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Implementing the Application/Agreement

Implementing the Application/Agreement. Chapter 4 Alabama Department of Education. Chapter 4 Overview. Permanent Agreement Renewal Agreement Amendments LEAs Responsibilities. Application /Agreement LEA Information Form School Site Data Form Agreement Confirmation School/Program Change

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Implementing the Application/Agreement

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  1. Implementing the Application/Agreement Chapter 4 Alabama Department of Education

  2. Chapter 4 Overview • Permanent Agreement • Renewal Agreement • Amendments • LEAs Responsibilities

  3. Application /Agreement LEA Information Form School Site Data Form Agreement Confirmation School/Program Change Policy for F/R Meals Special Assistance Certification Regarding Lobbying/Debarment, Suspension Drug-Free Work Force Form Audit Certification USDA Commodity Agreement CNP-1 Attachment C Attachment D Attachment F Permanent Agreement Includes

  4. Application/Agreement Outlines the LEAs responsibility for program operation

  5. Confirmation Form Policy Statement Other Contracts Drug-Free Workplace Audit Certification Debarment/Suspension Letter to Household Meal Application Notification Letter Public Release Sponsor Data Information School Site Data Application Renewal

  6. Sponsor Data Sheet • Days of Operation • Accounting will not allow payment for any days claimed over days/month LEA indicated • Accounting will not allow payment for any program not indicated on this form

  7. School Site Data • Enrollment indicated here is used in SA edit check • Programs indicated here are used in SA edit check

  8. Free and Reduced Price Meals Policy

  9. Qualifying for Free and Reduced-Price Meals • Children from families with income at or below 130% of the poverty level are eligible for free meals. • Those with incomes between 130% and 185% of the poverty level are eligible for reduced-price meals. • Charge no more than $.40 for lunch, $.30 for breakfast and $.15 for snacks • Over 185% are full paying students. • Meals subsidized to some extent. • District sets own price for paid meals.

  10. Application and Instructions to Parents Letter to Household Notification to Households Public Release Collection Procedures Meal Prices Verification Procedures Method used Notification Letter Summary Process Appeals Procedures Determining Official Hearing Official 2nd Party Official (3 different titles) F/R Meals Policy Includes

  11. Types of Applications • Single Child Applications - one child per application • Multi-Child Application - all school age children in the same household on one application

  12. Types of Applications • Multi-Use Application- grants permission to share eligibility status • Foreign Language Applications-required when significant number of enrolled students come from non-English speaking households

  13. Letter To Households (Single/Multi-Child) • All blanks complete • Hearing official is title/person indicated on Policy Statement • Indicate prices for meals

  14. Notification Letter to Parents • Indicate meal prices • Hearing official must be the same as indicated on Policy Statement

  15. Letter of Predetermined Eligibility • Directly certified households mustreceive written notification.

  16. Public Release • Fill in all blanks • Determining Official must be the same as indicated on Policy Statement • Hearing Official must be the same as indicated on Policy Statement • (FMC- must be a district employee)

  17. Attachment FProgram Addition or Deletion • Whenever adding a program use top portion of document. • Whenever deleting a program use the bottom portion of document. • Original signature of Authorized Representative required

  18. Collection Procedures • Description of procedures used for breakfast and lunch (may be same or different) • Read over 10 options, select the one that describes how the site is handling collection procedures. • This procedure will be examined when a Coordinated Review Effort Review (CRE) occurs in the school district. • If changed, submit for approval prior to implementation.

  19. Hearing and Appeal Process • Establish and use fair hearing procedures • During hearing and appeal process, child continues to receive current benefits • During appeal as a result of verification, benefits continue if appeal is made within 10-day notice of adverse action • Update as needed and keep copy

  20. Distribution of Applications • School districts participating in the National School Lunch Program must distribute Free/Reduced price meal applications to parents/guardians of all students in attendance at the school • School Officials may not require a household to complete an application for benefits

  21. Policy Statement • Keep in a permanent file and refer to at the beginning of the year to assure compliance

  22. After School Snack Program Forms • Area Eligibility • Operation of ASSP Form • Snack Review Form • Review 1st four weeks of operation • Review again before end of program

  23. Non-Area and Area Eligible Sites • Area Eligibility- site has 50% or more free and reduced-price meal eligible at location • Non-area eligible- site has less than 50% free or reduced eligible on file at location • If a district has a school that is non-area eligible but the school is located in the attendance area of a school that qualifies as area eligible; it could be area eligible. • Non area eligible sites can claim at F/R/P rates. • School can never charge children for snacks claimed at the free rate.

  24. Eligible Programs • To be eligible to qualify for reimbursement for ASSP: • Must be operated by a school already participating in the NSLP. • Need to provide children with regularly scheduled activities in a setting that is structured and supervised. Does not have to occur daily. Does not have to be formal child care. Need documentation of a roster or sign-in sheet.

  25. Eligible Programs • Eligible programs must include education or enrichment activities in organized, structured, and supervised settings. • Extracurricular activities such as school choir, or drama society can qualify only if their basic purpose is the provide after school care as previously defined.

  26. Eligible Programs • At no time may organized athletic programs be approved. • However sports in combination with educational or enrichment activities may participate. • Open to all students.

  27. Eligible Sites • Any school that is eligible to operate the NSLP. • Must be operated by the school, but they do not have to use the school’s personnel or regular facilities. • For example, the PTA can operate the ASSP. However, the school takes full responsibility for meeting program requirements.

  28. Summer Food Service Program Purpose of Summer Feeding • To ensure that children in low-income areas continue to receive meals during long school vacations when they do not have access to school meals • Purpose of Seamless Summer Program • Feed children in low-income areas during summer months with less paperwork and to limit the administrative burden.

  29. SFSP • www.fns.usda.gov • Children under 21 yrs. of age can participate • Only 2 meals can be claimed per child per day • Open-sites with 50% F/R eligible or higher • Closed Sites

  30. Questions and Answers

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