HOPWA Update for 2008

1. 1 HOPWA Update for 2008 January 2008 Office of HIV/AIDS Housing Email: HOPWA@hud.gov Web: see info at AIDS.GOV & http://www.hud.gov/offices/cpd/aidshousing/programs/index.cfm

2. 2 Housing Opportunities for Persons With AIDS (HOPWA)

3. 3 I. Program Structure:Fiscal Year 2008 Funds FY2008 Appropriations $300.1 million - $267.4 million to 127 states/MSA by formula - $29.7 million awarded by competition - $1.485 million technical assistance - $1.485 million working capital funds for IT support Outlays during FY07 $277.8 million - reimbursements from HUD financial systems for approved grants from prior fiscal years; the FY07data represents a small change from records for FY06 ($308.9 million)

4. 4 Obligation & Expenditure Limits FY08 Formula grants must be obligated by 9/30/09 or cancelled by statutory limit (2 year limit) FY08 Competitive grants must be obligated by 9/30/10 or cancelled by statutory limit (3 year limit) FY08 grant usage conditions: competitive/TA with 3 year grant agreements; w. one time extension up to 12 months for cause, approved by Field Five year maximum or cancelled by statute (i.e. 9/30/14)

5. 5 Appropriation Changes 2008

6. 6 Appropriation Changes 2008

7. 7 Proposed FY2009 Funding Amounts to be proposed in President’s budget statement later in January. Prior year CDC data allows for estimate that 3 potential new grantees

8. 8 Service Delivery – 103 Competitive Projects Awards in 2008 pending SuperNOFA and renewal notice publication (Statutory priority to renew expiring permanent supportive housing projects that meet program requirements) 103 active grantees rely on 83 project sponsors: 31 projects FY07, w. 27 renewals, 3 new PH, 1 new TH 26 projects FY06, w. 16 renewals, 10 new PH 35 projects FY05, w. 15 renewals, 3 new PH, 17 new TH 11 projects with extensions (6 PH from FY04; 5 PH FY03)

9. 9 Service Delivery - Formula Sponsors 120 Formula grantees rely on 787 project sponsors: 116 govt. agencies $66.8 m 561 nonprofits (secular) $133.7 m 110 nonprofits (faith-based CBO) $33.5 m Amounts received (n=787): 32 over $1 million 67 $500,000 to 1 million 351 $100,000 to $499,999 337 under $100,000

10. 10 Transparency to public Federal Funding Accountability and Transparency Act of 2006 (PL 109-282): requires information on subcontracts of $25,000 or greater (not data on individuals): primary location -- city, state, congressional district, county Unique identifier (i.e. Employer Identification Number/EIN) and for any parent entity Publication on searchable website

11. 11 II. Program AssessmentsManagement Reviews Program Assessment Rating Tool (PART) OMB/HUD FY05 Clear purpose & operates without flaws Strategic Planning toward Long-term outcomes with commitment to achieve goals, linkages in budgets & addresses deficiencies Program management with accountability, transparency, efficiencies, criteria for competitive processes, oversight Results (50%) achieving annual goals within Long-term objectives, with cost effective approaches and independent evaluations

12. 12 Management Reviews Absent outcome data, results not demonstrated Two PART recommendations formula is out-dated and should be replaced with more current estimate of needs, PLWAs and Housing Costs Establish long-term Client outcomes 2008 update to PART pending

13. 13 Management Reviews General Accountability Office, Changes Needed to Improve the Distribution of Ryan White CARE Act and Housing Funds, GAO-06-332 HIV/AIDS Funding, 2/06 Reviewed equity in distribution of resources federal HIV/AIDS programs Recommended using a measure of living AIDS cases Did not consider housing cost differences funding is disproportionate per cum. AIDS case, average $306 vs. range of $230 to $626

14. 14 HUD Formula Recommendations

15. 15 Formula Recommendations

16. 16 Formula Recommendations

17. 17 III. Program PerformanceHUD Strategic Framework 

18. 18 Profile on HOPWA Use of Funds Source: GAO Analysis of HUD Source: GAO Analysis of HUD

19. 19 Performance Indicators

20. 20 Performance Indicators

21. 21 Performance Indicators Source: PART Update, 1/07

22. 22 Permanent/stable housing arrangements in place & not likely to use more short-term support Temporary housing situations/avoids homelessness, but likely to need more support Unstable situations, when former clients are known to be homeless, in jail or disconnected from efforts Annual Assessments of Status

23. 23 HOPWA Rental Assistance A. Total number households assisted: 17,851 Average Cost: $4,463 Benefits: Ongoing monthly housing subsidy B. Outcome: 90% Stable (81% continuing); 4% Unstable; 6% TBD Source: A. Reports submitted for 2005-06 operating year B. Sample of 95 grantee 2005-06 reports; n = 9,787 Households

24. 24 HOPWA Facility-based Assistance A. Total number of households assisted: 8,774 Average Cost: $5,636 Benefits: Housing with on-site support Outcome: 75% Stable (56% continuing); 5% Temporarily Stable; 13% Unstable; 7% TBD Source: A. Reports submitted for 2005-06 operating year B. Sample of 95 grantee 2005-06 reports, n = 3,142 Households Note: Operating and Development Costs only; not including supportive service costs

25. 25 HOPWA Short-term Assistance

26. 26 Client Outcomes by Type of Housing

27. 27 IV. Program GuidanceProject Operations & Management Common Project Review Findings Documentation of client eligibility Correct rent determinations Documentation of eligible activities Timeliness in grant expenditures & reporting Disbursement to sponsors in timely manner Proper cost allocation, staff time

