Item Deselection on the Fast Track

1. Christopher C. Brown Government Documents Librarian University of Denver, Penrose Library 2011 Missouri Government Documents Conference Item Deselection on the Fast Track

2. Abstract Christopher C. Brown: Item Deselection on the Fast Track As many selectives are downsizing their tangible collections, strategies are all the more necessary for quickly deselecting massive numbers of item selections. This presentation will demonstrate the collection analysis tool developed at the University of Denver, and how it was extended to all selectives in Colorado. Then the methodology for deselecting nearly all active, tangible items will be demonstrated, together with a workaround to the GPO deselection form process.

3. University of Denver (DU) Profile Christopher C. Brown: Item Deselection on the Fast Track 1909-2011 � 102 years Historically about a 75% selective About 80% of legacy collection cataloged Aggressively added many docs URLs beyond GPO � LexisNexis hearings, committee prints, Readex Serial Set, NASA technical reports, GAO reports Move toward near 100% online documents collection, while keeping entire legacy collection

4. Why Change Selections? Christopher C. Brown: Item Deselection on the Fast Track Directors want more space Documents are less used than other parts of collections Very high percentage of online docs

5. Solution Christopher C. Brown: Item Deselection on the Fast Track Drop all items linked to tangible formats Protect only select item numbers Re-do our Marcive subscription (formerly Shipping List Service/GPO records (70%) � change to Documents without Shelves (100%))

6. Not About Weeding Christopher C. Brown: Item Deselection on the Fast Track

7. Tools I Created Christopher C. Brown: Item Deselection on the Fast Track Item Selection Tool (HTML page created from Items Selections loaded into an Access Database) Another Access Database to Track Selections and Deselections Script to Speed up Deselection

8. Physical Circ DownOnline Usage Up Christopher C. Brown: Item Deselection on the Fast Track

9. Steps I Took Christopher C. Brown: Item Deselection on the Fast Track Protect Certain Items from Deselection Deselect Items for Tangible Formats

10. Protect Selected Items Christopher C. Brown: Item Deselection on the Fast Track

11. Protect Selected Items Christopher C. Brown: Item Deselection on the Fast Track

12. Protected Item Numbers for DU Christopher C. Brown: Item Deselection on the Fast Track

13. Item Selection Tool Christopher C. Brown: Item Deselection on the Fast Track

14. Missouri Item Selection Tool Christopher C. Brown: Item Deselection on the Fast Track

15. Item Selection Tool Christopher C. Brown: Item Deselection on the Fast Track

16. Catalog of Government Publications Christopher C. Brown: Item Deselection on the Fast Track

17. Managing Deselections in an Access Database Christopher C. Brown: Item Deselection on the Fast Track

18. Documents Data Miner Christopher C. Brown: Item Deselection on the Fast Track

19. Documents Data Miner Christopher C. Brown: Item Deselection on the Fast Track

20. Access Database Query Christopher C. Brown: Item Deselection on the Fast Track

21. Item Amendment Form: The Slow Way to Drop Christopher C. Brown: Item Deselection on the Fast Track

22. Drop Script Christopher C. Brown: Item Deselection on the Fast Track

23. Receipt of Transaction from GPO Christopher C. Brown: Item Deselection on the Fast Track Today's date is: Mon, Feb 23, 18:29:27, 2009You are depository library...0071A University of DenverPenrose Library2150 East Evans AvenueDenver, CO 80208-Phone: (303)871-2905:Fax: (303)871-3446:http://library.du.edu/About/collections/GovernmentDocuments/index.cfm -------------------- You have elected to make the following changes DROPS:------------ 0574-A, 0736, 0982-B-02

24. E-mail Receipt Christopher C. Brown: Item Deselection on the Fast Track

25. Further Explanation Christopher C. Brown: Item Deselection on the Fast Track http://sites.google.com/site/librariancorner/item-selection-tool