Environmental Health and Safety (EHS) Overview for the RAC

1. Environmental Health and Safety (EHS) Overview for the RAC Steven C. Deck, MBA, CIH, CSP, SM(NRCM) Assistant Director, Environmental Health and Safety 410-706-7055 sdeck@af.umaryland.edu

2. Today’s Topics • EHS Programs and Services • EHS Training • Workers Compensation • International Insurance Coverage • Minors in Laboratories, Animal Care Areas, and Clinics

3. EHS Programs

4. Environmental Health and Safety James Jaeger, Director (410) 706-7055 http://www.ehs.umaryland.edu • Biosafety(410) 706-7845 Melissa A. Morlandmmorland@af.umaryland.edu • Biological accident investigation • Biological safety cabinets • Biosafety training • HEPA filtration • Bloodborne pathogens control • Export Controls • Biosafety level risk analysis • DOT/IATA biological shipping • Pathogen and human tissue registration • Recombinant DNA registration • Select agent registration • Environmental Management(410) 706-7055 Patrick Wolfpwolf@af.umaryland.edu • Air quality permits • Chemical waste disposal • DOT/IATA chemical shipping • Environmental management system • Hazardous materials spill response • Hazardous/Regulated waste training • Medical waste disposal • Pollution prevention program • Radioactive waste disposal • Storage tanks • Waste minimization • Wastewater discharge

5. Environmental Health and Safety James Jaeger, Director (410) 706-7055 http://www.ehs.umaryland.edu • Occupational Safety(410) 706-7055Steven Decksdeck@af.umaryland.edu • Asbestos • Chemical safety • Confined space entry • Construction safety • Ergonomics and lifting • Hazard communication • Indoor air quality • Laboratory safety • Lockout/Tagout  • MSDS information • Accident investigation • Protective equipment • Respiratory protection • Radiation Safety(410) 706-7055Paul Demopoulospdemopoulos@af.umaryland.edu • Dosimetry/Bioassay • Instrument calibration • Radiation accident response • Radioactive material control • Radiation safety training • Radiation-producing machine inspections

6. Environmental Health and Safety James Jaeger, Director (410) 706-7055 http://www.ehs.umaryland.edu • Insurance Programs(410) 706-3221Angela Boxley aboxley@af.umaryland.edu • Claims investigation • Insurance/Loss control • Workers’ Compensation • Fleet Safety • Liability • Employee Fidelity • Malpractice (Student) • Proof of Liability Insurance (Allied Health Students) • Ergonomic Assessments • Fire Safety(410) 706-3494Adam Uprightaupright@af.umaryland.edu • Fire protection systems • Fire suppression systems • Fire/Life safety and evacuation • Building plans review • Hot work permit • Emergency warden training • AED program

7. Crisis Management Fire, Medical, or Other EmergencyDial 711 UMaryland Immediate Care 408 West Lombard Street Needlestick HotlineDial 410-328-2337 and page 7845

8. Ehs training

9. Types of EHS Training • Use of Hazardous Chemicals in the Laboratory • Bloodborne Pathogens • Hazardous Waste • Radiation Safety • DOT Infectious and Biological Material Shipping • Emergency Warden Training

10. How to Register • Go to EHS Training Registration System • http://www.ehs.umaryland.edu/trng/newtraining.cfm • Need employee ID, affiliate ID, UMB 1 Card No, or Social Security Number • Online training is through MyEHS • https://www.ehs2.umaryland.edu/myehs/ • Need employee ID or affiliate ID to register

11. Workers’ compensation

12. How to Report an Injury • Complete Employee’s First Report of Injury form online & it will be automatically sent to the EHS inbox • Complete the Employee’s First Report of Injury form (hard copy) & fax to Angela Boxley at 410.706.8212 • Follow same procedure for a Volunteer’s First Report, Supervisor’s Report, or Witness Statement

13. Protocols • All injuries regardless of whether medical treatment is initially sought should be reported to EHS within 3 days of the occurrence. • Exception: Employee became sick/ill during work hours. The sickness/illness was not related to any work activity, eg. stomach cramps, headache, low blood sugar, high blood pressure, etc. • Injured employee may be seen by any doctor/treatment facility they choose. • Note: If the injured employee has been placed on modified duty without a full duty release date, then the employee must be seen by UMaryland Immediate Care to obtain a full duty release to return to work. • For convenience, we suggest employees go to UMaryland Immediate Care located at 408 W. Lombard Street. • Injured employee MUST use accident leave for their missed time from work. • Exceptions: The claim is denied or employee is contractual, therefore not eligible for accident leave.

