NSTX Departmental Safety Meeting

1. Supported by NSTX Departmental Safety Meeting Columbia U Comp-X GA INEL JHU LANL LLNL Lodestar MIT Nova Photonics NYU ORNL PPPL PSI SNL UC Davis UC Irvine UCLA UCSD U Maryland U New Mexico U Wash U Wisc UKAEA Fusion Hiroshima U HIST Kyushu Tokai U Niigata U Tsukuba U U Tokyo Ioffe Inst TRINITI KBSI KAIST ENEA Frascati Jan. 17, 2005

2. NSTX Department Plan • Safety issues discussed with divisional heads • Distributed the SLAC accident report summary to the NSTX research team members including collaborators and students on Jan. 6. Joanne Savino - compiling record • All on-site NSTX researchers including collaborators and students to attend this experimental department safety meeting on Jan 14 • A dedicated safety meeting for NSTX researchers to discuss more NSTX specific issues to be held on Jan. 17. • Report to the NSTX Plan to the ES&H executive board (Jan. 19)

3. NSTX Team Meeting Agenda • 1:30 NSTX Department Safety Plan • 1:40 Some takeaways from Joel’s meeting last Friday • 2:00 NSTX Specific Issues • 2:30 Visitor requirements • 3:00 Adjourn

4. An arc flash can cause a powerful explosion • Very rapid melting and vaporization of copper produces intense radiation, • a powerful shock wave, and molten copper spray • Burning, knockdown, hearing loss, shrapnel impact effects can occur

5. SLAC Accident Report Summary/Root Causes • No “safety first” culture • from SLAC management • from DOE Stanford Site Office • No safety priority - operations consistently put before safety • No Integrated Safety Management by RLM • No Work Plan for this specific job • No need to work energized at all!!!! • No procedures or permits for this job • No Job Hazard Analysis • No FR (fire retardant) clothing or correct PPE (personnel protective equipment) • No stop work order by job supervision, backup, or others • RLM not trained to supervise the subcontractors • No Safety staff involvement; not OSHA compliant • No improvement in safety culture despite earlier warning signs Huge Impacts on SLAC - Established Re-start Team But a good fraction of year’s operations lost

6. We must protect against all hazards at PPPL • and host institutions Electrical Mechanical Hydraulic Chemical Potential Radiological Noise Laser Magnetic Cryogenic Pneumatic Thermal Magnetic Cryogenic ENERGY SOURCE HAZARDS To name a few…… • We do this by strongly adhering to the integrated safety • management (ISM) work policies and practices of PPPL for all • activities (this would have prevented the accident at SLAC) • ISM must be followed by everyone at PPPL for all activities

7. Why Integrated Safety Management? • Safety doesn’t happen by “accident.” (GET) • Objective - Integrate safety into management and work practices. • The rules under ISM are there for our protection 7 ISM Guiding Principles • Line management responsibility for safety • Clear roles and responsibilities for people and supervisors/hosts up the chain-of-command • Competence commensurate with responsibilities • Balanced priorities - safety is always priority 1 • Identification of safety standards and requirements • Hazard controls tailored to work being performed • Operations authorization /

8. 5 ISM Core FunctionsThe five functions that must be applied, on a graded approach, to any ES&H related work activity • Define the scope of work • Analyze the hazards • Develop and implement hazard controls • Perform work within controls • Provide feedback/improvement ES&H Procedures and some of the HR training material for carrying out these core functions are listed at http://www-local.pppl.gov/ /

9. Frequent Causes of Accidents • Failure to communicate • Failure to use personal or other protective equipment • Assuming the other person is experienced • Lack of sound personnel work ethic • Not paying enough attention to risks • Taking short cuts - deviating from procedures • Giving in to “Hurry-up Pressure” • Not wanting to take the time to work safely • Assuming hazards are removed Simple Safety Guidelines • Be alert as a matter of habit. • Examine workplace for present and potential hazards • If you see something you are not sure of, check it out with your supervisor. Ask questions if something puzzles you! • Good housekeeping and organization (keep things under your control!)