28. 28 Confidentiality On names and personal information, required in statute and regulations, 24 CFR 574.440 Only used for limited purposes on program eligibility and assistance needs Written procedures, staff training Secure files/IT, limited access Monitoring of compliance Source: Guidance in CPD Notice 06-07

29. 29 Short-Term Rent Mortgage & Utilities

30. 30 Administrative Costs

31. 31 Related Project Costs

32. 32 V. Program Changes2008 HOPWA Plans Issuance of updated reporting forms with implementation guidance Schedule series of area trainings on new tools on performance reporting and oversight Posting of grantee profiles of annual results Rollout of IDIS enhancements & redesign

33. 33 2008 HOPWA Report Forms Annual Progress Report -- APR (Form HUD 40110-C, Expiration Date 12-31-2010) http://www.hud.gov/offices/adm/hudclips/forms/files/40110-c.doc Comprehensive Annual Performance and Evaluation Report – CAPER (Form HUD 40110-D, Expiration Date 12-31-2010) http://www.hud.gov/offices/adm/hudclips/forms/files/40110-d.doc

34. 34 1. Reporting Edits for 2008 (Updating APR, CAPER, IDIS elements) Info on Grantee/Project Sponsor/Subrecipients Organization and subgrant information revised to cover elements in the Federal Funding Accountability and Transparency Act, 2006 (PL 109-282) Grant Summary in CAPER streamlined similar to the APR and reduced to: Housing outputs (households by type of housing & area) Assessing achievement of outcomes, compared w. goal Coordination with other resources, as est. in Con Plans Technical assistance needed

35. 35 Reporting Edits for 2008 3. Unmet Housing Needs chart Assessment for households by type of housing needs, and source for data (e.g. Consolidated Plans or other relevant policy tools). 4. Leveraging of other resource commitments Consolidated to one chart and streamlined by sources for 2 categories: housing assistance or supportive services. 5. Resource Identification & Technical Assistance Reported as separate items, to improve accuracy

36. 36 Reporting Edits for 2008 6. Housing Assistance Type Clarified to include use of master leased units and scattered site leased units reported under facilities (along with PBRA) Separates output/outcome information in using facilities by type: either Permanent housing facilities or Transitional/Short-term Facilities. Note: edits maintain 2006 HOPWA matrix for 9 types of housing status results, consistent with HMIS data elements

37. 37 Reporting Edits for 2008 7. Results from use of Short-Term Rent, Mortgage and Utility Assistance (STRMU) Reformatted to clarify use of short-term tools Differentiates outcomes for reducing the risk of homelessness, seen in temporary arrangements (with need for more STRMU likely), from stable/permanent results where households are likely to not need additional subsidy Status of client households reported based on assessment of their on-going housing situation, as known

38. 38 Reporting Edits for 2008 8. Access to Care Simplified to collect annual results (drops entry/exit reports) and clarify key status-of-care indicators as follows: Has a housing plan Contact with a case manager Contact with a primary health care provider Access medical insurance/assistance Access or maintained sources of income/benefits (drops chart on changes in income levels)

39. 39 Reporting Edits for 2008 9. Supportive Services Streamlined into one common chart on using HOPWA funds for these activities (13 types) Grantee summaries on services reported by 2 types of project sponsor programs: Services provided by project sponsors also delivering HOPWA housing assistance Services provided by project sponsors serving households with other housing arrangements NOTE: Issuance of new edition of HOPWA report forms with implementation guidance and training plan expected in 2008

40. 40 2. HOPWA Oversight Desk Guide Purpose for new grantee tool: Assist HOPWA grantees with practical steps in overseeing and supporting project sponsor management Identifies key HUD regulations and other applicable federal requirements and guidelines Based on HUD’s CPD Monitoring Handbook 6509.2 (2007 update) covering HOPWA and other programs Will help standardize HOPWA project reviews and serve as a working desk guide on key program requirements

41. 41 Grantee Oversight Guide Chapters address key program and grant management topics Gives grantees standard methodology for organizing oversight (key regulations, basic checklists) Describes oversight through regular business operations (billing, reporting) as well as on-site visits

42. 42 Grantee Oversight Guide Chapters arranged by: Activities (e.g. Tenant-based Rental Assistance, STRMU, Facilities, Supportive Services) Management Areas (e.g. Audits, Procurement, Financial Management) Implements key elements to evidence compliance with relevant HUD Regulations, Notices, OMB Circulars, other HUD publications Forthcoming: January 2008 along with training web-cast and area training sessions in 2008

43. 43 3. Profile on Timeliness – 2008 Tool Tracking grantee performance based on ratio of 1.5 for balances on hand to 1.0 in new funds pending Based on CPD standards for CDBG formula programs HOPWA goal for active use of current funds Targets technical assistance & CPD guidance on timely use of funds Review of past financial reports (1/07): 100 top & well operating efforts (ratios below 1.5) 20 needing focus on disbursement efforts (ratios above 1.5)

44. 44 Profiles on Annual Grant Results Along with other CPD programs, HOPWA efforts will have a profile report posted on the HUD web to help disseminate information on results from the use of federal and other funds. Available funds & ratio of balances to new formula amounts (tracking goal not to exceed 1.5 balance to 1.0 new award) Expenditures by Type of Activity with charts Outputs (# of households assisted) & Outcomes (% with stable housing arrangements or reduced risks of homelessness) in charts; and leveraged resouces.