Financial Aid Update for Adjunct Faculty

1. Financial Aid Updatefor Adjunct Faculty Ben Burton Chief Student Financial Services Officer February 2013

2. Agenda • Repeating Coursework • Return to Title IV (R2T4) • Dropping Prior to Census Date • Reporting “active participation”, FWs • Late “No Shows”

3. Repeating Coursework • Federal financial aid rules allow students to receive aid for repeating a previously-passed course ONCE • A failed course can be repeated with aid until it is passed, then it can be repeated once with aid • “D” is considered passing regardless of institutional policy or program requirements • Official withdrawals are not considered repeats

4. What Can Be Repeated, When? FW is a “fail” due to unofficial withdrawal. It is considered a completed attempt, just like an F. Note: failing and withdrawing may be “ok” for repeating courses with aid, but will soon get a student into trouble with Satisfactory Academic Progress standards!

5. Repeats: What’s the Big Deal? • After repeating a previously-passed course once, course cannot be included in hours covered by financial aid • This cannot be appealed, like Satisfactory Academic Progress (SAP) standards • Repeating courses impacts “completion rate” component of SAP

6. Return to Title IV (R2T4) What does this mean? If a student receives federal financial aid and doesn’t complete the semester, they owe a prorated amount back to the Title IV program/s. But . . . If they completed more than 60% of the term, they’ve “earned” all the aid. So, we need to know if/for how long student attended.

7. R2T4: Dropping Prior to Census Date • Student drops course during the 100% refund period • Instructor receives e-mail: “click on link” • Banner screen asks: did student ever attend? • If yes, student earned part of his/her aid • If no, we look at all courses • If all are NW/DA, student gets NO aid

8. R2T4: Active Participation? • At 60% of course, instructor receives e-mail: “click on link” • Banner screen asks: is student still actively participating? • At end of course, instructor submits grades, including FWs • No LDAs needed! LDA LDA

9. What is “Actively Participating”? • Attending class in person • Turning in projects/assignments • Taking quizzes/exams • Participating in discussion group • Course-related contact with instructor ! Logging in to an online course is not enough !

10. “No Shows” • If student does not attend a course during 100% refund period, they must be reported as NW upon census date • If all courses are NW, aid is canceled

11. Example: Late “No Show” Pell Grant is reduced after the NW is reported but if it’s reported late, student and funds are gone!

12. Late “No Shows”: Why It Matters • When we don’t know until the end of the semester that a student didn’t attend: • Aid gets disbursed • We miss the opportunity to advise student to enroll in late-start classes • We don’t calculate the return of funds until after the semester ends • It’s VERY difficult to collect receivables from high-need students after the funds are already spent

13. R2T4Attendance Reporting Summary