1 / 85

Academic Affairs Workshop

The University Graduate School. Academic Affairs Workshop. November 8 & 9, 2012. http:// graduate.indihhhhana.edu/pdf/ac http :// Jody Smith, Assistant Director of Academic Affairs josmith@iu.edu , 855-4010. University Graduate School Academic Affairs Workshop. November 8 & 9, 2012.

fionnula
Download Presentation

Academic Affairs Workshop

An Image/Link below is provided (as is) to download presentation Download Policy: Content on the Website is provided to you AS IS for your information and personal use and may not be sold / licensed / shared on other websites without getting consent from its author. Content is provided to you AS IS for your information and personal use only. Download presentation by click this link. While downloading, if for some reason you are not able to download a presentation, the publisher may have deleted the file from their server. During download, if you can't get a presentation, the file might be deleted by the publisher.

E N D

Presentation Transcript

  1. The University Graduate School Academic Affairs Workshop November 8 & 9, 2012 http://graduate.indihhhhana.edu/pdf/achttp:// Jody Smith, Assistant Director of Academic Affairs josmith@iu.edu, 855-4010

  2. University Graduate School Academic Affairs Workshop November 8 & 9, 2012 Presenters • James Wimbush, Dean, The University Graduate School, & Vice Provost for Graduate Education grdschl@iu.edu, 855-8853 • David Daleke, Associate Dean daleked@iu.edu, 855-6902 • Matt Boots, Master’s Recorder mboots1@iu.edu, 855-9345 • Kim Bunch, Director Of Finance & Administration kbunch@iu.edu, 855-1119 • Jessica Durnal, Admissions Recruitment Coordinator jdurnal@iu.edu, 856-4503 • Yvonne Dwigans, Graduate Fellowships & Awards Coordinator ylivings@iu.edu, 855-8852 • Dana Harden, Doctoral Recorder druddick@iu.edu, 855-1117 • Jennifer Rigsby, Systems & Database Specialist jyrigsby@iu.edu, 855-8854 • Jody Smith, Assistant Director of Academic Affairs josmith@iu.edu, 855-4010 • Yolanda Trevino, Assistant Dean ytrevino@iu.edu, 855-8853

  3. University Graduate School Academic Affairs Workshop November 8 & 9, 2012 Agenda • Welcome(David Daleke, Associate Dean) • Update on the University Graduate School(James Wimbush, Dean) • Recruitment, Financial Support, and Admissions • Recruitment Efforts (Yolanda Trevino) • Financial Support (Yvonne Dwigans) • GradGrants Center (Kim Bunch, Yvonne Dwigans) • General Admissions Procedures (Matt Boots) • Continuing Nondegree Program (Jessica Durnal) • CIC Traveling Scholar Program (Jody Smith) • Master’s Degree Requirements(Matt Boots) • Nomination of Research Committee(Matt Boots) • Doctoral Degree Requirements(Dana Harden) • eDocLites(Jennifer Rigsby) • Bulletin, Curriculum, Degrees, and Graduate Faculty Status (David Daleke, Jody Smith)

  4. Update on The University Graduate School Academic Affairs Workshop 2012 James C. Wimbush Dean, The University Graduate School Vice Provost for Graduate Education

  5. Administrative Overview • Comprised of graduate faculty from all IU campuses; • Advised by the Graduate Faculty Council which consists of elected representatives from each IU campus; • Administers 281 graduate degrees and 37 graduate certificates on all IU campuses; and, • Confers the Ph.D. and master’s graduate degrees, not professional degrees. 5

  6. Organization Chart 6

  7. Mission • Promote excellence in all Indiana University graduate programs to assure that all degrees conferred by The University Graduate School represent the highest standards of quality and academic integrity; • Support and serve academic units and campuses in the shared responsibility for graduate education and graduate students, including serving as a home for inter-school/college graduate programs; • Assist academic units in recruiting, retaining, and graduating a diverse population of talented graduate students by building institutional support through programs and grants; •  Enhance the overall quality of graduate and professional student life; •  Provide graduate students and postdoctoral scholars with additional opportunities for career and professional development, including international experiences; • Build financial resources to support existing and future initiatives, and provide available funding to academic units for initiatives consistent with the priorities of The University Graduate School; and, • Advocate the efficacy of graduate education to the state, national, and international communities. 7

