WELCOME!

1. WELCOME! • Please take this opportunity to adjust the sound. • You are about to view a short presentation on the Office of Administrative Services at Rose-Hulman Institute of Technology. • At the end of this presentation, you will have the opportunity to click on our Web site to find more information on any of our offices or services.

2. Welcome to Administrative Services Rose-Hulman Institute of Technology 5500 Wabash Ave. Facilities 110 Terre Haute, IN 47803 812-877-8205 812-872-6400 (Fax)

3. Facilities 110 Extension: 8205 Director of Administrative Services Dan Wells The Office of Administrative Services

4. Administrative Services is comprised of the following offices: • Bookstore • Campus Mail Services • Mail Distribution Center • Mail Processing Center • Contract Services • Office Supply • Print and Copy Services • Procurement

5. RHIT Bookstore • Maintains a selection of general books, supplies, imprinted sportswear, gifts, computer software, and other merchandise. Other Services: • Credit Cards • Check Cashing • Special Orders • Book Buyback Bookstore crew: Kim McCarter, Manager Sheryl Fulk, Brittney Spugnardi and Brenda Elliott. The Rose-Hulman bookstore serves the academic community by making available books and supplies required for course work. www.rose-hulman.edu/bookstore

6. CAMPUS MAIL SERVICES The Rose-Hulman Campus Mail Services include: • The Mail Distribution Center (MDC) • The Mail Processing Center (MPC)

7. MAIL DISTRIBUTION CENTER • The MDC,located in Moench Hall EL 106 • Sorts, distributes and processes all incoming USPS mail, including Certified, Express, Insured, Priority, Registered and other Special Mail; Campus Mail; and Federal Express deliveries. It is also the drop off area for outgoing business mail and prepaid packages. Rick Alumbaugh Manager Extension 8015 10:00 a.m. - 4:30 p.m.

8. MAIL PROCESSING CENTER Nancy Neice Manager • Inserting • Sealing • Ink Jetting Addresses • Folding • Wafer Seals • Collating • Stamps • Metering • Federal Express, Priority Mail, Express Mail, Certified Mail • Faxing Services Facilities 102 Extension: 8086 The Mail Processing Center, or the MPC, offers a complete line of mail preparation from 1st class mailings to Automated Standard Bulk mailings. Ryan Wilkinson, Clerk Donna Norris, Assistant • 8:00 a.m. to 4:30 p.m. (Federal Express shipping services close at 3:00 p.m. daily.)

9. CONTRACT SERVICES In order to protect Rose-Hulman, all buyers initiating a contract or lease should refer to specified guidelines found on our Web site. • Only the President and the Vice President and Chief Administrative Officer are authorized to sign a contract on behalf of Rose-Hulman. Bob Watson, Manager Facilities 108 Ext. 8488 • Prior to Signature, contracts are reviewed by the appropriate department. The initiator should complete the contract Review Form and forward to the appropriate reviewer. For more information on contract services, please see our Web site.

10. OFFICE SUPPLY • Administrative Services works with vendors in an effort to establish the best possible prices for office supplies purchased by the Institute. An Institute store keeps a stock of supplies on hand such as: • Envelopes • Transparencies • Copier toner • Most orders from either the Institute store or from one of the online vendors will be delivered to you the next day. If you are responsible for ordering supplies, contact Administrative Services for a buyer training session and more information on office supplies.

11. Print & Copying Services Hours: Mon-Fri 8 a.m. – 4:30 p.m. Facilities 102 The Print Shop professionals at Rose-Hulman are committed to total customer satisfaction. They are dedicated to providing fast, cost-effective, high-quality document duplicating and finishing for the Campus community. Jeff Schoonover Manager,Print Shop Extension: 8355 • Services Available: • Binding • Booklet Making • Collating • Copying • Drilling • Folding • Laminating • Padding • Printing Stiles Gaffney, Assistant, Mail & Copy Center • Printing jobs may be placed via an electronic Work Order using your internet browser or may be delivered to the Print Shop.

12. COPIER SERVICES • Administrative Services also provides copiers, or multi-function devices, to departments on campus for other printing needs. • cost-effective ways of making copies • scanning of printed documents • function as networked printers • All supplies are furnished by Administrative Services with the exception of paper and staples. Staples are ordered through the print and copy center and paper is available for desktop delivery to your department through our office supplier. • Your department's multi-function device can provide printed materials more cost-effectively than smaller desktop units and should be used for two-sided copies whenever possible to support less paper usage on campus. Larger print orders should be sent to the Print and Copy Center.

13. PROCUREMENT • Purchasing policies and procedures have been established to ensure sound, consistent, purchasing practices for cost effective buying while adhering to external funding source requirements for bidding, documentation and reporting. Bob Watson, Manager Facilities 108 Ext. 8488 Administrative Services provides guidance to the campus with the Institute’s purchasing system. Rose-Hulman operates a system of decentralized purchasing in which each department is authorized to purchase goods and services on behalf of the Institute. • New employees are encouraged to read the Purchasing Guide, located on-line, to help you understand the purchasing policies and procedures used by the Institute when acquiring supplies, equipment, and contractual services.

14. Administrative Services Administrative Services is also your contact for the following: • Rose-Hulman purchasing card • Rose-Hulman cell phones • Record retention guidelines • R.O.S.I.E. Restore program • Omer “Salty” Seamon art collection • Prints available for purchase

15. Thank you for your interestAdministrative Servicesat Rose-Hulman Institute of Technology FOR MORE INFORMATION ON ANY OF OUR OFFICES OR SERVICES, PLEASE CLICK ON THE LINK BELOW: http://www.rose-hulman.edu/Users/groups/AdminSvcs/html/ 812-877-8205