Vision and mission statements (SP-02)

1. Strategic planning Strategies for success Vision and mission statements (SP-02)

2. Vision and mission statements What others say… Vision with action is a daydream; action without vision is a nightmare. (Japanese proverb) Leadership is lifting a person's vision to high sights, the raising of a person's performance to a higher standard, the building of a personality beyond its normal limitations. (Peter F. Drucker) Leadership is the capacity to translate vision into reality. (Warren G. Bennis) What do you say?

3. Vision and mission statements What about you ? • Vision and mission statements - What is in it for you as a leader? • The development and right use of vision and mission statements will: • allow you to start strategic planning • enable you to plan the future instead of waiting for the future • will get all subordinates, superiors and stakeholders in the boat • guide you and your Ministry to future • give you self confidence • … will make you a leader others follow!

4. Identity Beliefs & Values Capabilities Behavior Environment Vision and mission statements The importance of vision and mission statements and their influence Logical level alignment shows how different levels influence each other. The higher the level of change the larger the overall impact. Let us is try discuss this from your practice

5. Vision and mission statements What vision and mission are made of and for… MINISTRY Public Staff Staff Vision Mission Public Staff Staff Public Try to define your own personal vision and mission using this model

6. Vision and mission statements Basic approach to strategic planning • 1. Who are we? - Mission / vision • 2. Where are we now? - Needs assessment • 3.Where do we wish to go? - Vision • - Goals, objectives • - Strategies, tactics • 4. How will we get there? - Organizational model • - Plan, including • -- Financial plan • -- Implementation plan • -- Time planning Mission/vision Objectives (targets) Situation analysis Formulation Implementation Control

7. Vision and mission statements Creating a vision • When visioning the change, ask yourself, "What is our preferred future?" and be sure to: • draw on the beliefs, mission, and environment of the organization • describe what you want to see in the future • be specific to each organization • be positive and inspiring • do not assume that the system will have the same framework as it does today • be open to dramatic modifications to current organization, methodology, teaching techniques, • facilities, etc. Mission Targets / strategy Vision Future Beliefs Values

8. Vision and core values Excellence in public service – an example • Vision - to achieve excellence in public service • Service excellence: A professional public service that delivers the highest service quality and • value for British Columbians • Work environment excellence: A dynamic work environment that promotes innovation, learning • and results • People excellence: Passionate people who take pride in making a difference for those they serve • Core values • Integrity: To conduct ourselves in an ethical, honest, consistent and professional manner • Responsibility: To deliver affordable client-centered service and stewardship on behalf of citizens • Accountability: To enhance efficiency, effectiveness and value in public services • Respect: To treat those we serve, and each other, with courtesy, fairness, dignity and trust • Choice: To foster innovation and creativity in providing quality services Source: Government of Saskatchewan, Canada

9. Vision and mission statements Key components for your vision • Incorporate your beliefs • Your vision must be encompassed by your beliefs • Your beliefs must meet your organizational goals as well as community goals • Your beliefs are a statement of your values • Your beliefs are a public/visible declaration of your expected outcomes • Your beliefs must be precise and practical • Your beliefs will guide the actions of all involved • Your beliefs reflect the knowledge, philosophy, and actions of all • Your beliefs are a key component of strategic planning

10. Vision and mission statement Benefits of visioning • The process and outcomes of visioning may seem vague and superfluous. The long-term benefits are substantial, however. • Visioning: • Breaks you out of boundary thinking • Provides continuity and avoids the stutter effect of planning fits and starts • Identifies direction and purpose • Alerts stakeholders to needed change • Promotes interest and commitment • Promotes laser-like focus • Encourages openness to unique and creative solutions • Encourages and builds confidence • Builds loyalty through involvement (ownership) • Results in efficiency and productivity +

11. Vision and mission statements Vision killers • As you engage in the visioning process, be alert to the following vision killers: • Tradition • Fear of ridicule • Stereotypes of people, conditions, roles and governing councils • Complacency of some stakeholders • Fatigued leaders • Short-term thinking -

12. Vision and mission statements Tool Exercise in creating a vision • Take the time to assimilate this information, use the following example to exercise your planning techniques: • “It is five years from today’s date and your Ministry has, marvellously enough, reached all its goals and created a certain picture. Now it is your job, as a team, to describe it - as if you were able to see it, realistically around you. • Task: • Prepare the vision you have of your Ministry • Draw a picture of it on a flip chart paper • Present your Ministry’s vision Be sure to include the vision in your leadership poster

13. Vision and mission statements Tool Create a mission statement • Once you have clarified your beliefs, build on them to define your mission statement which is a statement of purpose and function. • Your mission statement draws on your belief statements • Your mission statement must be future oriented and portray your organization as it will be, as • if it already exists • Your mission statement must focus on one common purpose • Your mission statement must be specific to the organization, not generic • Your mission statement must be a short statement, not more than one or two sentences Vision Mission Targets / strategy Purpose Specific Short

14. Vision and mission statements The mission A mission statement for a business could include the following: How can we apply this to a Ministry?

15. Vision and mission statements The Affinity diagram The affinity diagram is a general planning tool. It is a creative process that helps you to identify and gather large amounts of information, ideas, opinions, or issues and organize them in a relatively short amount of time. A finished affinity diagram looks like the picture below: Topic Idea 1 Idea 3 Idea 2 Idea 5 Result 1 Result 1 Idea 4 Idea 8 Idea 6 Idea 7

16. Vision and mission statements Tool Mission statement • Task: • Develop a mission statement for your Ministry • Use e.g. the affinity diagram to select possible parts of sentences, words, phrases, • important issues to include Make sure to copy your final mission statement to your leadership poster