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Office of Small and Disadvantaged Business Utilization (OSDBU)

Office of Small and Disadvantaged Business Utilization (OSDBU). National 8(a) Association 2013 Fall Summit John Hale III, Director October 30, 2013 Hilton Crystal City, Washington D.C . Site and Facility Management Contractors (FMCs). DOE’s Mission.

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Office of Small and Disadvantaged Business Utilization (OSDBU)

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  1. Office of Small and Disadvantaged Business Utilization (OSDBU) National 8(a) Association 2013 Fall Summit John Hale III, Director October 30, 2013 Hilton Crystal City, Washington D.C

  2. Site and Facility Management Contractors (FMCs)

  3. DOE’s Mission • Energy Security – Protection of high risk, high payoff RD&D of cleaner more affordable and reliable alternate energy sources, e.g. Advanced Research Projects Agency-Energy • Nuclear Security – National Nuclear Security Administration guards: • Military applications of nuclear energy • Military nuclear propulsion plants (i.e. nuclear submarines) • Nuclear Nonproliferation – Detect, secure, and dispose of vulnerable nuclear weapons • Conversion of high grade to low grade Uranium • Computational analysis of nuclear warheads • Environmental Responsibility – Stop or reverse environmental damage caused by our legacy of nuclear warhead production • Enhance Efforts in Scientific Discovery and Innovation – The Office of Science is the largest single supporter of research in the physical sciences

  4. Site and Facility Management Contractors (FMCs) • Consist of 85% of our procurement base, we retain only 15% • DOE has approximately 15,000 FTEs and 100,000 contractor workforce • Not bundled (ref. FAR 2.1). They are sanctioned by FAR 17.6 • Limited Liability Corporations (LLC) – Only responsibility is to manage and operate specific facility • Performance-based, Award Fee, and Award Term • Approximately 40 FMCs, 17 of which are National Laboratories (NL) • NLs are Federally Funded Research & Development Centers (FFRDCs) (ref. FAR 2.1)

  5. Site and Facility Management Contractors (FMCs) • Required to have a small business subcontracting plan • Subcontracting plan goals are challenging • We flow down small business prime contract solicitation methods to FMCs to help them achieve subk goals – Best Practice • FMCs do not follow FAR when they subcontract • Best commercial practices – Faster awards, cannot be protested • Conduct a Mentor-Protégé Program – Best Practice • Objective is to graduate protégés to large businesses that can compete for Federal prime contracts • One of 13 government agencies that have an Mentor-Protégé Program • Voluntary, no appropriated funds, paid through subk costs • Mentors are large or small DOE contractors • Protégés must be small socio-economic – goaled groups • Prospective protégés petition mentors • Protégés may subcontract with other FMCs • Sole-source contracts at 8(a) thresholds ($4.5M / $6.5M)

  6. DOE Facility Management Contracts http://energy.gov/gc/downloads/doe-facility-management-contracts

  7. DOE Facility Management Contracts DOE Facility Management Contracts http://energy.gov/gc/downloads/doe-facility-management-contracts

  8. Power Administrations Power Administrations

  9. Power Administrations • Power Administrations– Established in the early 1900s, sell excess electrical power produced at Federal water projects in order to repay the Government’s investment in the projects. • Bonneville Power Administration (BPA) – Headquartered in Portland, Oregon • Southeastern Power Administration (SEPA) – Headquartered in Elberton, Georgia • Southwestern Power Administration (SWPA) – Headquartered in Oklahoma • Western Area Power Administration (WAPA) – Headquartered in Colorado – services a 15 state region of central and western U.S.

  10. What Does DOE Buy? Report Extracted from FPDS-NG Report Extracted from FPDS-NG

  11. National Nuclear Security Administration – Engineering Services • EstimatedValue: $1M-$5M 2013 Q1/2013 Q1 Setaside for Sole Source 8(a) 541690 • RFP Release QTR/Award QTR: • AcquisitionApproach: • NAICSCode: Description:Engineering and Technical Services Program Office : NA-10 National Nuclear Security Administration Deputy Administrator for Defense Programs NM GaryLyttek, (202) 586-8304 gary.lyttek@nnsa.doe.gov ContactInformation: GregGonzales, (505) 845-5420 ggonzales@doeal.gov nnsa.smallbusiness@nnsa.doe.gov * Opportunityforecastsaresubjecttochangeat thediscretionof the ContractingOfficer

