A digital infrastructure for the scholarly activities of Texas universities

1. A digital infrastructure for the scholarly activities of Texas universities TCAL Presentation

2. Overview of Talk • Challenges • Partners • Goal • Location • Services • TDL Management • 5 Year Plan • TDL Membership Opportunities • Impacts • Discussion/Questions TCAL Presentation

3. Challenges • Increasing demands on research and education infrastructure • THECB Regional Plan for Higher Education • 500,000 new students, 7500 new faculty by 2015 • Scarce resources • Underutilized intellectual capital on campuses • If not used, actual value is zero • Global movement to transform scholarly communication • Open access journals • Federated institutional repositories • New forms of communication - Blogs, WIKIs, etc… • Cornyn-Lieberman bill TCAL Presentation

4. Addressing the Challenges • A unified Texas Digital Library • Collaboration of higher education institutions in Texas • Sharing of resources • Shared services model TCAL Presentation

5. Partners • Initially • 4 Texas ARL libraries: UT, A&M, TTU, and UH • 8 prospective libraries: • University of North Texas • University of Texas at Dallas • University of Texas at Arlington • Texas State University • Baylor • MD Anderson • A&M Galveston • Angelo State University • Currently • Preparing a “slow growth” plan • Later • All of higher education in Texas TCAL Presentation

6. TDL Goal Become a center of excellence in the curation and preservation of digital scholarly information of the state of Texas. TCAL Presentation

7. Location • Initially • Central facility in Austin at UT • Currently • Building redundancy by mirroring core TDL systems at TAMU and TTU • Later • Universities will have repositories of their own and choose to federate certain collections with TDL or just use TDL as their repository TCAL Presentation

8. From the user’s perspective: Access www.tdl.org, Google, etc. Services Scholarly Publishing (TDL Press), Collection Management, etc. Current faculty research: preprints, postprints, datasets Electronic Theses and Dissertations Repository Content Learning Object Repositories Technical Report Series Faculty archives Storage Network Preservation TCAL Presentation

9. LEARN • Lonestar Education and Research Network • 1 Gigabit Dedicated Link for TDL TCAL Presentation

10. TDL Architectural Layers Services Institutional Repositories Learning Object Repositories Scholarly publishing Collection management Preservation Enablers DSpace Fedora ADORE SAKAI Open Journal System Eprints Dpubs Contributed staff Middleware Shibboleth OAI-PMH Storage Resource Broker (SRB) Preservation Software (eg LOCKSS) Workflow Directory Services Network and Computing Internet/Internet 2 Tigre/Learn Storage/Server Systems Base budget TCAL Presentation

11. Website • Went live February 1, 2006 • TAMU, UT, and TTU ETDs in Manakin/DSpace • TAMU’s Journal of Digital Information [JoDI] in Open Journal System [OJS] TCAL Presentation

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15. TDL Management TCAL Presentation

16. UT Repositories Bridge Group

17. Participation in TDL Working Groups • The success of the Texas Digital Library depends on the collaboration of working group members from participating institutions. Through this new model of work we will gain an unparalleled level of interoperability among ourselves and within the global scholarly community. • Working groups serve many purposes: pooling of staff skills and resources, distribution of work, sharing of information and ideas, and most importantly, the advancement of TDL’s major projects. • Working group members drawn from the participating TDL institutions are selected from volunteers or are appointed by the co-directors/chairs based on expertise and/or position. TCAL Presentation

18. Guidelines for Working Group Participation • Responsibilities of Chairs • Working in concert with the co-directors, chair will contact and discuss the working group charge and work requirements with prospective members. • Submit monthly progress updates to the co-directors • Responsibilities of Members • Will discuss working group invitation with supervisor • Attend meetings and actively participate in discussions and creation of working group documents and processes • Responsibilities of co-directors • Will notify prospective member’s supervisor of invitation to join the working group • Make every attempt to be flexible in allowing staff from participating institutions to serve on working groups in support of TDL goals TCAL Presentation

19. TDL Bridge Groups UT Repository Bridge Group • Bridge Group Co-Chairs: Aaron Choate and Lexie Thompson-Young • Sponsor: Mark McFarland • Purpose: • The TDL Bridge Group will contribute to Aaron’s and Lexie’s work on the TDL Repositories Working Group (WG), supporting the developing infrastructure of UT Austin’s and TDL’s Repository. • The Bridge Group will help develop a LOR implementation plan, define General TDL Repository Policies, and constructively comment on the FAR and Manakin Projects, all of which will help the WG meet their FY07 deliverables. TCAL Presentation

