Modification in IRPSM to include Umbrella work concept Expansion of

1. Modification in IRPSM to include Umbrella work concept Expansion of IRPSM to Works & Contract Management (IRWCMS)

2. System Overview PM I S Start Pink Book RBCS IRPSM Ph-1 Works Proposal Processing . . . Sanctioned Works Expenditure Control & Works Register • Detail Estimate • Preparation • Vetting and • Approval Measurement and Billing Completion IRPSM Ph- 2 Tender Schedule Preparation Contract Mgmt. IREPS e-Tender/Works LOA AIMS Payments Expenditure Control & Works Register

3. Current Status of Projects

4. System Details – IRPSM Phase- I IRPSM • Work Proposals by railway/PUs– • New Proposal Creation • Short-listing • Processing • Vetting (Not Compulsory) • Approval • Forward to railway Board for Works Programme Outlay Distribution for LS Sanction of works costing < Rs. 2.5 Cr -GM/DRM Sanction of Individual Work under Umbrella work in PH 16, 17, 18, 29, 30, 32, 33, 36,37,42, 51, 52, 53, 64, 65 Start • Work Processing at Railway Board – • On-line Short listing of proposals by various directorates • Recommendations by finance and other directorates • AM’s committee’s on-line approval for works costing < 20 Cr. • Processing on file for works costing >= 20 Cr. • Creation of Umbrella Work by Nodal directorate in consultation with associate Finance • Approved works transfer to RBCS application Allotment of Executing Agency for sanctioned Itemized Works (costing Rs. 2.5 Crore or more) Monthly Progress feeding of sanctioned works IRPSM Ph. –II (IRWCMS) Works Programme Data Transfer (Vol - 1,3) Works Programme Data Transfer (Vol – 2,4) RBCS Sanctioned Works • Pink Book - Itemised / LumpsumWorks/ Umbrella Work • Outlay distribution by concerned directorates • Conversion of Multiple Railway Umbrella into Itemised /Single Railway umbrella

5. Recent developments in IRPSM Ph-1 : • Umbrella work concept implemented in IRPSM from 2018-19 onwards : • Steps involved are as under– • Forwarding of normal Proposals to Board as per Sanctioning powers. • Clubbing of received proposals in Board to create an Umbrella Work. • Sanctioning of Umbrella Work and printing of same in Pink Book using RBCS application. • Importing data from RBCS into IRPSM. • Marking and distribution of Umbrella Work to different Railways. • Proposal creation under an Umbrella Work at Zonal Railways. • Sanctioning of Proposals under an Umbrella Work. • Outlay Distribution to sanctioned proposals under and Umbrella Work.

6. Creation of Umbrella Work in Board Note : Provided at the login of Nodal Directorates.

7. Clubbing of Proposals under Umbrella Works in Board : Note : Provided at the login of Nodal Directorates.

8. Marking of Umbrella Works in Board : Note : Provided at the login of Nodal Directorates.

9. Distribution of Umbrella Works in Board - 1 : Note : Provided at the login of Nodal Directorates.

10. Distribution of Umbrella Works in Board - 2 : Note : Provided at the login of Nodal Directorates.

11. Distribution of Umbrella Works in Board - 3 : Note : Provided at the login of Nodal Directorates.

12. Create Proposal under Umbrella (at Rly.): Note : Provided at divisions and Zonal HQs.

13. Sanctioning of Proposal under Umbrella by Rly: Note : Provided at Zonal HQs.

14. Outlay Distribution under Umbrella by Railway Note : Provided at Zonal HQs.

15. Report for works under Umbrella : Note : Provided at all users.

16. Post-Facto Approval of Proposals under Umbrella

17. WP Position Report

18. Annexure A: List of works not commenced

19. Annexure B: List of works sanctioned ‘N’ years back

20. System Details – IRPSM Phase – 2 (IRWCMS) Contract Agreement

21. IRWCMS • Indian Railways Works and Contracts Management System (IRWCMS) • Modules- • Admin & User Management • Estimate Updation and Link with UWID • Estimation • MB & Billing • Variation • Fund Management • Material Management • Progress Monitoring • Litigation • Completion Module

22. Recent developments – (IRWCMS Ph-1) • Estimate Updation and Link with UWID • UWID –

23. IRWCMS Ph-1 (Recent developments) • Estimate Updation Steps • Delegation of Authority by Executive Agency • Choose Estimate Type • Abstract Estimate • Part DE • DE • Revised Estimate • Material Modification • Basic details entry of Estimate • Marking of departments involved • Sub-Estimate Creation • Allocation wise Entry • Minor-Head/Sub-Head wise entry