10. NSTX hosts a large number of national and international collaborating researchers • Researchers from institutions with varied safety cultures and practices • No credits given to safety trainings from other DOE labs due to lack of inter-laboratory agreement • PPPL contact/host appointed to assist proper paperwork / training / procedures are being followed (need to clarify the host responsibility further) • Joanne Savino gives assistance to all incoming researchers and keep departmental records • Communication between PPPL and on-site non-PPPL researchers Everyone on e-mail list for daily, weekly reports Meetings are open to every members • Insure NSTX safe work practice for places outside NSTX Test Cell

11. PPPL Requirements for Visitors & Collaborators • Type of visit: Training & Security Requirement • Less than one Week: Fill out Web Notification Form for Security and Domestic Visitor Form ( if U.S. Citizen) or Foreign Visitor Form ( if not U.S. Citizen ) • More than one week: Fill our Web Notification Form, Domestic Visitor Form or Foreign Visitor Form, Obtain GET Training from Human Resources, receive badge from Security • More than two weeks: All of the above plus a Model Letter of Agreement • Collaborators & Visitors whomake multiple visits during aone year period: Fill out the Web Notification Form prior to each visit, no need for Domestic or Foreign Visitor Forms since they are already in the system from first visit. Make sure GET training is valid ( good for three years ). • The Host is responsible for addressing the requirements for Collaborators and Visitors who require unescorted access to work in the NSTX Test Cell. • The training requirements for unescorted access into the NSTX Test Cell are listed on page 5 of OP-NSTX-012

12. Special requirements for NSTX Test Cell access • Safety training required for unescorted access to the test cell: • Basic Electrical Safety Training - general electrical hazardsand lab policies/procedures for controlling these hazards. • Electrical Utilization Training (EUT) - required for all personnel involved in the testing and safing of electrical systems >50 Volts. EUT provides training on the safe work practices and personal protection equipment needed for work on high power systems • Radiation Safety Training - working understanding of the Radiological Work Permit (RWP) in force for all work in the test cell. • Lockout/Tagout Training - general principles and requirements for the control of hazards/energy sources (such as chemical, cryogenic, electrical, hydraulic, mechanical, pneumatic, thermal) via safing/lockout/tagout.

13. NSTX requires procedures for safe workplace • Administrative Procedures - the responsibilities of NSTX staff for a safe workplace. • Work Permits (OP-AD-09) - a check for appropriate safety controls implementation and a means of controlling and coordinating work activities • Control of Temporary Modifications (OP-AD-03) - a check on impacts of field changes on theeffectiveness of any system that is intended to prevent or mitigate injury to personnel or equipment damage • Conduct of Operations (OP-AD-39) - expected conduct, behavior, attitude, and responsibility of staff in performing work to ensure safe, professional, and consistent daily operations. • Chain of Command (OP-AD-56) - responsibilities for maintaining control of systems and equipment • Control of Workplace Cleanliness (OP-AD-24) - guidelines for work around the vessel • NSTX Access (OP-AD-117) - the safety interlock systems for the NSTX test cell • PPPL lab-wide policies and procedures - direction and tools for working safely: • Health and Safety Manual (ESHD-5008) - directives and guidelines for identifying and controlling hazards. • Job Hazard Analysis (ESH-04) - a tool for identifying and controlling potential hazards for a specific task or job site. • Engineering Work Control Procedures provide guidelines for the planning (ENG0-032), design (ENG-033), implementation (ENG-030), and configuration control (ENG-010) of engineered systems at NSTX

14. Safety Walk-thru conducted periodically

15. Feedback on Hazard Awareness and Control… • What are the implications of the accident to you? • How do we get better?? • What steps are needed to address any safety issues • you see for NSTX Please communicate to your supervisors or to me whatever suggestions you have!