14. Modified Duty • The University has an authorized "Modified or Light Duty" program under which injured workers, with approval of the treating physician, are allowed to return to work under certain conditions. • Not all departments have modified duty programs available for injured employees. • An employer is NOT obligated to have a "modified duty plan" NOR are they required to create a special job for an injured worker. • The University System of Maryland limits the amount of time an employee may be on "modified or light duty" to no more than one hundred eighty (180) days in a twelve (12) month period.

15. Volunteers • Under Maryland law, volunteers suffering an injury or related exposure in the course of  UMB approved volunteer activities may seek reimbursement or payment for medical services required to treat the injury or exposure. • Volunteers should file claims for medical coverage with UMB’s Risk Management Office within three (3) days of the injury or exposure.  • Claims are made using the “First Report of Injury – Volunteer” form. • Volunteers should follow the same procedures for obtaining medical treatment as UMB employees.

16. Why is it so important to report a claim in a timely manner? • Ensures the injured worker receives immediate medical care; • Help to ensure the injured workers’ medical bills are paid; • Ensures the injured worker receives compensation for their lost time from work; • Makes claims handling procedures easier. Otherwise, the insurance carrier (IWIF) may question the validity of the claim due to late reporting; • A 30 day delay in reporting an injury can cause at least a 40% increase in the total cost of the claim, which has a direct impact on premium rates. • State Stats Initiative making employer accountable for claims NOT reported within the 3 day protocol.

17. OSHA Recordkeeping • OSHA requires employers to prepare and maintain records of occupational injuries and illnesses and types of instruments involved in needlestick injuries. • An employee may receive a request (from EHS) for instrument information after a needlestick injury, eg. Type and brand of instrument.

18. International travel

19. INTERNATIONAL BUSINESS TRAVEL ACCIDENT: • Carrier • Starr Indemnity • Policy Number: • ITA 270302 • Phone (claims reporting): • US and Canada: • 1-888-286-3768 • Outside US (collect): • 1-240-330-1517 • Policy Term: • December 22, 2010 through December 22, 2013 • Covered Groups: • Class 1 – Faculty, Staff & Fellows • Class 2 – Students - Course Trips, Sponsored Research, and Study Abroad • Coverage: • Accidental Death & Dismemberment • Repatriation of Remains • Emergency Medical Evacuation • Political Evacuation • Natural Disaster Evacuation • Coma benefit & Medical Coverage • Coverage begins when the employee/student leaves their home country

20. War Risk Coverage • War Risk Coverage is provided under this policy • Travel to Afghanistan or Iraq is excluded • Insured not covered for loss due to war or act of war in Iraq or Afghanistan but all other losses would be covered • Someone is traveling to Iraq or Afghanistan can get quote for additional coverage. Need to provide:  • Name of the insured • Class they're covered under (Class 1 = Faculty/Staff, Class 2 = Students) • City and country they're traveling to • Dates of trip • Travel to these countries should be approved by the Dean and/or President of the University • Contact Angela Boxley at (410) 706-3221 to request a quote

21. INTERNATIONAL CASUALTY • Carrier • Chartis • Policy Number: • WS11001777 • Phone (claims reporting): • 1-866-642-5246 • Policy Term: • December 1, 2010 through December 1, 2013  • Coverage: • General Liability • Auto Liability • Workers Compensation • Repatriation of Remains • Covered Groups: • Faculty, Staff & Students • Note: Chartis' program attaches coverage territory exclusions for Iraq and Afghanistan; MUST notify Marsh if there are planned trips to those territories PRIOR to activity for review and underwriting by Chartis.

22. Minors in laboratories, animal care areas, and clinics

23. Concerns • The use of biological material requiring Biosafety Level 2 (BSL2) or Animal Biosafety Level 2 (ABSL2) or higher containment facilities • Facilities or activities that use or house research animals • Laboratories that use confirmed human carcinogens, reproductive toxins, water or air reactive chemicals or highly toxic material • Clinical areas that treat patients with suspect or confirmed cases of infectious diseases that causes serious or lethal human disease. • Work with radioactive material • Driving a motor vehicle or being a helper on a motor vehicle

24. Concerns • Individuals under the age of sixteen (16) • Lack of sponsor or inadequate supervision • No signed parental or guardian consent form • No work permit for a paid participant • Not receiving required safety training prior to working in lab • Children of UMB faculty, staff and students under the age of eighteen (18) in laboratories, animal care or clinical areas on an attended or unattended child care basis