ES&H PLANNING BaBar D&D March 24, 2009

1. ES&H PLANNING BaBar D&D March 24, 2009 Frank O’Neill - PPA Division Safety Coord. - BaBar Safety Officer

2. OBJECTIVE/GOAL SAFETY CHALLENGES D&D SAFETY PLANNING/STRATEGY IMPLEMENTATION OF PLAN SAFETY TRAINING WP&C HAZARD ANALYSIS SAFETY ORGANIZATION SAFETY TEAM LESSONS LEARNED TOPICS

3. PURPOSE: INJURY AND INCIDENT PREVENTIONOBJECTIVE/GOAL: 1. ZERO RECORDABLE INJURIES 2. ZERO ENVIRONMENTAL INCIDENTS 3. PRESERVATION OF EQUIPMENT D&D ES&H OBJECTIVES

4. PAST UPGRADE PROJECTS POTENTIAL FOR CHAOS - AGGRESSIVE SCHEDULES - SIMULTANEOUS OPERATIONS - CONGESTED SPACE - FOREIGN COLLABORATORS - VARIOUS SAFETY CULTURES FATIGUE - MULTIPLE SHIFTS, PHYSICALLY DEMANDING WORK - AT TIMES SIX DAY WORK WEEK RIGGING - MANY COMPLEX AND UNUSUAL LIFTS SAFETY CHALLENGES

5. D&D OPERATIONS FALLS - REMOVAL OF STAIRWAYS, PLATFORMS, ANCHOR POINTS D&D vs. DEMOLITION - CONTROLLED DISASSEMBLY FOCUS/DISTRACTION - CONTINUING TRANSITION AT SLAC, NEW PRACTICES AND PROCESSES POTENTIAL FOR CHAOS - LESS OF A CHALLENGE - FOREIGN COLLABORATORS LIMITED PARTICIPATION FATIGUE - NO URGENT DEADLINES, SMALL CREW AND PHYSICALLY DEMANDING WORK HOISTING AND RIGGING - THOUSANDS OF LIFTS SAFETY CHALLENGES

6. SAFETY PLANNING AND STRATEGY • DEVELOPED D&D SCHEDULE • UNDERSTAND THE SAFETY CHALLENGES • DEVELOPED D&D SAFETY PLAN Independent Internal SLAC Review • ASSEMBLED SAFETY TEAM and SUPPORT BaBar Resources ES&H Division Resources • UTILIZED LESSONS LEARNED 2002, 2004, 2006 • Beta test WORK PLANNING AND CONTROL (WPC) • IMPROVED THE BaBar SAFETY ORIENTATION

7. TRAINING D&D SPECIFIC SAFETY ORIENTATION TASK SPECIFIC, i.e., LOTO, Fall Protection, H&R, Haz Waste WPC WORK PLANNING AND CONTROL PROCESS MANAGEMENT PLANS, ASSIGNS AND RELEASES WORK HAZARD ANALYSIS ACCOUNTABILITY FOR SAFETY PERFORMANCE THREE STRIKES OVERSIGHT PROJECT ES&H DIVISION SLAC SITE OFFICE IMPLEMENT SAFETY PLAN/STRATEGY

8. REQUIRED FOR ANYONE THAT WILL WORK IN THE IR-2 HALL COVERS SLAC POLICY INCIDENT NOTIFICATION SECURITY/ACCESS DAILY MEETING ATTENDANCE WORK AUTHORIZATION FIRE/EARTHQUAKE/MEDICAL ASSISTANCE FALL PROTECTION CRANE USAGE ELECTRICAL HAZARDS RADIATION SURVEYS THREE STRIKES D&D SAFETY ORIENTATION

