CEDS 101: Tools and Use

1. CEDS 101: Tools and Use 26th Annual MIS Conference – February 13, 2013

2. Why CEDS?

3. A high school student in one state enrolls in a university in another state that uses a different education data standard. Imagine… Photo(s) are stock photos. Release for web use of all photos on file.

4. The two schools use different standards. The university registrar cannot transfer the student’s transcript information with accuracy. The Challenge

5. Lack of clear and consistent data standards can result in serious data complications. If data stakeholders had been speaking a common vocabulary, they could communicate the data with confidence in its accuracy and usefulness.

6. CEDS Solution This is why a common vocabulary—such as Common Education Data Standards— is essential. Acommon vocabulary allows stakeholders to avoid the confusion inherent in such situations.

7. What is CEDS? A vocabularyincluding standard definitions, option sets, and technical specifications to streamline sharing and comparing information A national collaborative effort to develop voluntary,commondata standards for a key set of education data elements Voluntary Common Vocabulary

8. CEDS is Not • Required • All or nothing • A data collection • An implementation • Solely an ED undertaking • A federal unit record system

9. What is an Education Standard? A set of commonly agreed upon names, definitions, option sets, and technical specifications for a given selection of data elements. FOR EXAMPLE: Address Type for Organization “The type of address listed for an organization” Photo(s) are stock photos. Release for web use of all photos on file.

10. Reasons for a Common Vocabulary Accurate,timely, and consistent data to inform decisionmaking Share and compare high quality data within and across P-20sectors Decrease the staff burden associated with deciphering data

11. CEDS Anatomy: The Basics

12. Standard Information: The Basics Element Definition Hispanic or Latino Ethnicity Optionset Yes No NotSelected Domain K12 Entity K12 Student Photo(s) are stock photos. Release for web use of all photos on file.

13. Standard Information: The Basics (cont.) Related Connections CEDS Element ID 00144 Element Technical Name HispanicOrLatinoEthnicity K12 Student XML

14. Domain • Management level at which the data are maintained. • Some correspond with sector(s) of P-20 system. • CEDS v3 contains 9 domains • Workforce • Learning Resources • Assessments • Learning Standards • Early Learning • K12 • Postsecondary • Adult Education • CTE Early Learning K12 K12 Postsecondary

15. Elements • Attributes of entities, andunits of data that can be defined andmeasured. • Two parts: • Name: Common text name for the element • Definition: A statement of the meaning or significance of an element

16. Option Set • Providerecommended alternatives orresponsesfor an element. • Can be: • standard set of options: • Ex) LANGUAGE CODE • open-ended: • Ex) FIRST NAME

17. Related Categories and Entities • Persons, places, events, objects, orconcepts about which data are collected. • Provide context for the data elements. • Examples: • Student • Staff • School EL Child • EL Child • Assessment • Organization K12 Staff K12 Student PS Student

18. Related Connections • Real-world applications for which an element can be used to support. • Examples: • EDFacts & IPEDS reporting • LEA-to-LEA Student Record Exchange • High School Generated Transcript

19. CEDS Tools

20. CEDS Tools • A Robust & Expanding Common, Voluntary Vocabulary drawn from existing sources • Powerful Stakeholder Tools & Models • Connect • Logical Data Model • Align

21. CEDS Logical Data Model • Provides a high-level framework fortranslating standards into physical models • System-agnostic representation • 2 distinct views: • Domain Entity Schema • Normalized Data Schema

22. Align Web-based tool that allows users to • Importor input their data dictionaries • Align their current data to CEDS • Comparethemselves with others • Analyze their data in relation to various other CEDS-aligned efforts Photo(s) are stock photos. Release for web use of all photos on file.

23. Connect • Generates specific and relevant maps to a growing pool of CEDS aligned use cases • Allows stakeholders to generate specific and relevant maps to a growing pool of CEDS “connections” • Stakeholders from varied types of educational organizations can use the tool to • answerpolicy questions • calculatemetrics and indicators • addressreporting requirements

24. Contacts: name: Beth Young bethyoung@qi-partners.com • name: Jim Campbell • Jim.Campbell@aemcorp.com • name: Nancy Copa • Nancy.Copa@aemcorp.com

25. Engage with CEDS http://ceds.ed.gov