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Manuscriptorium Workshop National Széchényi Library

Manuscriptorium Workshop National Széchényi Library. 2012, September 11, 10:30-16:00. The Current Situation and Possible Future Solutions Regarding the Digitisation and Dissemination of Historical Collections in the National Széchényi Library.

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Manuscriptorium Workshop National Széchényi Library

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  1. Manuscriptorium WorkshopNational Széchényi Library 2012, September 11, 10:30-16:00

  2. The Current Situation and Possible Future Solutions Regarding the Digitisation and Dissemination of Historical Collections in the National Széchényi Library National Széchényi Library – Directorate of E-Services, Department of E-library Services Adrienne DÁVID (dadrienn@oszk.hu) Anita RENKECZ (tuplow@oszk.hu)

  3. Digitisation and Dissemination of Historical Collections in the National Széchényi Library • Talking points: • The collections of the NSZL that can contribute to the digitisation and dissemination of historical content • Basic information regarding the content, size, quality and state of availability of thematerial provided by the collections • Implemented platforms and tools for storing digital content in the NSZL • Implemented platforms and tools for distributingdigital content in the NSZL • Implemented platforms and tools for describingdigital content in the NSZL • Experiences, concerns and pracitcal difficulties regarding participation in the Manuscriptorium project National Széchényi Library – Directorate of E-Services, Department of E-library Services

  4. Special Collections in the NSZL • Collection of Small Prints • Manuscript Department • Music Department • Rare Books Department • The Map Collection • (Main Collections) • Challenge: • Separate, often project-based digitisation strategies • Different workflows for digitisation, storage and metadata assignment • Task of the E-Library Services: • Coordination of digitisation workflows • Prepare for the implementation of a suitable digital object management system National Széchényi Library – Directorate of E-Services, Department of E-library Services 4 2014.09.25.

  5. Content, size, quality and state of availability of the digital material • Content: • Manuscripts, old prints, maps, small print, maps, sheet music, globes, photography, postcards, posters • Size: • circa 10-12 TB • Rough size distribution: • maps > manuscripts > small prints > old prits > sheet music National Széchényi Library – Directorate of E-Services, Department of E-library Services 5 2014.09.25.

  6. Content, size, quality and state of availability of the digital material • Quality: • 300-600 dpi master images (legacy material excluded) • surrogates: mostly PDF and/or JPG compressed • Availability: • About 70% in organized storage • About 10% distributed online National Széchényi Library – Directorate of E-Services, Department of E-library Services 6 2014.09.25.

  7. Storing digital content in the NSZL • Backup: • 15 TB digital storage facility (partially outsourced) • DMEK (=Digital Storage) managed by the E-Library Services • Stored content available only to staff members • Transfer to storage facility: 5 TB buffer • Data discovery: • In-house inventory database (INDIGO) and data-entry tool • limited descriptive metadata and shelf number • Concerns: • Data validation tool • Standard metadata formats National Széchényi Library – Directorate of E-Services, Department of E-library Services 7 2014.09.25.

  8. Distributing digital content in the NSZL • Digital Library : OSZK DK • http://oszkdk.oszk.hu/ • Content: • collection digitisation projects • legal deposit • Software: In-house development • Built-in access control • Metadata: HUNMARC (MARC21 in development) • Main challenges: • workflow issues (integration of OPAC metadata) • handling of serial or multi-part document types National Széchényi Library – Directorate of E-Services, Department of E-library Services 8 2014.09.25.

  9. Distributing digital content in the NSZL • Image Library: Hungarian Digital Image Library • http://kepkonyvtar.hu/ • Shared digitalized image repository of Hungarian Cultural Institutions • Collection • Software: outsourced development (PostgreSQL/JAVA applications based on JaDoX-server) • Metadata: • proprietary; • HUNMARC • Main challenges: • support discontinued • mixed provenience of content National Széchényi Library – Directorate of E-Services, Department of E-library Services 9 2014.09.25.

  10. Distributing digital content in the NSZL • E-Library: Hungarian Electronic Library • http://mek.oszk.hu/ • Open access digital library • Subcollections by document type: • MEK (books), EPA (periodicals), DKA (images and illustrations) • Software: In-house development (PhP-MySQL) • Metadata: proprietary with limited HUNMARC/USMARC output • Main challenges: • mixed content due to lack of defined collection development strategy • sustainability issues • no access control (only public content) National Széchényi Library – Directorate of E-Services, Department of E-library Services 10 2014.09.25.