9. WORK PLANNING AND CONTROL

10. WORK PLANNING AND CONTROL WEEKLY PLANNING MEETING DAILY COORDINATION RELEASE MEETING TAILGATE RELEASE MEETING PROJECT PLAN • WORK IS SCOPED IN INCREASING DETAIL THROUGHOUT THE PROCESS. • HAZARDS AND HAZARD CONTROLS ARE DEVELOPED AND REVIEWED IN A STAGED PROCESS FROM THE GENERAL TO THE SPECIFIC. • WORK IS PERFORMED IN ACCORDANCE WITH CLEARLY COMMUNICATED INSTRUCTION AND SUPPORTING OVERSIGHT. • WORK ACCOMPLISHED IS REVIEWED AT MULTIPLE LEVELS TO UNDERSTAND WHAT WENT RIGHT, WHAT WENT WRONG, AND HOW TO PROCEED WITH FUTURE WORK IN ORDER TO OPTIMIZE SAFETY AND EFFICIENCY

11. WORK PLANNING AND CONTROL WEEKLY PLANNING MEETING DAILY COORDINATION RELEASE MEETING TAILGATE RELEASE MEETING PROJECT PLAN • PROJECT PLAN • BREAKDOWN OF TASKS AND ACTIVITIES • INITIAL EVALUATION OF POTENTIAL FOR MISHAP

12. WEEKLY PLANNING MEETING STATUS WORK ACCOMPLISHED PREVIOUS WEEK (WHAT WENT RIGHT, WHAT WENT WRONG, HOW CAN WE IMPROVE) PLAN AND REVIEW THE WORK FOR THE FUTURE TWO WEEKS (INTENTIONALLY ITERATIVE) IDENTIFY TASKS NECESSARY TO PREPARE FOR THE UPCOMING WORK: REVIEW HAZARDS, DETERMINE APPROPRIATE CONTROLS, DISCUSS ISSUES AND PROBLEMS COMPLETE WIPs AS REQUIRED WORK PLANNING AND CONTROL WEEKLY PLANNING MEETING DAILY COORDINATION RELEASE MEETING TAILGATE RELEASE MEETING PROJECT PLAN

13. WORK PLANNING AND CONTROL WEEKLY PLANNING MEETING DAILY COORDINATION RELEASE MEETING TAILGATE RELEASE MEETING PROJECT PLAN • DAILY COORDINATION/RELEASE MEETING • STATUS WORK ACCOMPLISHED PREVIOUS SHIFT (WHAT WENT RIGHT/WHAT WENT WRONG WITH THE INTENT TO OPTIMIZE THE SAFETY AND EFFICIENCY OF FUTURE ACTIVITIES) • REVIEW AND DISCUSS ALL ACTIVITIES PLANNED FOR THE DAY • COORDINATE THE DIFFERENT WORK GROUPS WORKING IN THE HALL • REVIEW THE HAZARDS AND HAZARD CONTROLS FOR THESE ACTIVITIES (CREATE, REVIEW, OR REFERENCE, WIPs and/or JSAs)

14. OUTCOME OF THIS MEETING IS THE “RELEASE TO PROCEED” BY THE PROJECT MANAGER OR DESIGNEE ALL TASKS ASSIGNED, PERSONNEL RESPONSIBLE AS WELL AS OTHER PERTINENT INFO WILL BE LOGGED IN THE BABAR HYPERNEWS – THIS LOG WILL BE THE OFFICIAL D&D MGMT APPROVAL AND RELEASE FOR THE WORK TO BE PERFORMED FOR THAT SHIFT WIPS, JSAs, AND PROCEDURES WILL BE COMPILED IN A BINDER IN THE CONTROL ROOM OF BLDG. 621 WORK PLANNING AND CONTROL WEEKLY PLANNING MEETING DAILY COORDINATION RELEASE MEETING TAILGATE RELEASE MEETING PROJECT PLAN DAILY COORDINATION/RELEASE MEETING

15. WORK PLANNING AND CONTROL WEEKLY PLANNING MEETING DAILY COORDINATION RELEASE MEETING TAILGATE RELEASE MEETING PROJECT PLAN TAILGATE RELEASE MEETING • RESPONSIBILITY OF FIRST LINE SUPERVISOR • SUPERVISOR AUTHORIZES WORKER TO PERFORM THEIR TASK FOR THE DAY/SHIFT • STEP THROUGH THE TAILGATE/COORDINATION MEETING CHECKLIST • STATUS WORK ACCOMPLISHED, DISCUSS LESSONS LEARNED, REVIEW HAZARDS/CONTROLS, DISCUSS WHAT COULD GO WRONG • FOR THE IR HALL CREWS THIS MEETING MAY TAKE PLACE AS PART OF THE DAILY COORDINATION MEETING