24. IRWCMS : Delegation of Authority

25. IRWCMS : List Of Estimates

26. IRWCMS : Choose Estimate Type

27. IRWCMS : Basic details entry of Estimate

28. Marking of departments involved :

29. IRWCMS : Sub-Estimate Creation

30. IRWCMS : Allocation wise Entry

31. IRWCMS : Minor-Head/Sub-Head wise entry

32. IRWCMS : List Of Estimates

33. IRWCMS : Estimate Updation Status Report

34. IRWCMS : User Management

35. Modules under final stage of Launch– (IRWCMS Ph-2) • MB & Billing • Variation • Progress Monitoring • Litigation • Completion Module

36. Feedback & Queries

37. Thank You

38. System Details – IREPS Detail Estimate- Vetted, Sanctioned Variation Module- Estimate Variation/ vetting/sanction IRPSM Phase- 2 • 1. Tender Schedule for both Works & Supply items – • Extraction of items of Detail Estimate. • Tendered/Un-Tendered quantity in a project. • Executed quantity in a project. IREPS Portal 2. e-Tender on IREPS portal 3. LOA (Letter of Acceptance) generation • 4. Contract Mgmt • Stores Contract Management • Works Contract Management Progress Monitoring – Progress feeding, review, monitoring etc PMIS

39. System Details – AIMS Progress Monitoring- Progress updation, review, monitoring PMIS Internal Check AIMS Payments Work Register & Expenditure Control Expenditure Control & Work Register Funding Module Measurement and Billing IRPSM Phase- 2

40. System Details - PMIS Progress Monitoring Measurement and Billing Sanctioned Project Project Scope Project Plan (Quarterly) Project Progress For selected period IRPSM Ph - 2 Contract Mgmt. • Items to Monitor  • Drawings & Plans • Earth Work • Minor Bridges • Major Bridges • ROB & RUB • Ballast • Tunnels • P-Way Material  Rail, PSC Sleeper, Turnouts, Other Fittings • Track Linking with Service Rails • Rail Renewal with welded panels and Finishing work • Quarters • Station Building • S & T Works • Electrification • Pre-NI • NI (Non-Interlocking) • CRS Inspection • Commissioning E- Tendering (W/S) Internal Check and Payments AIMS PMIS

41. IRPSM Phase- I - Progress Monitoring IRPSM Monthly Progress feeding of sanctioned works Can fill both Physical & Financial Progress • Sanctioned works are allotted executing agency. • Executing agency creates a Main Coordinator. • Main Coordinator may create several Progress Reporting Officers. • Progress can be feeded till 7th of every month, after which it is counted as late. • Provision of Exception report is available to view details. • Along with Physical & financial progress following are also captured – • Target Date • Environmental Clearance • Design & Drawing Status • Land Acquisition • Award of Contract Status • GAD Plan Status • Estimate Status • Tender Status • Completion Report PCE/GM CEPD PHC (Plan Head Coord.) Executing Agency Main Coordinator Progress Reporting Officer - 1 Can fill only Remarks Progress Reporting Officer - 2 ......

42. IRPSM Ph- II – Status and further steps-1 • Course of Action at CRIS: • Master data should be obtained from IREPS directly to ensure minimum user interference in maintaining of master data. • 2. SOR item details can be taken directly from IREPS after LOA/Agreement module is prepared in IRPES. • 3. Contractor details can be taken directly from IREPS after LOA/Agreement module is prepared in IRPES. • 4. Tender details etc can be taken directly from IREPS after LOA/Agreement module is prepared in IRPES. • 5. Afterward, MB and billing modules can be started, in which ITEM details and contract details will be taken directly for further processing. • 6. User Login authentication.

43. IRPSM Ph- II – Status and further steps-2 (Board) 1. It was planned to link all the sanctioned works with their respective bill details passed in IPAS application using Project ID of work in IRPSM. 2. To achieve step 1 above following activities has been planned to be completed – (a) Linking of Existing works of IPAS with IRPSM project id. (around 3500 active works as of Aug-17). (b) Linking of Works in IRPSM with their bill details in IPAS, for works not present in IPAS. (around 37000 active works as of Aug-17) (c) For all new work’s bill being passed in IPAS, project id must be linked along with bill details. 3. As per above plan, step 2(a) has been completed by Engineering Directorate and linking for around 2096 works out of 3485 works has been completed. But, there are many duplication of works in IPAS and mismatch of Source of Fund between IPAS and IRPSM application, against lot of works. Therefore, this need to be verified by concerned finance. Finance Directorates of Railway Board, may issue instructions in this regard. 4. Regarding Step 2(b) and 2(c) also, Finance Directorates and Engineering Directorate of Railway Board may issue the instructions to concerned personnel/offices.