  8. Key Activities • Facilitate approval of new graduate degrees, minors, and certificates; • Augment recruitment and retention, particularly in areas of special need such as diversity-building and STEM via fellowships and programming; • Assist academic units with program review; • Recording of graduate degrees and quality control of degree requirements; • Establish pipeline programs for transition from undergrad to graduate (e.g., McNair Program [funded by DOE], Tsinghua Summer Undergraduate Research Program, and IU Undergraduate Research Conference) and graduate to postdoc and the professoriate (e.g., Alliance for Graduate Education in the Professoriate [funded by NSF], IU Future Faculty Teaching Fellowship Program, and Preparing Future Professionals Program); • Advocate for the quality of graduate and professional student life by working with the Graduate and Professional Student Organization (IUB) and Graduate and Professional Student Government (IUPUI) on issues of graduate and professional student concern; • Operation of the GradGrants Center to assist graduate students with identifying and writing grant proposals; • Operation of the Office of Postdoctoral Affairs to provide programming for IUB postdocs; and, • National advocacy for graduate education through key leadership positions on the Board of Directors of the Council of Graduate Schools (Chair-Elect), GRE (Past-Chair), National Postdoc Association, and Executive Committees of the Midwest Association of Graduate Schools (Secretary/Treasurer) and AAU Association of Graduate Schools. 8

  9. Enrollment 9

  10. Total Enrollment, Fall 2012 10

  11. Domestic and International Enrollment, Fall 2012 11

  12. Enrollment by Field, Gender, Fall 2012 12

  13. Domestic Student Enrollment, Ethnicity, Fall 2012 13

  14. Key Quality Indicators 14

  15. Time-to-Degree and Completion for the Ph.D. 15

  16. IUB Ph.D. Placement from Exit Survey, July 2008-June 2012 16

  17. Challenges and Initiatives 17

  18. Challenges in Graduate Education • Lengthy time-to-degree and poor completion rate for the Ph.D.; • Availability of graduate student funding and increasing student debt burden; • Decreasing federal student support; • International competition for graduate students; • Lack of a diverse pipeline for graduate school, particularly in STEM fields; and,  • Inadequate career preparation and knowledge of different career pathways, particularly for Ph.D. recipients. 18

  19. Initiatives to Address Challenges • Fundraising to support initiatives and graduate student degree completion; • Recruitment initiatives for under-represented students, particularly in STEM fields; • Preparation of undergraduates for graduate school and the professoriate; • International activities to recruit students as well as provide current Ph.D. students with opportunities for international professional and career development experiences; and, • Ph.D. alumni career tracking beyond the first placement, and professional and career development programs for current Ph.D. students. 19

  20. Questions and Comments 20

  21. Broadening Participation Recruitment resources to tap into … Yolanda Treviño, Ph.D. Assistant Dean

  22. University Graduate School Academic Affairs Workshop Recruitment Efforts Summer 2012 • Research Experiences for Undergraduates Programs • Herbert Scholars (IU and IUPUI) Fall 2012 • Recruitment tables at MathFest, California Diversity Forum, IUPUI Grad Expo • CIC FreeApp Program • McNair Scholar National Database – September • Membership with The National GEM Consortium • Getting You into IU Preview Weekend – October • Project 1000 • Emissaries for Graduate Student Diversity • California Diversity Forum

  23. University Graduate School Academic Affairs Workshop Emissaries for Graduate Student Diversity The goal of the Emissaries for Graduate Student Diversity program is to connect trained IUB graduate students to assist in the various stages of the graduate application and admission process. Each cohort of emissaries provide information and referrals on campus resources; in addition to building community and networking with prospective graduate students.

