Presentation Purpose

1. PresentationPurpose Objective: Understand the uses of presentation software and methods of distribution.

2. What is presentation software? • Presentation software - program used to create slide shows/multimedia presentations • Multimedia - more than one medium; combining text, graphics, animation, video and sound

3. To Use or Not to Use? • Next five slides . . . example of a multimedia presentation not appropriate for delivering the message • What if President Lincoln had used PowerPoint to deliver the Gettysburg Address? The next 5 slides are presented by permission of Peter Norvig. For additional information, visit his website http://www.norvig.com/Gettysburg/making.html Image Source: www.edwindearborn.com

4. Gettysburg Cemetery Dedication By: Abraham Lincoln

5. Agenda • Meet on battlefield • Dedicate portion of battlefield (fitting) • Unfinished work (great tasks ahead) www.crossroadsofwar.org

6. Not on Agenda! • Dedicate • Consecrate • Hallow (in narrow sense) • Add or detract • Note or remember what we say civilwardailygazette.com

7. Review of Key Objectives What makes our nation unique • Conceived in Liberty • Men are equal Shared vision • New birth of freedom • Gov’t of/for/by the people

8. Organizational Overview

9. Summary • New nation • Civil war • Dedicate field • Dedicated to unfinished work • New birth of freedom • Government not perish www.ucollege.edu This flag reportedly flew during President Lincoln's Gettysburg Address. It was donated to Union College by Muriel Flemming O'Connor.

10. Four score and seven years ago our fathers brought forth on this continent a new nation, conceived in liberty and dedicated to the proposition that all men are created equal. Now we are engaged in a great civil war, testing whether that nation or any nation so conceived and so dedicated can long endure. We are met on a great battlefield of that war. We have come to dedicate a portion of that field as a final resting-place for those who here gave their lives that that nation might live. It is altogether fitting and proper that we should do this. But in a larger sense, we cannot dedicate, we cannot consecrate, we cannot hallow this ground. The brave men, living and dead who struggled here have consecrated it far above our poor power to add or detract. The world will little note nor long remember what we say here, but it can never forget what they did here. It is for us the living rather to be dedicated here to the unfinished work which they who fought here have thus far so nobly advanced. It is rather for us to be here dedicated to the great task remaining before us--that from these honored dead we take increased devotion to that cause for which they gave the last full measure of devotion--that we here highly resolve that these dead shall not have died in vain, that this nation under God shall have a new birth of freedom, and that government of the people, by the people, for the people shall not perish from the earth. • -- Abraham Lincoln Now listen

11. Characteristics of Inappropriate Content • Trivial or without clear purpose (Ex: What’s for supper?) • Loses its meaning when translated (Ex: Gettysburg Address) • Should be preserved in original format (Ex: “I Have a Dream”) BRAINSTORM!!! . . . Can you think of other examples of when presentation software is an inappropriate method of information distribution and communication?

12. To Use or Not to Use . . . That is the question • Next five slides . . . example of appropriate multimedia presentation for delivering a message.

13. Duke university By: Logan Bell

14. Interesting Duke University Facts: • Location: Durham, NC • Type: Private • Student Population: 17,350 • Mascot: Blue Devil • Founded by: Methodists and Quakers • Best known for: Medical Center

15. How much does it Cost? • Tuition/Fees: $45,620 • Room: $ 6,354 • Board: $ 5,850 • Books/Misc: $ 3,580 • Total: $61,404

16. How can I Pay for It? • Student Loan • Financial Aide • Scholarship • Grant • Parents

17. Works Cited • http://sspaciss.ee.duke.edu/about.php • https://www.collegedata.com/cs/data/college/college_pg03_tmpl.jhtml?schoolId=1026 • http://theivycoach.com/the-ivy-coach-blog/tag/duke-university-admissions/ • http://www.jbhe.com/features/61_enrollments.html • http://pihttp://en.wikipedia.org/wiki/History_of_Duke_Universitycturesofmoney.org/ • http:// www.Duke.edu • http:// www.Coolcheeser.com

18. The end

19. Characteristics of Appropriate Content • Educational – used to train, present information, emphasize key points, or explain procedures • Persuasive – used to advertize or provoke action • Narrative - used to broadcast messages, tell a story, or entertain

20. Decisions, Decisions… • Once the decision has been made to use presentation software, the next step is to determine the best – • METHOD OF DELIVERY.

21. Methods of Presentation Delivery and Distribution

22. Method of Delivery and Distribution used separately or in combination depending upon the Messageand the Target Audience.

23. Methods Delivery and Distribution • Group Delivery with Speaker • Group Delivery without Speaker • Continuous Loop • Rolling Script • Self-Serve • As a hard copy

24. Group Delivery with Speaker The key word is supplement! When a multi-media presentation (slide show) is delivered with an oral presentation (speech), the slide show content should not contain so much information that it can be substituted for the speaker! Used to supplement (complement) the speaker. Slides in presentation : • support information presented • display graphics that enhance • present key points for added emphasis

25. Group Delivery WITHOUT Speaker • Played one time to audience • Does not require a speaker • May entertain audience prior to speech/event • May inform audience about procedures • Example: “Simple Truths” Video - http://play.simpletruths.com/movie/212-the-extra-degree/

26. Continuous Loop • Played repeatedly (on-loop) until manually stopped • May or may not have a logical beginning and ending • Used in trade shows • Used to broadcast general information, such as school announcements, schedule changes, or changes to room locations, etc.

27. Rolling Script • Played at moderate pace to allow user participation • Stand-alone content (prop for posting lyrics or news updates)

28. Self-Serve • May be delivered via the web (Example: Microsoft training) • Self-paced and interactive • User selected • May have embedded narration

29. As a Hard copy: Example: Print out a copy of the PowerPoint slides and give to audience members to help them understand the presentation by reading along as it is presented via a screen. Used to complement presentations and enable retention of information Purpose: • AUDIENCE COMPREHENSION • ASSIST THE SPEAKER

30. Hard copy - Enables Audience Comprehension • Effective if content is: • Foreign (new) to audience • To be remembered • Procedural (1, 2, 3, 4) • Presented to a large group • Handout with 3 slides per page allows room for users to record notes beside each slide

31. Hard copy - Enables Audience Comprehension – continued . . . • The # of slides per sheet should vary according to the amount of text on each slide and the space needed for taking notes. • There’s little point in distributing handouts that are too small to read.

32. Hard copy - Enables Audience Comprehension – continued . . . • Handouts can be distributed in color, grayscale, or black and white. If printing on a black and white printer, be sure to select black and white or grayscale format to ensure clear prints. • Include a footer. The footer should be formatted on all handouts that are to be distributed.

33. Hard copy - To Assist the Speaker Notes Page - contains one slide per page and any notes that accompany the slide.

34. Hard copy - To Assist the Speaker – continued . . . Outline View - presents the information in compact form without graphics *The Speaker has the notes or outline in front of her/him while the presentation is displayed in the background.