16. DOCUMENT A SUMMARY HAZARD ANALYSIS FOR THE D&D PROGRAM CONTINUE TO APPLY THE METHODOLOGY OF SYSTEM SAFETY ENGINEERING UTILIZE THE SAD, FHA, PREVIOUS SAFETY PLANS AND LESSONS LEARNED HAZARD ANALYSIS

17. Conventional Hazards : Slips/trips/falls Falls from height Drop or collision of equipment Struck/crushed by object Electric shock and arc flash Fire Exposure to hazardous material Extreme noise exposure Earthquake Hazards Unique to BaBar: Cryogenics (currently no cryo present) Flammable Gases (no flammable gas present) Hazardous Material – Thallium doped Cesium Iodide, Beryllium, Complex Rigging – load transfer operations Magnetic Field Seismic Pressure Oxygen deficiency EMC CsI-crystal degradation by exposure to water HAZARD LIST

20. TEAM LEADER SANDY PIERSON (PPA) TEAM MEMBERS FRANK O’NEILL (PPA) JOE KENNY (PPA) DON DAINS (ES&H) JIM HEALY (ES&H) OTHER ES&H DIVISION SUPPORT– Radiation Physics, RPFO, Environmental, Waste Management, SMEs D&D SAFETY TEAM

21. R&R SUPPORT D&D MANAGEMENT IN IMPLEMENTING ISM PROVIDE DAILY SAFETY COVERAGE FOR ALL D&D ACTIVITIES SUPPORT SUPERVISORS WITH FEEDBACK AND IMPROVEMENT BY ASSISTING WITH LESSONS LEARNED, COORDINATING SME SUPPORT, ASSISTING WITH JSA AND THE GENERATION OF ADDITIONAL HAZARD ANALYSIS WHERE DEEMED NECESSARY ANTICIPATE THE UNIQUE D&D SAFETY CHALLENGES AND HELP TO RESOLVE THEM SAFETY TEAM

22. CONCLUSION • OUTSTANDING SAFETY RECORD • - PAST UPGRADES, 02, 04, 06 • SYSTEMATIC APPROACH • WELL DEVELOPED SAFETY CULTURE • CONTINUE TO INTEGRATE WHAT WE LEARN INTO OUR PLANNING • INCORPORATED - WPC • WE ARE PREPARED TO PROCEED WITH THE BaBar D&D PROJECT

23. LESSONS LEARNED 2004 Lessons Learned http://www.slac.stanford.edu/BFROOT/www/Organization/Babar_Safety/D&D_Documents/LESSONS_LEARNED_2004.pdf Oct 2005 Lessons Learned http://www.slac.stanford.edu/BFROOT/www/Organization/Babar_Safety/D&D_Documents/Oct2005_LessonsLearned.pdf 2006 Babar 1 LST Installation Lessons Learned http://www.slac.stanford.edu/BFROOT/www/Organization/Babar_Safety/D&D_Documents/2006%20BaBar%201%20LST_INSTALLATION_LESSONS_LEARNED.pdf

24. BaBar SUMMER DOWN 2004 FRANK O’NEILL February 23, 2005 LESSONS LEARNED

25. LESSONS LEARNED 2004 • WHAT WE DID RIGHT • AREAS FOR IMPROVEMENT • WHAT SHOULD WE DO DIFFERENTLY NEXT TIME

26. Safety: ISM CORE FUNCTIONS

27. LESSONS LEARNED 2004 WHAT WE DID RIGHT SYSTEM SAFETY ENGINEERING CF 1,2,3,4,5 SYSTEMATIC APPROACH TO HAZARD ANALYSIS, RISK ASSESSMENT, AND RISK MANAGEMENT RECOGNIZED THE SAFETY RELATED CHALLENGES FOR THE SUMMER DOWN CF 1,2 ORGANIZED A STRADEGY AND DEVELOPED A PLAN CF 3,4,