  12. National Nuclear Security Administration – Facilities Support Services for Office of Secure Transportation • EstimatedValue: $1M-$5M 2014 Q1/2014 Q2 Competitive 8(a) 561210 • RFP Release QTR/Award QTR: • AcquisitionApproach: • NAICSCode: Description:Facilities Support Services Program Office: National Nuclear Security Administration- Deputy Administrator for Defense Programs NM Prime Small Business Office GaryLyttek, (202) 586-8304 gary.lyttek@nnsa.doe.gov ContactInformation: GregGonzales, (505) 845-5420 ggonzales@doeal.gov nnsa.smallbusiness@nnsa.doe.gov * Opportunityforecastsaresubjecttochangeat thediscretionof the ContractingOfficer

  13. National Nuclear Security Administration- Facilities Support Services • EstimatedValue: $25M-$50M 2014 Q1/2014 Q2 Competitive 8(a) 561210 • RFP Release QTR/Award QTR: • AcquisitionApproach: • NAICSCode: Description:NA Admin for National Nuclear Security Administration Program Office: National Nuclear Security Administration GaryLyttek, (202) 586-8304 gary.lyttek@nnsa.doe.gov ContactInformation: GregGonzales, (505) 845-5420 ggonzales@doeal.gov nnsa.smallbusiness@nnsa.doe.gov * Opportunityforecastsaresubjecttochangeat thediscretionof the ContractingOfficer

  14. National Nuclear Security Administration –Facility support Services • Estimated Value: $5M-$10M • RFP Release QTR/Award QTR: 2013 Q3/2014 Q1 • Acquisition Approach: Competitive 8(a) • NAICS Code: 561210 Description: Facility Support Services for NA-15 Ft. Chaffee, AR Program Office: NA-10 Deputy Administrator for Defense Programs ContactInformation: GregGonzales, (505) 845-5420 ggonzales@doeal.gov nnsa.smallbusiness@nnsa.doe.gov GaryLyttek, (202) 586-8304 gary.lyttek@nnsa.doe.gov * Opportunityforecastsaresubjecttochangeat thediscretionof the ContractingOfficer

  15. OfficeofFossilEnergy (FE)– Administrative Services • Estimated Value: $25M-$50M • RFP Release QTR/Award QTR: 2013 Q1/2013 Q3 • Acquisition Approach: Setaside Sole Source 8(a) • NAICS Code: 541330 Description: A/E Services Program Office: Office of Fossil Energy ContactInformation: MirandaJohnson, (202)586-7661 Miranda.johnson@hq.doe.gov * Opportunityforecastsaresubjecttochangeat thediscretionof the ContractingOfficer

  16. National Nuclear Security Administration- Utility Management Services • Estimated Value: $1M-$5M • RFP Release QTR/Award QTR: 2013 Q3/2014 Q3 • Acquisition Approach: Setaside for Sole Source 8(a) • NAICS Code: 541330 Descriptions: Services Program Office: NA-APM Associate Administrator for Acquisition & Project Mgt. NM ContactInformation: GregGonzales,(505) 845-5420 ggonzales@doeal.gov nnsa.smallbusiness@nnsa.doe.gov GaryLyttek, (202) 586-8304 gary.lyttek@nnsa.doe.gov * Opportunityforecastsaresubjecttochangeat thediscretionof the ContractingOfficer

  17. Western Area Power Administration-Commodities • Estimated Value: $25M-$50M • RFP Release QTR/Award QTR: 2014 Q3/2015 Q1 • Acquisition Approach: Competitive 8(a) • NAICS Codes: 335313 Description: Western Wide IDIQ for 15-kV Through 245-kV Dead Tank Power Circuit Breakers for various Western Substations Program Office: Western Area Power Administration Contact Information: Todd Tetrault ,720-962-7154 tetrault@wapa.gov * Opportunityforecastsaresubjecttochangeat thediscretionof the ContractingOfficer

  18. Office of Environment Management –Management Support Services • Estimated Value: $1M-$5M • RFP Release QTR/Award QTR: 2013 Q4-TBD • Acquisition Approach: Setaside for Sole Source 8(a) • NAICS Codes: 561210 Description: Technical administrative expertise for the implementation of Personnel Security Program Program Office: Office of Environment Management Contact Information: Sally A. Sieracki, 509-376-8948 Sally_a_sieracki@rl.gov * Opportunityforecastsaresubjecttochangeat thediscretionof the ContractingOfficer

  19. Office of Energy Efficiency & Renewable Energy – Engineering Services • Estimated Value: $10M-$1B • RFP Release QTR/Award QTR: 2014 Q1/2014 Q2 • Acquisition Approach: Competitive 8(a) • NAICS Codes: 541690 Description: This RFQ is to solicit eligible 8(a) small business sources on GSA FSS, SIN 874, 871 and 03FAC for the purpose of entering into a BPA. Program Office: Office of Energy Efficiency & Renewable Energy Contact Information: LaniMacRae, 509-376-8948 Lani.macrae@go.doe.gov * Opportunityforecastsaresubjecttochangeat thediscretionof the ContractingOfficer

