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Edu-C-Aide Educational Computerized Aide edu-c-aide

Edu-C-Aide Educational Computerized Aide http://www.edu-c-aide.com. April Kelly Roger Dubois Sylva Girtelschmid Ankit Kothari Terry Bader. Project Manager April. Finance Terry. SBIR Ankit. Engineering Terry - Roger. Marketing Roger - April. Web Ankit - Sylva. Legal Sylva - Ankit.

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Edu-C-Aide Educational Computerized Aide edu-c-aide

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  1. Edu-C-AideEducational Computerized Aidehttp://www.edu-c-aide.com April Kelly Roger Dubois Sylva Girtelschmid Ankit Kothari Terry Bader

  2. Project Manager April Finance Terry SBIR Ankit Engineering Terry - Roger Marketing Roger - April Web Ankit - Sylva Legal Sylva - Ankit Planning/Research All Edu-C-Aide

  3. Outline • Special Education Background and the IEP process • Problem characteristics and statistics • Solution Approach • Management Plan, Schedule and Budget • Marketing and Funding Plans • Project Result Edu-C-Aide

  4. Special Education • Types of students • Disability • IDEA • Individualized Education Plan Edu-C-Aide

  5. IEP Considerations • Assistive technology for physically handicapped • Behavior disorders • Hearing and vision impairments • Participation in Alternate Assessment Program Edu-C-Aide

  6. Individualized Education Plan (IEP) Process Recognition Evaluation and eligibility IEP development Review and reevaluation Services determined Reports generated Edu-C-Aide

  7. IEP Accommodations • Alternate time and scheduling needs • Educational setting considerations • Special presentation and response accommodations Edu-C-Aide

  8. IEP Basic Components • Current student performance • Annual goals and short-term objectives • Special education and related services • Dates and location of services to be provided • Participation in state and district-wide tests • Statement of transition services • Progress measurement Edu-C-Aide

  9. The Problem The current process by which IEP’s are managed overwhelms educators because of the intensive requirements mandated by law for each of the six million special education students in the United States. Edu-C-Aide

  10. Problem Characteristics • Distribution and access of IEP information limited • Tracking of progress and changes • Paperwork redundancy • Large number of students with special needs • Risk of lawsuits • Published survey shows schools lose 73% of court cases Source: http://www.ldonline.org/ld_indepth/iep/legally_correct_ieps.html Edu-C-Aide

  11. IEP Related Mistakes • Missed testing or evaluation dates • General Education teachers unaware of child with IEP • IEP objectives not clearly known or met • Special services not provided properly Edu-C-Aide

  12. Virginia Statistics 1,163,094 161,884 193 120 $50,000-$100,000 • No. of students: • No. of spec. ed. students: • No. of complaints filed: • No. of hearings filed: • Avg. lawsuit cost: Source: http://www.pen.k12.va.us/VDOE/Instruction/DP01-02AR.pdf Edu-C-Aide

  13. Norfolk Statistics 37,006 4,764 8 6 $250k to $ 1 million • No. of students: • No. of spec. ed. students: • No. of complaints filed: • No. of hearings filed: • Legal annual cost: Source: http://www.cse.org/informed/issues_template.php/648.htm Edu-C-Aide

  14. The Approach • Centralized database • Web front-end • Management of IEPs • Reports • Graphs and Statistics • Queries • Meets Federal Standards Edu-C-Aide

  15. Functional Limits • Does not aid in the evaluation to determine the need for special services • Will not police teachers or validate data input Edu-C-Aide

  16. Risks • Changes to education laws • School system policy changes • Changes in technology Edu-C-Aide

  17. Functional Components Edu-C-Aide

  18. Management Plan Edu-C-Aide

  19. Technical Approach • 6 month initial development for base product • Application maintained on customer resources • City wide application with central servers Edu-C-Aide

  20. Recommended Minimum Requirements • 2 Windows NT 4/2000/XP Server • 1.2 GHz Processor • 512M Ram • 80G disk space • Web Server • IIS 5 • Apache • SSL • Database • MsSql 2000 • PostgreSql • Cold Fusion MX Edu-C-Aide

  21. Project Status • Phase I • Completed Feasibility and Milestone presentations • SBIR document completion • Approval presentation • Finalizing project website Edu-C-Aide

  22. Phases I & II • Phase I • Conceptual • Feasibility • Design • Phase II • Prototype • Requirements • Documentation Edu-C-Aide

  23. Phase III • Requirements • Development • Documentation Edu-C-Aide

  24. Phase III - Requirements • Requirements - 1 week • Task breakdown and preparation • Hardware and software setup Edu-C-Aide

  25. Phase III - Software Dev • Software Development - 5 months • Database development • Software development • QA • Concurrent with other development • Testing Edu-C-Aide

  26. Phase III - Documentation • Documentation • Review and edit • Print Edu-C-Aide

  27. Finance SummaryPhase I & II • Personnel $56,464 • Equipment $4,700 • Supplies $1,000 TOTAL $62,164 Detailed breakdown - Appendix C Edu-C-Aide

  28. Finance SummaryPhase III • Personnel $104,856 • Equipment $18,496 • Supplies $5,000 • Contractual $12,000 TOTAL $140,352 Detailed breakdown - Appendix C Edu-C-Aide

  29. Financial Summary • Phase I & II - $62,164 • Phase III - $140,352 TOTAL $202,516 Edu-C-Aide

  30. Per Customer • Cost per installation $45k • Charge for software and installation $140k TOTAL $95k profit Does not include any profit off customization Refer to Appendix C for detailed breakdown Edu-C-Aide

  31. Profit Margin Edu-C-Aide

  32. Feasibility Outcome/Marketing • Application cost - $140k • Average low for legal costs related to a IEP hearing - $50k • Norfolk review • Hearings - 6 • Reduce hearings by 50% = $150k saved in 1st year = Application paid for in the 1st year Edu-C-Aide

  33. Out Years • Help desk calls • $22/hr cost • $25/hr charge to customer • Includes user and tech support • Bighelp, Inc. • after initial one-year included help desk • On-site support • $51/hr cost • $72/hr charge to customer • after customer installation and training • Support Plans Edu-C-Aide

  34. Funding Plan • Phase I and II - Dept. of Education SBIR grant program • Phase III - Commercial partner involved in other educational system software Edu-C-Aide

  35. Results • Ease of distributing IEP related information • Simple production of reports, graphs and statistics • Effective administrative control and tracking of IEP process Edu-C-Aide

  36. Conclusion The use of the application will provide a simpler, cost effective way for school systems to abide by federal standards. As a result, this will minimize the chance of mistakes and lower the risk for a lawsuit. Edu-C-Aide

  37. Resources • Office of Special Education Programs • Family Village • National Education Assoc. • LDOnline.com • VA Dept. of Education • US Dept. of Education • Social Security Online • The Arc • Citizens for a Sound Economy Edu-C-Aide

  38. Appendixes • Appendix A: Phase I & Phase II Schedule • Appendix B: Phase III - Software Development Schedule • Appendix C: Detailed Costs Edu-C-Aide

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