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Retrograde to Prograde Document Management (Green Tools for Schools) IETC - Nov 29, 2012

Retrograde to Prograde Document Management (Green Tools for Schools) IETC - Nov 29, 2012. Terence Sullivan Shiloh CUSD#1 tsulliva@gmail.com. Retrograde. Moving Backward – typically applied to planets

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Retrograde to Prograde Document Management (Green Tools for Schools) IETC - Nov 29, 2012

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  1. Retrograde to Prograde Document Management(Green Tools for Schools)IETC - Nov 29, 2012 Terence Sullivan Shiloh CUSD#1 tsulliva@gmail.com

  2. Retrograde • Moving Backward – typically applied to planets • Currently Jupiter is in Retrograde, meaning it is moving backward against the background stars • image • Jupiter is the evening star most of the winter and Wed, Nov 28 is in “conjunction” with the Moon all night

  3. Gutenberg “effect” • Since 1440 • Printing more and faster – maybe backwards? • DHS – Illinois study 2010 • 100 million pieces of paper were stored in manila folders • Printing cost $600,000 per month • Storage, paper, and printing a significant part of annual budget • Monk/Scrib video -

  4. Outline • Why – costs & typical school waste • What are PDF and ePub formats • Coming of the digital textbook and readers • Converting documents to PDF/ePub • Making “fillable” PDF documents • Manipulating, storing, organizing PDFs • Converting PDF back to Word, etc including converting “images” of text • Annotating PDF – grading and markup

  5. Paper Use • School Pages per child printed range from 1000 – 4000 pages per year • University study – 15-20% of printed pages never leave pint/copy area • Fact: To kill a tree only takes the equivalent of 2 cases of paper or 20 reams • 100 pounds of paper (2 cases) = 1 Tree 40 feet tall and 8 inches in diameter

  6. Costs • Cost per page from AU study: • http://www.bit.com.au/News/309070,laser-vs-inkjet-adding-up-the-cost.aspx • Color Laser – 12 cent page • Mono Laser – 4 cent page • Inkjet/color – 30 cent page • (mono 4-10; color 9-28; photo 20-75 cents for ink) • Copier – 2 cent page • Best way to save is not to print at all

  7. View of “Energy Use” • Imagine an instructor has 15 students each turning in two-page journal entries printed single-sided. Let’s say the instructor will spend about eight minutes grading each journal entry with corrections and comments regardless if it is digital or on paper. • Traditional grading: It would take 1,800 watt-hours • (1.8 kWh) of energy to produce 30 sheets of paper to print the assignments.* • Paperless grading: It would take 316 watt-hours • (0.316 kWh) to run an average computer continuously for 2 hours to grade electronically.** • That’s a savings of 1,484 watt-hours (1.484 kWh) by grading on a computer as opposed to using paper, the equivalent of saving 1.4 lbs (.635 kg) of coal and reducing emissions by 3.9 lbs (1.769 kg) of carbon dioxide.

  8. E-School News – Digital by 2017 Arne Duncan lead article Nov/Dec 2012

  9. What I expect @ my school • Paper rationing - video

  10. LibreOffice Open Office – AbiWord – Libre Office

  11. Universal Document - PDF • Adobe – Portable Document Format - PURPOSE • 1991 “Camalot” project evolved into PDF • Adobe Acrobat – create/edit/share documents • Adobe Reader – view documents only • Expanded to be able to “fill” document/forms • Can complete but not save • Other Readers – Foxit, PDF-Viewer, …

  12. New lightweight universal - EPUB • Epub readers • Kindle • Nook … • Tablets and Phones • Universal Document Formats • PDF • ePub

  13. Convert Document to PDF • Print to PDF as a special printer • BullZip • CutePDF • PrimoPDF • Export or Save-AS PDF • Word 2007 and up • Libre Office

  14. PDF Itself • Can be a document of “text,” images, & links saved in PDF format • Can be one large “image” of the document which is saved in PDF format. • Scanners and copiers usually just save a picture

  15. Fill-able Forms – FILL & SAVE • Online Tools -many depend on flash still • PDF Escape – http://pdfescape.com • FillAnyPDF – http://fillanypdf.com • Local Apps • PDF-Viewer – lite

  16. Change is Hard – Medeval Helpdesk

  17. Create PDF – Fillable Forms • Online Tools • PDF Excape (pdfescape) • Fill Any PDF (fillanypdf.com) • Local Apps • ??? Have not found a stable free version (yet)

  18. Edit PDF • Adobe Acrobat • EditPDF – sourceforge still buggy • Online Tools • Let you white out and add text boxes • LibreOffice – Draw • BEST for serious editint • Convert back to Doc, Edit, Convert to PDF

  19. PDF to DOC • Online Tools • ZamZar PDF to Word • PDFtoWord- http://www.pdftoword.com/success.aspx • PDF to Word local app • BoxOft software to convert or batch convert • Nemo PDF to Word

  20. Extract Text from Image • OCR – Optical Character Recognition • “may” be built into copier • Image Source – PDF which is an image of the text or even camera image of text • TOOLS • Online - http://www.onlineocr.net/

  21. OCR – Optical Character Recognition • MS OneNote – small file option to Copy Text from Picture • Microsoft Office Tools – Microsoft Office Document Imaging – works for TIFF image of text but can use converters even paint to make into a TIFF • Simple OCR free software – good with text, but only limited handwriting and then only trial • Top OCR – seems solid per review – created for working with digital camera images • Free OCR uses the Tesseract (now Google) OCR engine underneath • Iphone/Andoid Phone and tablets • Android • CamScanner Pro & Free; use to capture “extract” or “send”

  22. Document Storage • Cloud Storage • Google Drive • iCloud • Dropbox • Many of the online editors/fillers include document storage

  23. Manage • PDF Split and Merge • PDF Mate • Convert PDF to multiple formats • Convert to ePub • (look at BRISS trimmer for PDF-->reader) • EpubConverter • Calibrehttp://calibre-ebook.com/about • Libre Office – add extension Writer2ePub

  24. Manage/Manipulate PDF • Local Apps • PDF Split and Merge • PDF Viewer lite • Libre Office • Online Apps • PDF Escape - http://www.pdfescape.com/ • FillAnyPDF - https://www.fillanypdf.com/ • PDF Vue - https://docq.com/landing/pdfvue

  25. Calibree-bookManager • http://calibre-ebook.com/about

  26. Annotating PDF • Why important • Read for understanding • Grading in schools

  27. Annotate PDF • Online • CrocoDoc - https://crocodoc.com/ • PDF Vue, PDF Escape • Local App • PDF-Viewer • Libre Office • Jarnal - java project • Learning Management System – Moodle • Add-on module for upload/annotate student documents

  28. Tablet Annotate Tools Ipad/Android • iAnnotateand others

  29. Self Publishing Sites • http://www.LuLu.com • http://diggypod.com/

  30. eCurriculumanother piece of the puzzle • CK-12 • Hippocampus • Open HS of Utah • Phil Lacey - link to Phil's page

  31. Search for the Holy Grail • Document Management System • E-document Management System • Upload or Scan-in • Store, Index, Organize • Check-in/out features • Complete/fill, distribute, sign, track • Numerous projects Sourceforge & Commercial

  32. Retrograde to Prograde Document Management(Green Tools for Schools)IETC - Nov 29, 2012 Terence Sullivan Shiloh CUSD#1 tsulliva@gmail.com Presentation: https://sites.google.com/site/sullivandocs/ & IETC Conf Site

  33. Notes

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