20. https://sharepoint.lib.utexas.edu/texasdigitallibrary TCAL Presentation

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22. 5 Year Plan • Year 1: Start-Up • Year 2: Plan • Year 3: Demonstrate • Year 4: Deploy • Year 5: Assess TCAL Presentation

23. Year 1: Start-up 2005-2006 Establish presence, core technology, and a basic set of services • Business case • Establish computing infrastructure • Core infrastructure at UT, mirrored at TAMU • Website • Open Journal System • Journal of Digital Information [JoDI] conversion • Manakin/DSpace • Hiring • Administrative Assistant • IT Manager • Systems Analyst TCAL Presentation

24. Year 1: Start-up, continued • ETD Project • A&M, UT, TTU • Presentations • 8 presentations in 2005 - 2006 • Computing Infrastructure implementation testing • Storage Resource Broker [SRB] • Vendor Specific Replication [SnapVault] • Connections • Texas Higher Education Coordinating Board (THECB) • Texas Advanced Computing Center (TACC) • Lonestar Education and Research Network (LEARN) TCAL Presentation

25. Year 2: Plan2006-2007Plan infrastructure and develop policies for content submission and management • Common Submission System for ETDs • Computing Infrastructure • Preservation Network • Access Control • Shibboleth • Repositories • Learning Object Repositories • Faculty Object Repositories TCAL Presentation

26. Year 3: Demonstrate 2007-2008 Demonstrate infrastructure and policies for content submission and management Year 4: Deploy 2008-2009 Deploy infrastructure and policies for content submission throughout Texas Year 5: Assess 2009-2010 Assess impact of TDL services on higher education in Texas TCAL Presentation

27. Next 12 months: Major Projects: • Preservation Network • ETD Common Submission System • Shibboleth • Manakin/DSpace • Faculty Archives Repository • Learning Objects Repository Open Repositories 2007 Conference TCAL Presentation

28. http://www.openrepositories.org TCAL Presentation

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30. TDL Membership Opportunities • Tier 2: Associate Members • Tier 3: Affiliate Members • Contributors TCAL Presentation

31. Membership Assumptions • Participating ARLs each have a voting member on the Governing Board • T2 representation on the governing board • T3’s and Contributors not represented on governing board • Contributed staff managed by co-Directors • Monetary contributions are central; staff contribution is local TCAL Presentation

32. Tier 2: Associate • Inst. of Higher Ed in Texas • $50,000 annual commitment • 1 local FTE (40 hrs/wk) commitment • Managed by TDL Directors • Participate in TDL Working Groups • Representation on the governing board • Content contributor TCAL Presentation

33. Tier 3: Affiliate • Inst. of Higher Ed in Texas • $25,000 annual commitment • Content contributor TCAL Presentation

34. Contributors • Inst. of Higher Ed in Texas • Solicited content contributors TCAL Presentation

35. TDL Members and Prospective Members • Tier 1: • University of Texas at Austin • Texas A&M University • Texas Tech University • University of Houston • Tier 2 (prospective): • University of North Texas • University of Texas at Dallas • University of Texas at Arlington • Texas State University • Baylor University • Tier 3 (prospective): • MD Anderson • Texas A&M at Galveston • Angelo State University TCAL Presentation

36. The TDL Budget • Funds the TDL infrastructure - core technology, core team • Does not fund the actual work of putting up the Institutional Repository, website, and ETDs • Tiers 1-3 must provide cash • For personnel costs • For shared computing infrastructure TCAL Presentation

37. 7 Major Impacts • Increases the institution’s visibility and impact • Increases accessibility to scholarship and research • Increases competitiveness for research funding • Maximizes the research capabilities of faculties by increasing the pace of scholarly dissemination and discovery • Increases stature as a leader in developing new working models for publication and dissemination of scholarly, research, and educational information • Advances core teaching and research missions by fostering innovation in education and research • Preserves intellectual assets for future generations of researchers, teachers, students, and scholars TCAL Presentation

38. Discussion/Questions TCAL Presentation