Proof of presence reporting for Cleaning services and Safety monitoring

1. Proof of presence reporting for Cleaning services and Safety monitoring

2. It is even more essential in this changing world that you ensure workplaces are a clean, hygienic and safe environment for staff, visitors, and members of the general public. The carrying out of risk assessments and monitoring of all cleaning services is becoming mandatory and the cleaning regimes within all organisations are being increased in frequency to reduce the possible spread of infection via contaminated surfaces and objects within the workplace. Proof of presence reporting for Cleaning services

3. So how do you provide accurate reporting of when an area was cleaned and checked? Proof of Presence/Patrol Management Solutions have been utilised for many years to monitor that cleaning teams are regularly checking and cleaning all workspace environments and communal areas. This has mainly been under the auspices of a Health & Safety Policy to ensure they are fulfilling their Duty of Care. The systems are used to prove that an operative was at the location, at what time and whether any task was undertaken e.g., Deep clean performed, Bathroom facilities cleaned and checked, worksurfaces disinfected. They are also used as a preventative measure to prove that any spillages were removed to avoid potential slips and falls.

4. So how do you provide accurate reporting of when an area was cleaned and checked? Over many years Guard Patrol Products have worked with companies who specialise in proof of presence solutions to help design systems which provide our clients with the equipment they need to achieve the results they require. With a variety of options available including. Real Time with man down and lone worker, static/multi-site solutions, Biometric logging on, and Voice prompt, all which provide the detailed electronic reporting required to accompany your risk management documentation or to support any insurance claim. All of our solutions are simple to install and set up. Once the Checkpoints are in place the information is collected via the hand-held Data reader and an electronic report can be generated identifying each location visited and any action taken. A selection of predefined reports can then be used to analyse the stored data.

5. https://www.hse.gov.uk/coronavirus/assets/docs/risk-assessment.pdfhttps://www.hse.gov.uk/coronavirus/assets/docs/risk-assessment.pdf This document can be used to help you make sure you have covered what you need to keep workers and others safe. Once you have completed your risk assessment you will also have to monitor to make sure that what you have put in place is working as expected. Managing Risks And Risk Assessment at Work

6. Get Full report of Cleaning Services

7. When this information is collected via our Patrol Management software, an electronic report can be generated identifying each location visited and any action taken. A selection of predefined reports can then be used to analyse the stored data. All reports on our standalone systems can be viewed on screen, printed, exported to Excel or saved to PDF and when using the Cloud platform associated with our real time solution they can be download in .CSV format or emailed, using the system report scheduling capabilities. All collected information can be searched by using various criteria including date and time, location, and user name. Real Time Proof of Presence System

8. Our Real Time Guard Patrol Systems Active Track Active View

9. Active Track ACTIVE TRACK – The real time guard monitoring system, is a handheld easy to use device designed for two-way voice communications, GPS tracking, lone worker protection and proof of presence reporting, with all events and alarms monitored in real-time via a cloud-based web portal called ACTIVE VIEW which is available 24 hours a day 7 days a week. Active Track

10. Active View Active View is a web-based management portal that facilitates the rapid deployment of Active Track. Once you have an account then you can start managing your clients. You can configure your Active Track Devices, the staff who use them and the companies and sites they serve. Active View

11. At Guard Patrol Products we are committed to finding the most appropriate solutions to your staff and asset monitoring needs. Offering a range of innovative and flexible products enables us to satisfy a wide range of applications including the following: About us

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14. Guard Patrol Products T/A Reader Options Ltd Arena Business Centre 9 Nimrod Way Ferndown Dorset BH21 7UH Tel: 0800 817 4259 Fax: 0844 736 5729 Email: sales@readeroptions.com Contact us FollowUs