Vacations: • Discuss expenses, establish any cost to student • OK, to transfer to a temp. host family if costs are excessive. (Temporary family must have background check) • Extra expenses – student pays: • Clothing, school uniforms, presents for friends, extracurricular activities and trips, postage, phone calls, going out with friends.

  30. Student Travel • Students are not allowed to alone or make their own travel plans with teens/friends. • My friends are driving to Disney on Saturday, may I go? –No-! • My friend from Austria is visiting Reno, may I go spend the weekend with her? –No-! • Host Family alone OKs same day travel within the district • Student wants to go to High School Football game in another town (within the district) Host family approves or not. • Student wants to go to High School Football game in another town outside of district, let the Club YEO know. • Let the Club YEO know of any overnight travel within the district with the Host Family or school and e-mail information to District YEO at loelke@ncbb.net

  31. Student Travel • All overnight travel of a student requires notification to the Club YEO and an e-mail to the District YEO. • Any non-host family overnight trip requires a volunteer application and background check of all adults and the approval of the Host Family, Club YEO and District YEO. • Any out-of-state travel requires the written approval of the natural parents, approval of the Host Family, the Club YEO and the District YEO. • Unauthorized travel will result in the student being returned home.

  32. High Schools • Education Program – requires student visa, not tourist. • Class participation is essential, must pass • Grades/classes may not count at home, so some students may try harder than others. • Club Counselor to set/assist with schedule • School may require ESOL (English for speakers of other languages) • School may require tutoring for student to keep up. • School may allow “all-elective” classes or career oriented classes. • No Drivers Education • Encourage Participation: • Sports (not in varsity if student has graduated or is over 18) • Music, Drama, Interact, etc. • Help with homework – college students, volunteer hours • Reciprocal tutoring – I teach you, you teach me. • Bike transportation, school bus may be new experience

  33. Support System • All names and contact information to be provided to all team members for each student. • Club Level: • Counselor • YEO • President • Local Level: • Law enforcement, emergency and social services • District Level: • District Governor • District YEO • Youth Protection Officer • District Counselor/child Psychologist

  34. District Activities & Calendar • 2009 • September 12 – 9:00 – 4:00 • 1st Inbound Orientation – Mandatory • 7117 Greenback Lane • September 12 – 4:30 – 8:00 • Inbound swim /dinner party • Cristie Akers & Al Frumkin • 5966 Ridge Park, Loomis, CA • October 16-18 • San Francisco trip for Inbounds • Mike and Paula Schoof and crew • November 7 – TBA • UC vs Oregon – Go Bears • Cori Badgley • November 14 –TBA • Rotary Foundation Dinner • November 21-22 • Outbound Interviews • 7117 Greenback Lane • Howard Sands and Committee • December 12: - 9:00 – 2:30 • Second Inbound Orientation – Mandatory • 7117 Greenback Lane • Lee Oelke and Committee • December 12-13 – 1:30, dinner and Santa Claus • Christmas Party • Sacramento Hostel • December 13-14 • Sacramento Days • Rotary Club of Sacramento

  35. District Activities & Calendar • 2010: • January 25-27 • Ski Trip with District 5190 • Steve Oren and Committee • February 25-28 • North America Youth Exchange Network Conference • O’Hare Airport – Chicago, Ill. • March 20 – 9:00 – 3:00 • First Outbound Orientation – Mandatory • 7117 Greenback Lane • May 16-19 • Yosemite Trip • Ann Hively and crew • June 12 • Second Outbound Orientation • Lee Oelke and Committee • 7117 Greenback Lane • June 20-23 • Rotary International Convention • Montreal, Quebec, Canada • August 7 – 9:00 – 12:00 • Re-bounder Session • Cori Badgley and Committee • 7117 Greenback Lane • August 7 1:00 – 3:00 • Host Family and Counselor Training • 7117 Greenback Lane

  36. Activities & CalendarHost Rotary Club • Club Meetings – as often as practical: • Provide transportation from and to school. • Student to speak to club when comfortable with language. • Goodbye speech in May/June • Club Events – Invite Student and Host Family • Fundraisers, Community Projects, Parties • All Club Members – become “Aunts & Uncles” • Football, baseball, basketball games • Community festivals, fairs • Boating, fishing, family celebrations

  37. The End of the Year • Optional Tours – Paid by student – must be District YEO approved – no non-Rotary • Departure for Home – June/July • Will be hard for student and host family • Reverse culture shock • The more successful the exchange, the harder the leaving and re-entry. • OK for host families to maintain contact – You will probably see them again. • It’s your turn to visit them or to attend their wedding a few years from now.

  38. Student Protection Policy • Our Role: • Maintain the safest possible environment for all participants. • Safeguard welfare and prevent physical, sexual, emotional or financial abuse of exchange students. • Provide means to address all concerns and indications of harassment or abuse. • Rotary has a zero-tolerance policy toward abuse and harassment.

  39. Student Protection CodeDO! • Treat students with respect – be aware of your tone of voice and manner and their reactions. • It is ok to touch and hug students in a way that is not intrusive/disturbing to them or observers. Ask if ok the first time. Some cultures frown on this. • Control who they hang around with • Communicate with Club Counselor and with the District Youth Protection Officer if there is any allegation or suspicion of abuse.

  40. Student Protection CodeDON”T! • Engage in rough physical games including horseplay and tackle football. • Use physical force in any way, especially as a form of punishment. • Touch an exchange student in any way that could be interpreted as intrusive or sexual. • Make sexually suggestive comments, even as a joke or compliment. • Spend excessive time alone with a student, which may lead to misunderstanding.

  41. Student Protection Guidelines • What to do if your exchange student tells you of Harassment and/or Abuse. • Listen attentively & Let him/her know it was right to tell you. • Assure him/her that they are not to blame. • Remain calm and make sure student feels safe. • Encourage student to share with you what happened and who was involved. • Make detailed notes including date and time. • Don’t promise to keep secrets – explain the necessity of informing the District Protection Officer.

  42. Student Protection Guidelines • Keep Communications Open: • Assure the student that you can jointly address his/her concerns/problems. • With all of us working together, we can keep our exchange students safe and make this a meaningful and happy exchange experience for all of us.

  43. Summary • We have assumed the Legal and Moral Responsibility for someone else’s child. • We are here to help you and the student to have a meaningful and safe year to learn and live our American culture. • We cannot help if we do not know.

  44. District 5180 Exchanges • 16 Inbound students from 13 Countries • 15 outbound students to 12 Countries

  45. Questions • ? ? ? • ?

More Related