  11. Distributing digital content in the NSZL • Special digital collection websites • Virtual display cases • two prominent examples (manuscripts) • Bibliotheca Corviniana Digitalis (http://www.corvina.oszk.hu/) • Written Heritage (http://nyelvemlekek.oszk.hu/) • At least 50 different such sites • Challenges: • Different technological backgrounds • Adiminstrative rights and responsibilities are non-transefrable between departments • Huge differences in scope • No standard metadata outputs National Széchényi Library – Directorate of E-Services, Department of E-library Services 11 2014.09.25.

  12. Describing digital content in the NSZL • Data repositories of online services • Integrated System: AMICUS (LibriVision web-client) • Metadata: HUNMARC • Retrospective conversion is underway • Sufficient integration with Digital Library software • Challenges: • MARC21 data exchange • Application of cataloguing rules in special collections • E-Library and Digital Image Library • Proprietary metadata-schemes (outdated qualified DC-schemas) • No authority data • Main challenge: • Unified search interface • Up-to-date metadata exchange format for all databases National Széchényi Library – Directorate of E-Services, Department of E-library Services 12 2014.09.25.

  13. The future digital content in the NSZL • Imminent task: • Introduction of a new Digital Repository System for the whole collection • With the following in mind: • Up-to date metadata exchange formats (MARC21, RDF, RDA) • Authority data axchange (e.g. Viaf.org) • Updating existing data-exchange relations (EUROPEANA, TEL, regional databases) • Integration of all collections and sub-collections • Description rules need to be implemented for special document types • Unified interface for all digital content • With special display options for special collections (e.g. virtual exhibitions) National Széchényi Library – Directorate of E-Services, Department of E-library Services 13 2014.09.25.

  14. The NSZL and the Manuscriptorium-project • Experiences – Item 1 • There are 755 records entered by the NSZL in the Manuscriptorium database • Manuscript records • Repository: Országos Széchényi Könyvtár • Records entered prior to 2009 • The referenced items are not available online • No facsimile element • This task is discontinued • Experiences – Item 2 • Test records for old print records • Sample record: • http://oszkdk.oszk.hu/DRJ/4162 National Széchényi Library – Directorate of E-Services, Department of E-library Services 14 2014.09.25.

  15. The NSZL and the Manuscriptorium-project • Pracitcal issues • Old print sample data entry test • Data entry is allowed without authentication • Should the record be usable? • or • Is this only a test scenario? • Structure & Images • Page pagination schema was not accepted • Natural order: two pages per page image option omitted pages • Export • Document description valid • Document structure successfully analyzed, yet: • Export: 0 kb size ‘noname.xml’ file exported • Attempting to import XML-file captured from display: • Empty alert screen National Széchényi Library – Directorate of E-Services, Department of E-library Services 15 2014.09.25.

  16. The NSZL and the Manuscriptorium-project • Concerns • Facsimile data scans image directory URLs • <facsimile xml:base="http://oszkdk.oszk.hu/storage/00/00/41/62/dd/"> • <surface xml:id="id_0001"> • <desc> Back/front cover • <label>0001</label> • </desc> • <graphic url="1/Inc_0740_0001.jpg"/> • Successfully tested in • E-Library collections • Digital Library • These paths are not always intented to be public • Not available in the MDK (Digital image Library) • Are the scanned images permanent coipes or • Re-generated at each request? National Széchényi Library – Directorate of E-Services, Department of E-library Services 16 2014.09.25.

  17. The NSZL and the Manuscriptorium-project • Questions • Is the current ENRICH schema implented in the M-Tool? • What document types the can be ingested via M-Tool in the future? • Are there going to be separate how-to guides for each document type? • Notes • The M-Tool is going to be used by curators, not IT-staffers. • Guides need to be provided at their comfort level. • In case of cooperation, the Department of E-Services will be involved at the level of Structure & Images National Széchényi Library – Directorate of E-Services, Department of E-library Services 17 2014.09.25.

  18. Thank You. National Széchényi Library – Directorate of E-Services, Department of E-library Services Adrienne DÁVID (dadrienn@oszk.hu) Anita RENKECZ (tuplow@oszk.hu) Digitisation and Dissemination of Historical Collections in the National Széchényi Library

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