5S Team Storage: Visual and Simple Workplace Organization

1. Visual and simple method for maintaining the workplace in the optimum condition and to eliminate waste (5S, Workplace Organisation). • PREPARATION Opportunity to 5S team storage as team prepare to move. Audit checks commence. Jan ‘17 Sophie Price, Chris Cortopassi and Dean C (coach) Email Comm’s sent out on regular basis and updates provided through team hubs. Quarantine area of glass-topped drawers behind the team identified. 1. Has it been used in last 4-6 months? 2. Is it PEx related and ‘current’ material or not? 3. Does it belong to team members who have left? Not used for over a year Out of date materials Belongs to ex-team member Centre of Excellence (2017) 5S – Team Storage

2. Visual and simple method for maintaining the workplace in the optimum condition and to eliminate waste (5S, Workplace Organisation). • SIFT RT Criteria Updated RT Log Quarantine Area Team engaged using email and visual mgt to sort out items to ‘safe zone’, bin or to take home. Safe Zone Centre of Excellence (2017) 5S – Team Storage

3. Visual and simple method for maintaining the workplace in the optimum condition and to eliminate waste (5S, Workplace Organisation). • SORT Stationary, Materials and Misc Stored around area on floor. Top Drawer - Random Items Top Drawer - PEx Materials Middle Drawer - Stationary Bottom Drawer - Tea Drawer Above – Pictures of the current state after Sift exercise. Left – Proposal for new sorting of materials. Below – Proposals for storage of items. Core Practices Materials – Fixed – Storage Guidelines – Visual Control to manage inventory. Stationary – Not Fixed Spare Storage – No Visual Management PEx Materials – Fixed. No volume controls - Visual image for guidelines Tea Drawer – Not fixed - Visual image for guidelines on cleanliness. Other – Visual image – No guidelines until next review of 5S standard. Centre of Excellence (2017) 5S – Team Storage

4. Visual and simple method for maintaining the workplace in the optimum condition and to eliminate waste (5S, Workplace Organisation). • SWEEP Sophie Chris Chris Sophie Chris Agreed areas for focussed cleaning New storage areas cleaned and returned to standard sorted approach agreed. Some items (dirt) identified as out of place. Provided new storage solution. Emailed team. Updated Audit Feb ‘17 Centre of Excellence (2017) 5S – Team Storage

5. Visual and simple method for maintaining the workplace in the optimum condition and to eliminate waste (5S, Workplace Organisation). • STANDARDISE Standard layout set per drawer Visual Controls put in place to allow team to manage one of our key inventory items . This was in response to a 3C raised at team hub about us running out and not being able to meet our customers needs and expectations. This is unlikely to happen again if 5S is maintained. Pictures of standard on front of drawers to ensure standards can be maintained. 5S responsibilities : Refill triggering – ALL Refill – Chris/Admin Audit – All team Cleanliness – Next 5S review Centre of Excellence (2017) 5S – Team Storage

6. Visual and simple method for maintaining the workplace in the optimum condition and to eliminate waste (5S, Workplace Organisation). • SUSTAIN 5S audit system created and schedule produced. Email sent to team to advise and engage. All team members scheduled to carry out a check each month. Schedule stuck to front of drawers. Team briefed on use of new 5S system. Examples of monthly checks that were carried out and actions taken. Mar ‘17 Centre of Excellence (2017) 5S – Team Storage