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MTAC Meeting February 23, 2005

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MTAC Meeting February 23, 2005

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    1. MTAC Meeting February 23, 2005 Integrated Mail Management

    2. 2 Integrated Mail Management is about linking data from PostalOne!, Surface Visibility and FAST, and using this information in ‘real-time’ to create decision support tools that help our employees make better decisions that improve our operations.Integrated Mail Management is about linking data from PostalOne!, Surface Visibility and FAST, and using this information in ‘real-time’ to create decision support tools that help our employees make better decisions that improve our operations.

    3. 3 You are going to hear a lot of discussion today regarding new systems that have been developed, along with the implementation of new barcodes and scanner technology. As a result, we will have better visibility within our surface network and more efficient dock operations, which will help us reduce mailer wait times and support new induction verifications.You are going to hear a lot of discussion today regarding new systems that have been developed, along with the implementation of new barcodes and scanner technology. As a result, we will have better visibility within our surface network and more efficient dock operations, which will help us reduce mailer wait times and support new induction verifications.

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    5. 5 Containers New Placarding system for internal USPS placards New USPS bar code will be added to mailer placards Permanent MTE ‘License Plate’ bar codes are affixed for Asset Tracking A new Enhanced Distribution Label is being deployed that will include a 24-digit barcode with a unique serial number. For containers, we are installing permanent ‘license plate’ bar codes on all Mail Transport Equipment. We are also currently deploying a new standardized placarding system that includes a barcode w/the destination and route info. encoded in it. For mailer placards, we are requesting that a standardized bar code be added to support induction scanning on our docks. Trailers will also have permanent ‘license plate’ barcodes installed. A new Enhanced Distribution Label is being deployed that will include a 24-digit barcode with a unique serial number. For containers, we are installing permanent ‘license plate’ bar codes on all Mail Transport Equipment. We are also currently deploying a new standardized placarding system that includes a barcode w/the destination and route info. encoded in it. For mailer placards, we are requesting that a standardized bar code be added to support induction scanning on our docks. Trailers will also have permanent ‘license plate’ barcodes installed.

    6. 6 From a mailer’s perspective- There is a mailer version of the Enhanced Distribution Label which will include a 6-digit mailer ID Mailer placards will need to include a new ‘USPS barcode’ that also includes the same 6-digit mailer ID Mailer appt’s coming from FAST will be displayed on the S.V. dock management tool The new e8125 will enable us to link mailer handling units (EDLs) to pallets (placard barcode) to appt’s Together these components will enable USPS to provide visibility back to the mailers. From a mailer’s perspective- There is a mailer version of the Enhanced Distribution Label which will include a 6-digit mailer ID Mailer placards will need to include a new ‘USPS barcode’ that also includes the same 6-digit mailer ID Mailer appt’s coming from FAST will be displayed on the S.V. dock management tool The new e8125 will enable us to link mailer handling units (EDLs) to pallets (placard barcode) to appt’s Together these components will enable USPS to provide visibility back to the mailers.

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    9. 9 Similar to airlines and hotels where ‘high performing’ customers are rewarded, we have designed a mailer rating component of FAST. Rating factors are scored for each app’t. Ratings are by mailer by facility. Ratings are calculated weekly and reflect a rolling 28 day average. Ratings are used to place mailers into tiers. High performing mailers will be given access to maximum app’t availability. Note: Ratings apply to the business entity scheduling the app’t. Similar to airlines and hotels where ‘high performing’ customers are rewarded, we have designed a mailer rating component of FAST. Rating factors are scored for each app’t. Ratings are by mailer by facility. Ratings are calculated weekly and reflect a rolling 28 day average. Ratings are used to place mailers into tiers. High performing mailers will be given access to maximum app’t availability. Note: Ratings apply to the business entity scheduling the app’t.

    10. 10 The Surface Visibility dock management tool gives dock employees access to real-time data that will improve efficiencies on the dock and utilization of our surface transportation. Automated 5398A – 70% of manual data collection on dock today has been automated through barcode scanning or ‘pick and click’ activities on the DMT. Ex: scan arrivals, departures, trailer seal, assign route/trip to trailer. The Surface Visibility dock management tool gives dock employees access to real-time data that will improve efficiencies on the dock and utilization of our surface transportation. Automated 5398A – 70% of manual data collection on dock today has been automated through barcode scanning or ‘pick and click’ activities on the DMT. Ex: scan arrivals, departures, trailer seal, assign route/trip to trailer.

    11. 11 Through the Dock Management Tool, we are able to tap into data created in FAST, PostalOne! and scan data from Surface Visibility to perform real-time checksThrough the Dock Management Tool, we are able to tap into data created in FAST, PostalOne! and scan data from Surface Visibility to perform real-time checks

    12. 12 Note: for S.V. sites, the dock management tool software will enable the dock employee to acknowledge driver arrivals when conditions prevent on-time unload, by clicking on the FAST app’t on the screen and confirming the app’t arrival time. The employee will still scan the barcode on the placard to record the time of unload. However, the FAST system will use the driver arrival time for the purpose of rating the app’t.Note: for S.V. sites, the dock management tool software will enable the dock employee to acknowledge driver arrivals when conditions prevent on-time unload, by clicking on the FAST app’t on the screen and confirming the app’t arrival time. The employee will still scan the barcode on the placard to record the time of unload. However, the FAST system will use the driver arrival time for the purpose of rating the app’t.

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    14. 14 FAST Technical Guide will tell mailers how to approach software development needed to integrate with FAST. Note: Make announcement regarding Integrated Mail Management panel discussion at the NPF on Monday, March 21 @ 9:15 am to include S.V., FAST, PostalOne! and barcoding strategy.FAST Technical Guide will tell mailers how to approach software development needed to integrate with FAST. Note: Make announcement regarding Integrated Mail Management panel discussion at the NPF on Monday, March 21 @ 9:15 am to include S.V., FAST, PostalOne! and barcoding strategy.

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