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cgp presentation

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  1. DOCKET COMPILATION PRESENTATION BY C/INSPECTOR SIBANDA D PUC MAT SOUTH VICTIM FRIENDLY COURSE

  2. DEFINITION OF A DOCKET. 1.A docket is a record of investigations carried out of a crime. 2.A docket is an official record that contains various documents arranged in order pertaining to the facts and findings learned during the course of investigating a criminal case. COMPILE-To collect together facts and arrange in order. DOCKET COMPILATION: Is the process of collection and systematic assembling of all the necessary documentary evidence pertaining a case so as to solve it.

  3. Lesson Objectives By the end of the lesson participants should be able to:- 1. Define a docket. 2. Identify the three classes of dockets. 3. Explain the essentials of a complete docket.

  4. It is information that is: • In summary form-not everything is written down • Recorded in some order-chronological(SIWDRO) • Given a reference number • Official- there no private dockets - Facts and findings learned during the course of investigations- these have to be sought/found/ discovered hidden somewhere WHAT CAN BE DEDUCED FROM THE DEFINITIONS

  5. DOCKET CLASSIFICATIONS IN THE Z.R.P 1.PETTY Category one-to be finalized within 48 hours. Category two-to be finalized within 7 days. Category three-to be finalized within 21 days. 2.MODERATE Category one-to be finalized within 7 days. Category two-to be finalized within 21 days. Category three-to be finalized within 30 days. 3.SERIOUS Category one-to be finalized within 21 days. Category two-to be finalized within 30 days. Category three-to be finalized within 60 days.

  6. THE BEGINNING OF A GOOD DOCKET SCENE ATTENDANCE. The manner in which the scene of a crime is initially approached ,examined and preserved by the first detail to arrive very often determines the success or otherwise of any subsequent investigation. N.B. OIC/MIC Crime should attend scenes of serious crimes –for them to give clear and precise instructions in subsequent investigations. CALLING OF EXPERTS TO SCENES OF CRIME. For evidence not to be lost and depending on the nature of crime scenes,consideration should be given to call in experts to strengthen the case.The experts include dogs,photographs,pathologists,fingerprintexperts,forensicscientists,ballisticsexperts,botanists,biologists etc.

  7. COMPLETION OF NECESSARY FORMS AND DOCUMENTS 1.FORM 66 OR REPORT RECORD It must be completed in every case except in the following cases;- Those which are dealt with by means of a scene report (form 149 A-property) or violence ie form 149 B or scene report miscellaneous –form 149 C. Those cases in which a crime docket cover form 17 or a sudden death docket cover form 93 are used. N.B Form 66 must always be used if the docket contains a few documents. However if a docket contains a number of attachments ,a crime docket cover must be used.

  8. 2.FORM 11-INVESTIGATION DIARY (POLICE DIARY LOG) This is the nucleus of all investigations. It is used for recording particulars and findings of all investigations made in the case. Detailed reports of investigations made will be recorded in full and signed for by the member concerned ie the attending detail or investigating officer. All the entries on the log to be numbered consecutively in the left hand margin provided. Each page must be numbered in the top right hand corner. The latest page to be on top.

  9. WITNESSES/WITNESS STATEENTS • A witness is anyone who is to throw any light on any matter under investigations • Gives evidence in court about they know in connection with the case • Some witnesses are reluctant, excitable, calm, argumentative, tense and so on • If a witness cannot recall dates, important events can used, such as to say three days after Christmas, on Independence day etc

  10. WITNESS STATEMENTS CONTINUED… • Witness statements must be linked to the case through evidence • Where there are many exhibits compile a comprehensive description of them-ie who took possession of them, where, and to which count they refer to if more than one • When docket is taken to court for trial ensure that exhibits are available and chain of evidence is maintained

  11. 3.WARNED AND CAUTIONED STATEMENT This is a signed statement made by a suspect freely and voluntarily without undue influence answering allegations leveled against him by the police and setting out his defence to them which may be produced in court as evidence. The accused’s defence or explanation must be fully investigated and warned and cautioned statements for High Court or Regional Court must be confirmed. 4.OUTLINE OF THE STATE CASE/SUMMARY OF CASE It is an account of the case expressed in a few words to cover the chief points and arranged in chronological order which gives the reader a general picture of what occurred. The information contained in the summary of case must be relevant. The summary of case contains what has been established by the investigating officer after going through statements of witnesses and other evidence uncovered by the investigating officer. The accused does not necessarily have to agree with the contents of the summary of case.

  12. SCIENTIFIC EVIDENCE • Should be mentioned by witnesses, usually police officers to link them to the case and on state case outlines BAIL • Where bail is opposed, full and cogent reasons must be given, orally or in affidavit form • Hearsay evidence can be given if necessary

  13. COMMON MISTAKES ON DOCKETS The underlisted are some of the common mistakes made by investigating officers :- 1.Forget to endorse the crime register number (C.R.) on the docket 2.Omit to comment on the value stolen and value recovered 3.Omit to state weapon used and how many times the complainant was assaulted by the accused and on which part of the body. 4.Failure to describe the stolen property ie mention of type, colour, and serial numbers. 5.Poor framing or crafting of charge sheets especially on joint charges or where there are three or more accused persons. 6.Failure to communicate effcctively in English etc.

  14. AFFIDAVITS • Section 278(2) of the CP & E Act Chapter 9:07 permits the recording of medical reports. • Mention must be made in the affidavit of the qualifications, job and that the deponent is skilled in a particular subject. • Clarifications should be made where there are ambiguities. • Any exhibit involved in the infliction of injuries should be shown to the doctor at the time of examination • Have sufficient copies • If illegible record affidavit from doctor.

  15. CONCLUSION A complete docket must follow the SIWDRO format. It must be neat and tidy. Remember docket are not only examined by civilian prosecutors but also other court officials so the standard of presentation reflects not only on your ability but on that of the force as well. The issue of privacy and confidentiality in sexually related cases cannot be overstated

  16. QUESTIONS COMMENTS I THANK YOU FOR YOUR PARTICIPATION PROUDLY ZIMBABWEAN

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