Advisory Board Meeting 22 March 2013 @ JISC Collections

1. Advisory Board Meeting 22 March 2013 @ JISC Collections

2. Agenda: 11.00 Welcome & notes of last meeting 11.10 Budget Update 11.25 Review of Technology & supplier selection process 11.40 Alternative/Historical Spellings 12.40 User survey Results 13.00 Lunch 13.30 Platform Update and Development Log includes discussion around PDF / Print Book and Pages display 14.15 Google Books project update 14.40 Updates –MARC records and OCR 14.50 AOB

3. Welcome and Introductions • In attendance: • Joanna Ball, Research Liaison Manager, University of Sussex • Alistair Baron, Lancaster University • Stan Booth, University of Winchester • Laurel Brake, Professor Emerita of Literature and Print Culture, Birkbeck, University of London • Justin Champion, Professor of the History of Early Modern Ideas Royal Holloway, University of London • Keith Cole, Mimas • Adrian Edwards, Lead Curator, Printed Historical Sources, The British Library • Gabriel Egan, Professor of Shakespeare Studies, De Montford University(Chair)

4. Welcome and Introductions • In attendance: • Scott Gibbens, Service Representative, JISC Collections • Jonathan Gibson, Academic co-ordinator, HEA English Subject Centre, Royal Holloway, University of London • Elizabeth McHugh, Electronic Resources Manager, University of the Highlands and Islands • Caren Milloy, Head of Projects, JISC Collections • Chris Mounsey, Lecturer in English, University of Winchester • Paul Rayson, Director of UCREL and Lecturer in Computer Science School of Computing and Communications, Lancaster University • Amanda Salter, Librarian, Faculty of Arts, Creative Industries and Education, University of the West of England Erica Swain, Subject Librarian - English, Communication & Philosophy / Religious Studies & Theology, Cardiff University

5. Apologies received • CeriSullivan, Professor, School of English, Bangor University • Tracey Hill, Head of Department of English & Cultural Studies, Bath Spa University • Simon Elliot, Chair in the History of the Book, Deputy Director, Centre for Manuscript and Print Studies, School of Advanced Studies, University of London • Andrew Murphy, Head of the School of English, University of St Andrews • Jerome de Groot, Director of Research Training in the Arts, University of Manchester • Bonnie Latimer, Lecturer in Eighteenth-Century Literature, University of Plymouth • Rachel Marshall, British Library • Michael Popham, Head of Digital Initiatives, Bodleian Digital Library Systems & Services, Bodleian Libraries, University of Oxford • Matthew Steggle, Reader in English, Sheffield Hallam University • Giles Bergel, JPR Lyell Research Fellow in the History of the Book, Merton College, University of Oxford • Kelly Centrelli, PhD Candidate (English Literature), Royal Holloway, University of London (NEW!) • Godfried Croenen, Reader in French Historical Studies, University of Liverpool • John Gilmore, Associate Professor, Department of English and Comparative Literary Studies, University of Warwick • Stephen Gregg, Senior Lecturer in English, University of Bath • Beth Palmer, Lecturer in English Literature, University of Surrey • Elizabeth Scott-Baumann, Lecturer in Early Modern English Literature, Wadham College, University of Oxford • Mark Townsey, Coordinator of Postgraduate Research, Lecturer in Modern British History, University of Liverpool

6. Notes of the last meeting and matters arising • Members are invited to agree the notes of the last meeting as an accurate record • Main matters arising are agenda items today • Actions from the last meeting (not on agenda) Mimaswas asked to go through the accessibility report and assess what could be done short term, long term and any costs associated with the activity

7. Budget Update Figures to be tabled on the day

8. Alternative / Historical Spellings • Paul Rayson to present • At present JHB does not support the full range of alternative and/or historical spellings of words that some other databases do support. • Paul Rayson and his colleague Alistair Baron have undertaken some work at Lancaster University to resolve this problem that we could use in JHB.

9. User Survey • See Appendix A

10. Platform Update • Since our last meeting… • http://www.jischistoricbooks.ac.uk/ • New sort options • Indication if full text is available or not • New actions to allow you to email records, download records to reference management software or save records to list • New MyBibliograpy: you can save results to your own bibliography. Once you have saved items they are saved here until you delete them(requires unique login) • Additional PDF server installed • Numerous bug fixes have been implemented

11. Development Log • The development log has been updated.. • (Annex B) • PDF Print • We now have two PDF servers. One handles smaller requests (under 50 pages) and the other handles larger requests. This is being monitored and balanced. The development log includes an item to convert all the books to PDFs so instant access is available.This is a major issue at present for our users. • Book and Pages display • When JHB was first tested we did not have the “Book display” standard option we had the “Pages display only” • However the Book display only works when the search terms are found in the Author or title • If the search terms are only found in the text of the book the results screen shows the page display instead

12. MARC records and OCR • MARC Records update • MARC records are the metadata that describes the book • They are used by libraries and resource discovery tools as a other route to finding books • They help drive usage • We are working with ESTC and the BL to purchase these records for all the books in the collection • OCR update • Will be updated at the meeting

13. Date of next meeting and AOB