  20. Western Area Power Administration –Engineering Services • Estimated Value: $10M-$25M • RFP Release QTR/Award QTR: 2014 Q2/Q2 • Acquisition Approach: Setaside for Sole Source 8(a) • NAICS Codes: 561110 Description: Technical Support Services (Lands support, Procurement, design, and public affairs support Program Office: Western Area Power Administration Contact Information: Todd Tetrault, 720-962-7154 tetrault@wapa.gov * Opportunityforecastsaresubjecttochangeat thediscretionof the ContractingOfficer

  21. Southwestern Power Administration-Construction/Architect/Engineering • Estimated Value: TBD • RFP Release QTR/Award QTR: 2014 Q3/2014 Q4 • Acquisition Approach: Setaside for Sole Source 8(a) • NAICS Codes: 237130 Description: Parking lot repairing project in Jonesboro, Arkansas Program Office: Contact Information: Sean Long, 918-595-6740 Sean.long@swpa.gov * Opportunityforecastsaresubjecttochangeat thediscretionof the ContractingOfficer

  22. Western Area Power Administration- Commodities • Estimated Value: $5M-$10M • RFP Release QTR/Award QTR: 2014 Q1/ 2014 Q3 • Acquisition Approach: Setaside for Sole Source 8(a) • NAICS Codes: 335313 Description: Western Wide Control Switchboard IDIQ Program Office: Western Area Power Administration Contact Information: Todd Tetrault, 720-962-7154 tetrault@wapa.gov * Opportunityforecastsaresubjecttochangeat thediscretionof the ContractingOfficer

  23. Western Area Power Administration – Construction/Architect/Engineering • Estimated Value: $5M-$10M • RFP Release QTR/Award QTR: 2014 Q1/2014 Q3 • Acquisition Approach: Competitive 8(a) • NAICS Codes: 237130 Description: Multiple Award IDIQ Construction Contract Program Office: Western Area Power Administration Contact Information: Todd Tetrault, 720-962-7154 tetrault@wapa.gov * Opportunityforecastsaresubjecttochangeat thediscretionof the ContractingOfficer

  24. Western Area Power Administration – Construction/Architect/Engineering • Estimated Value: $5M-$10M • RFP Release QTR/Award QTR: 2014 Q1/2014 Q3 • Acquisition Approach: Competitive 8(a) • NAICS Codes: 237130 Description: Multiple Award IDIQ Construction Contract Program Office: Western Area Power Administration Contact Information: Todd Tetrault, 720-962-7154 tetrault@wapa.gov * Opportunityforecastsaresubjecttochangeat thediscretionof the ContractingOfficer

  25. Western Area Power Administration - Commodities • Estimated Value: $5M-$10M • RFP Release QTR/Award QTR: 2014 Q1/2014 Q3 • Acquisition Approach: Setaside for Sole Source 8(a) • NAICS Codes: 335313 Description: Western Wide Control Switchboard IDIQ Program Office: Western Area Power Administration Contact Information: Todd Tetrault, 720-962-7154 tetrault@wapa.gov * Opportunityforecastsaresubjecttochangeat thediscretionof the ContractingOfficer

  26. Rules of Engagement • Engage with program elements. Know their mission and requirements. • Create a demand by becoming a solution to DOE requirements, instead of just fishing for work. • Attend outreach sessions and network with other contractors. • Plan ahead – allow about 1 ½ to 2 years to prepare a proposal for a major requirement. • Examine former solicitations requirements. • Respond to sources sought synopses. • Consider teaming arrangements if requirements are steep. • Small Business Program Managers’ (SBPMs) Directory. • Contact Procurement Technical Assistance Centers (PTACs) if you need help. • DOE Procurement Forecast. • Be persistent. • Link to the OSDBU Page – www.smallbusiness.energy.gov.

  27. Rules of Engagement • Register with the “System for Award Management www.sam.gov • Check out FedBizOpps: https://www.fbo.gov for synopsized acquisitions • Register with FedConnect – to view current business opportunities receive solicitations, and submit proposals – https://www.fedconnect.net/FedConnect/ • To obtain information about what the Government buys - http://www.usaspending.gov/ • Go to “ezSearch” in FPDS-NG (Federal Procurement Data System-Next Generation) to check listing of all contractors that DOE has been doing business with – www.fpds.gov • Check out SBA’s “Sub-Net” – http://web.sba.gov/subnet. SubNet is equivalent of FedBizOps for subcontracting opportunities posted by primes

  28. Thank You John Hale III, Director Office of Small and Disadvantaged Business Utilization • Forecast Website: http://hqlnc.doe.gov/forecast Visit Us: www.smallbusiness.doe.gov Call Us: (202) 586-7377 Write Us: smallbusiness@hq.doe.gov

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