Presentation Transcript

1. Using EMAP as a Standards-Based Approach to Program Development

   Ty Davisson Emergency Management Director Washington University School of Medicine in St. Louis
2. What is EMAP? Emergency Management Accreditation Program A voluntary assessment and accreditation process based on an industry recognized standard A process of self-assessment, documentation, and independent peer review Designed to evaluate, enhance and recognize quality programs EMAP standard looks at the entire program, not just the EM department/agency Assessment Standards
3. Emergency Management Standard2013 REVISION ANSI certified Developed and maintained by EM professionals Does not describe HOW Identifies components for a quality and comprehensive program Viewed as the framework for a comprehensive EM Program
4. Emergency Management Standard Elements Program Management Administration and Finance Laws and Authorities Hazard Identification, Risk Assessment and Consequence Analysis Hazard Mitigation Prevention Operational Planning Incident Management Resource Management and Logistics Mutual Aid Communications and Warning Operations and Procedures Facilities Training Exercises, Evaluations and Corrective Action Crisis Communications, Public Education and Information
5. Compliance with the Standard What does “compliance” mean? For purposes of EMAP accreditation, a Program must be in accordance with all standards and subparts of standards Who determines “compliance” The Applicant Program An EMAP Assessment Team The EMAP Program Review Committee The EMAP Commission – final decision rests here
6. The Accreditation Process
7. Purpose and Scope of EMAP’s Higher Education Program Implement the Emergency Management Standard on the Higher Education level Aid in the alignment of local, state and IHE preparedness efforts against any hazard or disaster
8. Assessment Trends – Historical Perspective Good discussions among team members on higher education community applicability. All standards apply in the context of IHE. Some standards could be clarified in an Assessment Guide for IHE that would help answer applicability. Beneficial to go through the process and hear from our peers about potential gaps we had as a program. “Nothing in the standard stands out as we shouldn’t be doing it as a program.”
9. Resources Assessment Guide Webinars Network Training Program Mandatory for applicant programs seeking accreditation Opportunities: EMI or Host Training
10. Fee Structure Subscription fee $450 (for the program) Application fee On-site assessment fee ($5,500 plus team travel) Actual cost for assessment team to come on site (travel, lodging, per diem)
11. How EMAP Benefits IHE Provides opportunity for all IHEs to assess themselves against industry recognized standards that are utilized on a national and international scale. Demonstrates discipline and accountability in regularly reviewing, maintaining, and documenting compliance with standards and best practices to Board of Trustees and potential students and parents. Increases cooperation and communication within community for planning, training, exercises, etc.
12. How EMAP Benefits IHE Reduction of vulnerability, sensitivity, and exposure to future crisis and disaster events. Protection of life, including students, faculty, and staff, as well as property, environment, essential services, and critical facilities. Assures insurance/reinsurance companies and public that the institution is taking proactive risk aversion activities seriously.
13. MY Personal Experiences on EMAP I’m not a paid spokesperson for EMAP Prior to my HE Position I was with a local County-level Emergency Management Agency Emergency Manager at Springfield-Greene County Office of Emergency Management in Missouri
14. Springfield-Greene County, Missouri Overview Population of around 250,000 Median Household Income $42,000 Approximately 675 Sq. Miles
15. How we got started… Leadership with a vision We thought we had a GREAT Program Good staff, “real” disaster experience, community support. We found out we had an “ok” Program
16. How we got started… Multi-year strategic plan (EMAP accreditation within 5 years) We wanted to be be the “best” – ALWAYS strive for excellence in what you do! Goal to be one of the first 10 accredited local jurisdictions A personal goal I have set for myself in my current Wash U Position.
17. How we got started… Sent staff to EMAP Accreditation Manager Training (and Assessor Training) Staff returned with a whole new perspective!
18. How we got started… Much more comprehensive than we thought EMAP doesn’t just give accreditation to “good” programs and “good” programs are NOT necessarily EMAP compliant programs.
19. Taking Action The decision was made to “GO FOR IT”! Complete programmatic assessment Timetable and funding County economic crisis 2 years ONE shot
20. Taking Action Set a timeline with goals Divided the work Weekly accountability meetings Some people have casual Fridays…. WE HAD EMAP FRIDAYS
21. Programmatic Benefits We were NOT as “great” as we thought we were…LOTS of areas for improvement Continuity of Operations Planning for all critical departments Better tracking and monitoring of mitigation activities
22. Programmatic Benefits LOTS of policy changes Delegation of Emergency Authority Roles and responsibilities of the Office of Emergency Management - Had many outdated policies from Civil defense days Emergency Procurement
23. Programmatic Benefits Development of a formal training and exercise program Enhanced redundancies for emergency notification and warning systems Formal gap analysis conducted and development of a more comprehensive resource management system.
24. Programmatic Benefits A few UNEXPECTED benefits: Greater depth of understanding by all staff of the emergency management program as a whole = Better Emergency Managers Enhanced understanding by all stakeholder of the Emergency Management PROGRAM concept
25. Programmatic Benefits Greater recognition of the importance of the Office of Emergency Management by all partners and stakeholders Build off of best practices by networking with peers
26. That’s GREAT for local governments but we’re here for Higher Education….
27. Personal Experiences on EMAP in IHE Washington University in St. Louis, School of Medicine and EMAP I was recently hired as the Emergency Management Director of the Med School Campus. How do you develop an Emergency Management Program from Scratch???
28. Personal Experiences on EMAP in IHE USE THE EMAP STANDARD Just completed complete assessment of the Campus against the standard areas of EMAP Creating a multi-year strategic plan to make NUMEROUS enhancements over the next 5 years. May never be accredited…but I WILL have a comprehensive Program
29. Final Thoughts on EMAP PARTICIPATE IN THE PROCESS EMAP is a PEER developed and reviewed standard. YOU CAN AND SHOULD HAVE INPUT. NOT a B.O.G.S.A.T standard. EMAP NEEDS the guidance of our emergency management professionals
30. Final Thoughts on EMAP PARTICIPATE IN THE PROCESS EMAP is a PEER developed and reviewed standard. YOU CAN AND SHOULD HAVE INPUT. NOT a B.O.G.S.A.T standard. EMAP NEEDS the guidance of our emergency management professionals
31. Thank YOU! Emergency Management Accreditation Program 859-244-8066