28. LESSONS LEARNED 2004 • WHAT WE DID RIGHT • SYSTEM SAFETY ENGINEERING • INCORPORATED SAFETY INTO THE DESIGN • FLAMMABILITY ISSUE OF LST GAS MIXTURE • COMBUSTIBILITY OF LST MATERIALS • SAFETY REVIEWS OF THE TOOLING, FIXTURES, ELEVATOR PLATFORM, PROCEDURES • SECOND ADDENDUM OF THE FIRE HAZARD ANALYSIS

29. RECOGNIZED THE SAFETY CHALLENGES EXTREMELY AGGRESSIVE SCHEDULE FATIGUE ISSUE OLDER WORKFORCE MULTISHIFTS POTENTIAL FOR CHAOS LARGE NUMBER OF PEOPLE IN A CONGESTED WORK SPACE SIMULTANEOUSLY OPERATIONS BY DIFFERENT GROUPS SIGNIFICANT NUMBER OF NEW AND COMPLEX RIGGING OPERATIONS LACK OF EXPERIENCED WORKERS LESSONS LEARNED 2004 WHAT WE DID RIGHT

30. LESSONS LEARNED 2004 WHAT WE DID RIGHT • ORGANIZED A PROGRAM TO MEET THE SAFETY CHALLENGES • SAFETY PLAN • FORMAL, REVIEWED, APPROVED • SAFETY TEAM • OVERSIGHT PROVIDED FOR ALL SHIFT • BABAR SPECIFIC SAFETY TRAINING • ZERO TOLERANCE FOR PEOPLE IGNORING THE RULES • TAILGATE COORDINATION/SAFETY MEETINGS • JHA, PROCEDURES • SAFETY COORDINATION • RD MANAGEMENT WALKTHROUGH INSPECTIONS

31. LESSONS LEARNED 2004 • CONCLUSION • EXCELLENT COOPERATION FROM ALMOST ALL INVOLVED • MANAGEMENT FULLY SUPPORTED THE APPROACH AND HELP SET THE TONE FOR THE INCREASED EXPECTATIONS • COORDINATION/SAFETY TAILGATE MEETINGS ARE ESSENTIAL • LOCAL SAFETY COMMITTEE (MGMT AND UNION) SENT A LETTER STATING”The management and union members of the Local Safety Committee concur that the safety process implemented and practiced at BaBar during the down time has served the purpose well. We think it generally represents a model worth refining for application around the site …” • IT WAS EXHAUSTING

32. LESSONS LEARNED 2004 • AREAS FOR IMPROVEMENT • SLING INCIDENT • FOUR PEOPLE DIRECTED TO LEAVE IR-2 • SUPERVISORS DID NOT TAKE SUFFICIENT RESPONSIBILITY FOR SAFETY • SAFETY TEAM MEMBERS WERE INCLINED TO TAKE ON EXCESSIVE RESPONSIBILITY • OLDER WORKERS MENTORED YOUNGER - BAD HABITS WERE LEARNED • ELEVATOR STAND LACKED LIFT POINTS AND CG AND WEIGHT MARKING • INCORRECT LADDER USE WAS A CONTINUING PROBLEM

33. LESSONS LEARNED 2004 • WHAT SHOULD WE DO DIFFERENTLY IN 2006? • IS THE RISK IN 2006 DIFFERENT? • SHOULD WE IMPLELMENT A SIMILAR PLAN? • SUPERVISORS NEED TO TAKE OWNERSHIP OF THE SAFETY OF OPERATIONS IN THE HALL • IMPROVE COORDINATION BETWEEN SUPERVISORS AND THE SAFETY TEAM MEMBERS • DO NOT BRING BACK RETIRED WORKERS TO PERFORM HARD PHYSICAL LABOR • ONLY EXPERT CRANE OPERATORS AND EXPERIENCED TECHNICAL SUPPORT STAFF SHOULD PERFORM CRITICAL LIFTS

34. END OF 2004 LESSONS LEARNED PRESENTATION