  24. Blog: Graduate Student Life @ IUWisdom from the Indiana University Emissaries for Graduate Student Diversity on the Bloomington campushttp://www.indiana.edu/~gradlife/ August • What I did this past summer September • Rankings: What are they good for? • Attending academic conferences with a recruitment connection in mind October • Finding the right match: Top, Middle, and Safety Net Schools • The personal statement: How many drafts should I write? • Strong letters of recommendation November • Tips for a successful application package • CV or Resume: What’s the difference? December • Relationship between grades, GRE scores and funding • Application for graduate school admission checklist January • What to do while waiting on the admission decision • Finding a mentor, before you’re even there February • Should I visit; or should I not? March • Finding portable funding • Living within the means of the fellowship/funding package April • Creating your support network • Three things I wish I would have done to make “my first year as a PhD student transition” smoother

  25. Emissaries • Blog, respond to email, give campus tours, serve as panelists (in person and Adobe Connect) • Offer resources and workshops to graduate programs • How and where do we find diverse students • What do we say to them? • How do we get them to accept their offer of admission?

  26. Recruitment Awards for 2012-13 • Graduate Scholars Fellowship • Adam W. Herbert Graduate Fellowship • McNair Graduate Scholars Fellowship • Educational Opportunity Fellowship

  27. Highlighted 2012-13 Eligibilities Graduate Scholars Fellowship Nominee must belong to an underrepresented minority group (African American, Hispanic American, Pacific Islander/Native Hawaiian or Native American, with tribal enrollment card or proof of descent); and applying to a PhD or MFA program. Adam W. Herbert Graduate Fellowship Supports graduate study at Indiana University for graduates of Historically Black Colleges and Universities (HBCUs) in STEM programs. PhD Fellowships are four (4)-year stipend awards of $25,000 per year. Masters fellowships are single year awards of $10,000. Graduate McNair Scholars Fellowship Nominee must provide documentation from their undergraduate McNair Scholars program certifying status as a McNair Scholar; and applying to a PhD or MFA program. Educational Opportunity Fellowship Must be first generation college or low income.

  28. Financial Support Award and Fellowship Nomination Submission Procedures… Yvonne Dwigans Graduate Fellowships and Awards Coordinator

  29. The University Graduate School Academic Affairs Workshop SharePoint Site • The University Graduate School has created a SharePoint site for the submission of award and fellowship nominations. • For those of you not familiar with SharePoint, it is a cloud service for IU Faculty, grad students, and staff which allows document storage and sharing via the web using various online tools such as Word, Excel, PowerPoint, and OneNote. It is managed by the University, so your data is protected and compliant with University policy.

  30. How to Submit a Nomination • Open the SharePoint site: https://www.sharepoint.iu.edu/sites/UGSAwardsAndFellowships/default.aspx • We suggest adding this site to your favorites

  31. How to Submit a Nomination 2. Click the Award and Fellowship Nominations link under Libraries

  32. How to Submit a Nomination 3. Click on your Department’s folder (you might only see yours)

  33. How to Submit a Nomination 4. Click on the Add document link

  34. How to Submit a Nomination • 5. The upload document window pops up • Leave the “Overwrite …” checkbox checked • Click “OK” to save, this will bring up another window

  35. How to Submit a Nomination • 6. This window has a few questions you need to answer • Select the Award/Fellowship for which you are submitting the nomination • If you are submitting more than one nomination • Attach one nomination per file • Select the rank of the one you are attaching, one being the highest • Enter the student’s university ID • Leave the Title field blank

  36. How to Submit a Nomination • 7. Click save • The window will go away and you will see your file has loaded to the site • If you have more nominations to submit, click the “Add document” link

  37. Awards and Fellowships SharePoint Site • To be added or removed from the UGS Awards and Fellowships SharePoint site, requests must be sent by email to Ms. Yvonne Dwigans, ylivings@iu.edu. • Requests must include your username and department.

