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This presentation provides an overview of the Limpopo Department of Sport, Arts, and Culture's spending on the conditional grant, including allocation breakdown, expenditure trends, capacity constraints, and infrastructure plans.
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LIMPOPODEPARTMENT OF SPORT,ARTS AND CULTURE PRESENTATION OF THE THIRD AND FOURTH QUARTER CONDITIONAL GRANT SPENDING TO THE SELECT COMMITTEE ON APPROPRIATIONS DATE: 08 MAY 2013
OUTLINEOF THE PRESENTATION • Background • Transfers for 2012/13 financial year • Expenditure trends • Community library services grant allocation • Breakdown of the allocation per economic classification • Infrastructure expenditure • Compensation of employees • Goods and services • Capacity constraints which impacted on these outcomes • Department’s monitoring capacity • Commitments to date : roll over requests • Interventions • Infrastructure plans for 2013/14
BACKGROUND • The Limpopo Department of Sport ,Arts and Culture (LDSAC) is reporting on the libraries planned for the 2010/11 , 2011/12 • No projects were planned for 2012/13 financial year due to the backlog experienced in the previous financial years • All library infrastructure projects are implemented by the Limpopo Department of Public Works (LDPW) • No service delivery agreement entered into with LDPW in 2010/11 and 2011/ 12 financial years • Misalignment of LDSAC and LDPW Annual Performance Plans . The LDSAC projects were treated as ad hoc projects as they did not appear in the LDPW plans • Libraries were not standardised which resulted in most of the libraries not costed accordingly , hence variation orders • No projects implemented are under litigation
BACKGROUND • In December 2011, a high level interdepartmental team comprising LDSAC, LDPW, Provincial Treasury and DAC was established to develop a turnaround strategy to improve the grant spending • In January 2012 , a detailed plan was developed and submitted to the first LDPW Administrator for implementation , however his office didn’t implement and no reasons were provided • The plan was resubmitted to the second Administrator, in March 2012 • In January 2013 , the Director-General convened an infrastructure meeting wherein the LDPW Administrator, Mr Dondashe informed the meeting that the Department could not implement the projects due to capacity challenges faced in SCM . He further informed the meeting that service providers will be appointed before 31 March 2013 and the budget will be committed
LIBRARY CONDITIONAL GRANT TRANSFERS FOR 2012/13 FINANCIAL YEAR
COMMUNITY LIBRARY SERVICES GRANT ALLOCATION • The total Library conditional grant budget for the 2012/13 financial year was R68,822,000 • Received a roll over of R13,871,000 during the adjustment budget , November 2012 • The total allocation is therefore R82,693,000 • Of the total budget , R45,061,000 was allocated for Library Infrastructure • The Infrastructure Budget takes 54% of the total allocation of the grant.
INFRASTRUCTURE EXPENDITURE • The budget allocated for the library infrastructure was R45,061,000 • The expenditure as at 31 March 2013 is R33,511,915, i.e. 74% • The remaining unspent budget of R11,373 ,886 is for the additional scope of work and the repairs and maintenance of the eleven libraries . An amount of R10,896,000 has been committed and requested as roll over .
COMPENSATION OF EMPLOYEES • The budget allocated for the compensation of employees was R11,774,000 • The amount spent as at 31March 2013 was R8,535,458 which is 72% • The recruitment could not be done as the new libraries were not completed and functional. • An amount of R3,238 ,541 was not spent • The vacant positions have since been advertised
GOODS AND SERVICES • The budget allocated for goods and services was R23,595,000 • The amount spent as at 31 March 2013 was R7,621,480 i.e.32%
CAPACITY CONSTRAINTS WHICH IMPACTED ON THESE OUTCOMES • The Senior Manager for Library services , the Provincial Librarian and the infrastructure Manager did not possess the requisite skills and competencies to manage libraries • The Department is highly reliant on the capacity of the LDPW to implement and monitor infrastructure projects • The LDSAC SCM unit did not have capacity to procure other services required for libraries • The infrastructure projects were not aligned to the IDPs of relevant municipalities as well as the relevant APPs and Strategic plans of LDPW and LDSAC • Inability to mediate land disputes between the Municipalities and the traditional leadership • The change in section 100 (1) (b) Administrators at LDPW
DEPARTMENT’s MONITORING CAPACITY • The LDSAC relied on the National Department personnel to provide oversight on the infrastructure projects • An inter-Departmental Team comprising Provincial Treasury, LPDW, DAC was established which met weekly • Monthly inter-departmental forum on infrastructure projects convened by LDPW • Quarterly progress meetings convened by DAC • Weekly visits to libraries by LDSAC staff
INTERVENTIONS • Appointed a competent Senior Manager to head SCM unit • Advertised the positions of Infrastructure Manager, acquisition librarians and ICT specialists • Transferred the qualified Senior Manager from Museum and Heritage unit to head library services and the Librarian from HRM to Library services • Appointed the General Manager to provide strategic leadership
INTERVENTIONS cont. • Enter into long term (2-3 year ) contracts with service providers • Directly contract service providers for maintenance of all libraries • MEC escalated the challenges on the to Minister of Public Works • Request made to LDPW Administrator to appoint the IDT to assist in the building of the new libraries
