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Procuring services from another NREN. Mark Tysom Janet/Jisc UK TF-MSP Meeting Amsterdam, 18 March 2015. Warning!. I ’ m a Product Manager not a Procurement specialist… Please see previous TF-MSP presentations for information about the Vscene service:
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Procuring services from another NREN Mark Tysom Janet/Jisc UK TF-MSP Meeting Amsterdam, 18 March 2015
Warning! • I’m a Product Manager not a Procurement specialist… • Please see previous TF-MSP presentations for information about the Vscene service: • https://www.terena.org/activities/tf-msp/meetings/20141127/ • https://www.terena.org/activities/tf-msp/meetings/20140916/ • There will be some repetition but hopefully not much • This is not a sales pitch :-)
Introduction • NRENs and Dante have been advocating “shared services” for years. • Some great examples already in use: eg the GEANT network • But, there are very few examples of inter-NREN business • Why is this? • Not invented here? • Lack of trust/ability to meet SLA? • Geographic restrictions: language and time zones? • Procurement concerns? • Probably all of the above
Rationale • Aware that some NRENs had stopped or were planning to stop providing a VC service to their customers • Gap in market for a bespoke VC solution for edu/research • 20 years experience of operating a VC service for UK education and research customers • Maybe we can share this by offering the service to NRENs? • Conducted a full EU procurement with ability to re-sell to international education and research community • Developed service with input from other NRENs
How do NRENs subscribe to Vscene? • Discuss and agree annual price with Janet • from €35,000 per year for managed VC service • There are three ways in which an NREN can subscribe • Buy directly from Janet if the tariff does not exceed the EU Procurement threshold. • Launch a mini competition procurement. • Make a direct award to Janet on the basis that Vscene represents a unique offering not obtainable elsewhere.
1. Buy direct from Janet • If the tariff is less than €207,000 over four years, NRENs can buy direct from Janet without needing to conduct a procurement • This equates to €52,000 per annum • Approximately one third of NRENs fall into this tariff category
2. Mini competition • Clear set of specific requirements to limit responses and increase likelihood of getting the desired outcome; for example: • - Designed to facilitate the delivery of education • - ability to pre-book lecture rooms so tutors turn up and teach • - Designed to support a diverse community of users • - Supports multi-vendor MCUs • - Supports multi-vendor VC hardware • - Federated and traditional login supported (eduGAIN accessible) • - Wide variety of educational content providers connected • - Single user directory facilitates collaboration among NRENs • - Development roadmap tailored to the needs of education and research • Janet will respond to tenders
3. Direct award • Make a direct award to Janet on the basis that Vscene represents a unique service offering • An OJEU process (Official Journal of the EU) • Issue a Voluntary Ex Ante Transparency notice (VEAT) • Advertises the intention to award a contract directly without call for competition • Can only award contract after 10 working days have passed without challenge • Contract signed by both parties and dispatched to OJEU within 48 days • Janet have made several direct awards in the past 12 months
Questions and feedback • Do NRENs feel comfortable with an approach like this? • What are the perceived risks? • How many NRENs have a dedicated Procurement Team? • How many NRENs have services they’d be prepared to share for a fee? • What have been the barriers of doing this to date? • What other approaches might work?
ThanksQuestions? Mark Tysom Product Manager mark.tysom@ja.net 0044 1235 822 223 18/03/15
v-scene NREN Tariff • Uses the same calculation as the GEANT Cost Sharing Model • Charges increase progressively as GDP increases • Used to generate a starting price • Additional services can be bolted on: • MCU integration • User migration • Interface language translation • Branding • Prices start from €35,000 p.a. for managed service