Collective Management Sheila Balboni Executive Director Community Partners, Inc.

1. Collective Management Sheila Balboni Executive Director Community Partners, Inc. Presentation to Region I Child Care Conference Wednesday, September 29th For information, contact: sbalboni@thecommunitygroupinc

2. The Community Group, Inc. The Community Group, Inc. is made up of Community Day Care, Inc.-1969 Child Care Circuit-1982 Community Day Charter Public School-1995 Community Partners Incorporated-2003

3. The Community Group, Inc. Business Office Child Care Circuit Parent, Provider Resource Program Community Day Charter Public School Community Day Care, Inc. Child Care Programs Child Care Circuit Resource & Referral Community Partners, Inc. Consultation & Best Practices

4. Business Office Functions Financial Management Accounts Receivable/Accounts Payable Billing Fee Collection Petty Cash Budgeting Monthly Financial Statements Payroll Reports Grant Monies Management Audits

5. Business Office Functions Information Technology Network Administration Technical Support Hardware and Software Purchasing and Installation Web Site Management Systems Design Human Resources Staff Recruiting Orientation Personnel Practices

6. Business Office Functions Development/Fundraising Grant Writing: Government, Private Foundations, Corporations and Individuals Professional Development Career Counseling Credentialing Advocacy for Non- English speakers Data Analysis Analyst Provides a Variety of Reports to Managers; Customer Satisfaction Levels, Spending Trends, Public School Standardized Test Analysis etc.

7. Business Office Functions Marketing Promotional Materials Advertising Branding Outreach Benefit Administration Child Care Health Disability Pension Life Insurance

8. Benefit to Agency-Administrative Savings Campus Learning Center- A Program of The Community Group, Inc. Enrollment: 50 Pre-schoolers During the Day and 25 in the Evening Based at the Local Community College Employer Supported through Rent Subsidy Fully Enrolled and Financially Solvent Accredited by the NAEYC Center Accommodates Student Schedules; Open 7:00 am-9:00 pm

9. Benefit to Agency-Administrative Savings Combined Administrative Overhead for Day and Evening Program at Campus Learning Center with Collective Management Model: $55,729 Comparative Services Costed out on Part-Time Basis Bookkeeping/Accounting $20,800 Fundraising $10,000 Fee Collection/Intake $12,480 Clerical $ 8,000 Audit $ 5,000 Insurance if Stand Alone $ 8,000 (Differential) IT (Required by State Funding) $ 2,500 Human Resources/Benefit Admin. $ 5,000 Total $71,780 Cost Savings $16,051

10. Benefit to Agency-Administrative Savings Operations Manual Covers All Policies and Procedures for Programs and Business Office Time Saving Licensing Prototype Sampling of Topics By-Laws Human Resources: Hiring, Evaluation, Personnel Policies and Staff Policies Agency Policies and Procedures State Licensing Templates/Policies

11. Benefit to Agency-Administrative Savings Bulk Purchasing Fuel Children’s Supplies Office Supplies/Cleaning Supplies Transportation Food Public Reporting Requirements Cost Control Easier Cost Projection Accountability

12. Benefits to Agency-Financial Cash Stability Accumulation of Working Capital Renewal and Asset Maintenance Account Avoidance of Debt Tight Business Office Fee Collection System Marketing Counseling and Support Services to Ensure Enrollment Team Approach amongst Child Care Sites to Place Children

13. Benefits to Agency-Staff Professional Support Peer Support Cross Program Training Leadership Skill Building Access to Consultants with Shared Cost Fundraising and Professional Development Flexibility in Funding Streams Raising Building Funds for Mixed use Buildings Large Impact Numbers to Please Funders

14. Benefits to Agency-Quality Services Improved Models Laboratory Concept- Best Practice Dissemination through Training Division Education as a Focus for Line Managers Shared Services- Substitutes, Psychological, Social Workers, Educational Consultants NAEYC, NSACCA and MCAS

15. Management Entrepreneurial Spirit Learn from Successful Businesses, Educational Organizations etc. Keep an Eye on the Changing Environment Fee for Service is Good; Not Only Publicly Funded but Private Customers not Clients Many Locations Allows for Customer Choice and Diversity

16. Management Responsive and Communicative Decisions are Not Top Down Shared Principles which Inform Agency Culture Set Clear Standards and Goals; Management by Objective High Expectations with Support and Encouragement Accountability for Each Division, Must Break Even Planning and Thoughtful Considerations in Times of Change Work Hard

17. Community Partners Incorporated Enhancing Educational Quality Through Innovative Training Models and Resources Sheila Balboni Executive Director sbalboni@communitypartnersinc.org 190 Hampshire Street Lawrence, MA 01840 (978) 682-6628 www.communitypartnersinc.org