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10 Steps to Successful Project Management. A presentation for HDI NE Indiana Chapter. Speaking. Lou Russell Russell Martin & Associates 6326 Rucker Road * Suite E Indianapolis, IN 46220 (317) 475-9311 info@russellmartin.com www.russellmartin.com. Teaching Tools. Training.

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  1. 10 Steps to Successful Project Management A presentation for HDI NE Indiana Chapter Speaking Lou Russell Russell Martin & Associates 6326 Rucker Road * Suite E Indianapolis, IN 46220 (317) 475-9311 info@russellmartin.com www.russellmartin.com Teaching Tools Training Consulting

  2. Step 1: Is it a project? Step 2: Why do it? Step 3: Establishing Scope Step 4: Risk Mitigation Step 5: Seek First to Collaborate Step 6: Build a Schedule Step 7: Monitoring the Project Step 8: Negotiation and Conflict Step 9: Ending Well Step 10: Review and Learn Presentation Contents

  3. Dare to Properly Manage Resources! Steps to Great Projects Define Manage Review END Plan START 1. Establish project scope 2. Set initial objectives 3. List risks/constraints 4. Document assumptions 5. Evaluate alternatives 6. Choose a course of action 7. Establish change management plan 8. Plan communications 1. Create schedule 2. Assign resources 3. Create budget 1. Control work in progress 2. Provide feedback 3. Negotiate for resources 4. Resolve differences 1. Turn over deliverables 2. Hold Project Review 3. Release resources 4. Document successes and failures 5. Celebrate accomplishments

  4. Answer the following questions: 1. Can you complete the activity in one sitting? 2. Can you do the activity without anyone else’s help? 3. Can you complete the activity in less than four hours? 4. Has the activity been on your to-do list for less than a month? 5. Can you clearly define how you will measure that the task is done? Step 1: Is it a project?

  5. Respond to a sales inquiry Develop a one hour speech Organize a baby shower Flip your house Move to a new building Promote a staff member Do yearly reviews Facilitate a planning session Try it out…

  6. Step 2: Why do it? Business Objective IRACIS The museum will have increased attendance and donations through this exhibit.

  7. What is your role? Project Manager Plans, Organizes and Controls the Project STEWARD

  8. Step 3: Establishing Scope

  9. Intro to Project Mgmt DEFINE:Establish Project Scope teaching notes Facilitator Student environment Course / learning draft materials learning objectives SME Need to Know, standards

  10. Set Initial Objectives A B C Project Objective The attendees (AUDIENCE) will create a Project Plan (BEHAVIOR)before they start a project (CONDITION).

  11. Step 4: Risk Mitigation

  12. Overall Project Risk Average: Size- How “big” is this project or how long will it take relative to others you have done? What is its impact on the organization? Rated 1(small) - 10(large) Structure - How stable are the requirements? Has this been done before? Rated 1(fixed) - 10(undefined) Technology- How understood is the technology? Rated 1(old) - 10(new) Document Risk Risk = Management

  13. H = High M = Medium L = Low Document Risk Detailed Project Risk Risk Factors Likelihood Impact Action Project Manager gets transferred Plan meetings for backup to PM L H People resources not available Prioritize activities to cut if insufficient resources M H

  14. TIME COST QUALITY Document Constraints # 3 # 2 # 1

  15. Step 7: Monitoring the Project

  16. Manage

  17. Seek first to blame. I’m busy, I must be making progress. We can do that. That will just take a minute. All projects are the same. The Five Deadly Sins of Project Management

  18. Seek first to blame collaborate. I’m busy on the things that are I must be making progress. We can do that for a price. That will just take some planning a minute. All projects are the same unique. The Five Deadly Sins of Project Management (cont.)

  19. Step 1: Is it a task or a project? Step 2: Why is the sponsor doing this project? Step 3: Do we have a shared understanding of the Scope? Step 4: How can we anticipate and mitigate risk? Step 5: How can I model collaboration EVERY MOMENT and demand it of my team? Step 6: Do I have a schedule and does every stakeholder know what it is? Step 7: How will I monitor the project with flexibility and structure? Step 8: How can I more effectively reduce conflict through negotiation Step 9: How will all the stakeholders measure ‘the end’? Step 10: What have I learned from this project which will help me in the next? Cliff Notes

  20. Thank You! Visit our Web Page www.russellmartin.com for more Project Management stuff or to order books. Send an email to info@russellmartin.com to receive our monthly ”Learning Flash” newsletter. Books by Lou Russell: • The Accelerated Learning Fieldbook • Project Management for Trainers • IT Leadership Alchemy • Infoline on Leadership • Leadership Training • Training Triage: Performance-based Solutions Amid Chaos, Confusion and Change • 10 Steps to Successful Project Management

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