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WP&CS Responsibilities of Committee Members

WP&CS Responsibilities of Committee Members. The Society. Membership - Full, Associate, Life & Honorary The Stud Book – authenticated record of breeding. Business of Society Controlled by Rules of Incorporation Associations Incorporation Act 1981 Constitution & Rules of Society 2014.

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WP&CS Responsibilities of Committee Members

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  1. WP&CS Responsibilities of Committee Members WP&CS Inc

  2. The Society • Membership - Full, Associate, Life & Honorary • The Stud Book – authenticated record of breeding. • Business of Society Controlled by Rules of Incorporation Associations Incorporation Act 1981 Constitution & Rules of Society 2014 WP&CS Inc

  3. Structure of the Society • The Society Membership – 2900 members Welsh Ponies & Cobs Rules of Incorporation Rules of WP&CS of Australia Inc • Committee of Management Editing Committee Finance Committee Events Committee Sub Committees ( working groups) Coordinators – Advertising, Stud Book etc • Regional Promotional Groups & Sub Committees WP&CS Inc

  4. Structure of the WP&CSA Inc. WP&CS 2,900 members . COMMITTEE OF MANAGEMENT Finance Editing Events Sub Committees Workingparties Staff RPGs Members Sub Committees WP&CS Inc

  5. Rules of the WP&CSA Inc. • Rules of Incorporation • The Society Rules (Constitution) • Studbook Regulations • Green Guide (Reference Manual for Sub-committees) • COM & RPG’s / Sub-committees / Working Parties and guided and regulated by the Rules and Regulations. WP&CS Inc

  6. Difference between COM & RPGs • COM is an elected National body • RPGs / Sub-committees promote the breed in specific geographic areas • COM is accountable to the members and government bodies such as Consumer Affairs Victoria and ASIC • RPGs / Sub-committees accountable to COM and the members • RPGs / Sub-committees present all minutes & financial statements to COM • COM can delegate to RPGs • Green Guide (Reference Manual for Sub-committees) WP&CS Inc

  7. Difference between Working Groups & RPGs / Sub-committees • A working group is appointed by the COM; an RPG / Sub-committee is elected by the members and approved by COM. • Working Groups (misnomer sub-committees) are appointed to undertake a specific task. • The Working Group consists of at least one member of COM who is the coordinator (chairperson) on behalf of COM. • Working Groups report directly to COM. • Working groups must work within financial constraints and terms of reference set by COM. • Working groups present all minutes & financial statements to COM. • Working groups can be disbanded once the delegated task is completed. WP&CS Inc

  8. Committee of Management • The Role of the Chairperson • The Executive members • Responsibilities of committee members: - To familiarise themselves with Rules -To know & understand meeting procedures -To work together as a team - Communication with Chairperson Delegated tasks – sub committees/individual • -Meet timelines WP&CS Inc

  9. Sub Committees & Working Parties • Finance Committee – considers matters of Society finances and makes recommendations to COM for approval • Editing Committee - registrations, prefixes & brands and makes recommendations to COM for approval • Events Committee – considers events / judges submissions and makes recommendations to COM for approval • Working parties - - Welsh National Show - Action - Journal - Youth Encouragement Program - Others as agreed by COM WP&CS Inc

  10. COM Positions • Action Editor • Journal Editor • Stud Book Coordinator • Member Liaison Officer • Publicity Officer - Local - International • Advertising Officer • Promotions Officer • Conference Coordinator • Sponsorship WP&CS Inc

  11. Meeting Procedures • Chairing the meeting • Quorum • Speaking through the Chair • Moving a motion • Minutes • Respect and consideration at meetings • Confidentiality WP&CS Inc

  12. Decision making • Within the Rules • Best interests of all members • No personal agendas • Must be consistent • Take into account previous decisions of COM • Communication with members & RPGs • Transparent WP&CS Inc

  13. Decision making To make decisions rationally: • Know the objectives • Know all possible alternative solutions to the decision • Know the relative pros & cons of each alternative • Choose the decision that maximises attainment of the objective • Consider the future implications of any decisions Emotional Blocks: • Fear of making a mistake • Fear and distrust of others • Grabbing the first idea that comes along without considering in full WP&CS Inc

  14. Summary COM role: • To manage business affairs of Society • Best interests of members & the Breed • National body • Team effort • Encouragement of individual input • Appreciation of volunteers WP&CS Inc

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