  38. Fellowship Details Refer to the University Graduate School website,http://www.indiana.edu/~grdschl/internal-awards.php, to access the: • Guidelines for the nomination material which is required for each fellowship. • What materials need to be included • The order in which material needs to be submitted per nomination pdf • And any other important information • Application pdfswhich the student needs to submit

  39. Nomination Deadline for 2013-14 Award Competition Wednesday, February 6, 2013

  40. Admissions Matt Boots Kim Bunch Jessica Durnal Jody Smith

  41. University Graduate School Academic Affairs Workshop – Matt Boots November 8 & 9, 2012 Admissions Frequently Asked Questions and Information for: • The College • International Students • GRE Scores and Fees • Training

  42. University Graduate School Academic Affairs Workshop – Matt Boots November 8 & 9, 2012 To Whom Should I Send Applications and Updates? • This Spring we will be moving towards a paperless admissions process. • Attach Admission Letter to the eDoc. • Make sure to submit an original final undergraduate transcript. • Programs outside of The College should send materials directly to me.

  43. University Graduate School Academic Affairs Workshop – Matt Boots November 8 & 9, 2012 What About International Students? • No paperwork now sent for international students • Make sure all students are BACH EQUIV in iStart before you approve; or they will be returned. • International Admissions will handle all updates in SIS, so make sure to copy them on any updates or not comings.

  44. University Graduate School Academic Affairs Workshop – Matt Boots November 8 & 9, 2012 What About GRE Scores and Fees? • Check SIS for GRE scores as they are loaded there first. • Domestic application fee is $55. • Contact Kim Bunch for McNair and CIC fee waivers.

  45. University Graduate School Academic Affairs Workshop – Matt Boots November 8 & 9, 2012 Training? • I am happy to do one-on-one training for anything on which we might work together, just contact me: Matthew Boots, 855-9345, mboots1@iu.edu • For Apply Yourself or IUIE one-on-one training and user groups contact: Nan Harvey, 856-5226, nlharvey@iu.edu • Kim Bunch, 855-1119, kbunch@iu.edu

  46. University Graduate School Academic Affairs Workshop - Jessica Durnal November 8 & 9, 2012 Continuing Nondegree ProgramAnswers to Common Questions • On Bloomington Campus only • Bloomington UGS approves international citizens holding E2, F2, H1, H4, J2, L2, G2, F1-OPT, or J1-Scholar visas (not J1-Student). • CND Program allows enrollment in graduate courses, undergraduate courses, or combination. • Financial aid isnot available. • Departments can request someexceptions. • http://graduate.indiana.edu/continuing-non-degree-program.php

  47. University Graduate School Academic Affairs Workshop - Jody Smith November 8 & 9, 2012 CIC Traveling Scholar Program Enables doctoral-level students at any CIC university to take advantage of educational opportunities at any other CIC university without change in registration or increase in tuition. University of Chicago University of Illinois Indiana University University of Iowa University of Michigan Michigan State University University of Minnesota University of Nebraska Northwestern University Ohio State University Pennsylvania State University Purdue University University of Wisconsin • Student completes online application at • https://www.cic.net/Home/Projects/SharedCourses/TScholar; Introduction.aspx

  48. Master’s Degree Requirements Matthew Boots

  49. University Graduate School Academic Affairs Workshop – Matt Boots November 8 & 9, 2012 Frequently Asked Questions and Information • Thesis: Traditional and Electronic • Applications • Deadlines • Revalidation • Backdated Degrees

  50. University Graduate School Academic Affairs Workshop – Matt Boots November 8 & 9, 2012 Traditional and Electronic • Traditional: • 2 Copies required by UGS • 100% cotton paper • Deadline: 27th • Electronic: ProQuest • Deadlines: 15th and 27th • Acceptance Page • Signed Copy • Unsigned for PDF • Same Guidelines for Both

More Related