Capital Equipment & Site Manager Responsibilities

1. Capital Equipment & Site Manager Responsibilities

2. Capitalization Process • The capitalization process begins when a work order or task assignment is generated • All capital equipment costs should be captured in Section G1:1 of the Preapproval template • Section G1:1 should only include the bare capital equipment cost plus taxes and shipping • Costs for startup assistance, installation and non-capital equipment/supplies must not be included in Section G1:1 • The “Template Total Cost” under Section G1:1 for each event must be summed and written at the bottom of the WO or TA. • This amount should also be carried to the WO/TA Routing Slip sent to BPSS Accounting each week.

3. Non-capital costs Labor “Template Total Cost” to be specified on WO signature page and WO routing slip

4. Split Work Orders • Every attempt should be made to include all capital equipment costs in a single work order • If it is absolutely necessary to break out capital equipment costs across multiple work orders, the break should coincide with a complete “system” or “enclosure”

5. Invoicing & Capital Equipment These 4 totals MUST match: • The Remedial SystemsCost on the Preapproval invoice (adjusted to account for markup and retainage only); • The Remedial SystemCost listed in section G1:1 of the template(s); • The Total Treatment System Cost listed in Section IIof the PRF(s); and • The Total Cost listed on the equipment vendor’s invoice (including tax + shipping only)

6. Seminole Systems AS/SVE System $65,000 Enclosure $10,000 Control Panel $ 5,000 Shipping $ 2,500 Tax $ 2,500 $85,000 $85,000 +$ 8,500 (markup) $93,500 -$9,350 (retainage) $84,150

7. Vendor Invoices Seminole Systems AS/SVE System $65,000 Enclosure $10,000 Control Panel $ 5,000 Shipping $ 2,500 Tax $ 2,500 $85,000 Seminole Systems Startup Assist. $6,000 Installation $6,000 $12,000 OR…

8. Vendor Invoices Seminole Systems AS/SVE System $65,000 Enclosure $10,000 Control Panel $ 5,000 Shipping $ 2,500 Tax $ 2,500 Capital Equip Subtotal: $85,000 Startup Assist. $ 6,000 Installation $ 6,000 Labor Subtotal $12,000 GRAND TOTAL: $97,000 Important that capital costs in section G1:1 are clearly broken out and that subtotal matches G1:1

9. Invoicing Under Split Work Orders • If capital equipment costs were spread across multiple (split) work orders, each capital equipment invoice must be submitted concurrently along with all required supporting documentation • Only one PRF is required to support a single, enclosed system (e.g., AS/SVE) even if the cost of the single enclosed system is spread across multiple work orders • However, a copy of the PRF must accompany each capital equipment invoice • Multiple enclosures require multiple PRFs and each PRF must be supported by the required documentation

10. Things you may not know… • It is no longer necessary for Site Managers to send equipment invoice packets to WRScompass • For new capital equipment purchases, it is no longer required to provide costs of individual components which make up a “system” on the PRF • If your equipment was capitalized as a “system”, it is not necessary to capitalize replacement components • However, WRScompass should be provided (via email) with make, model, year and specs of new component(s)

11. Questions? Email Us… equipmenthelpdesk@wrscompass.com or visit www.depeq.com