How the Graduate School Can Help You!

How the Graduate School Can Help You! Dr. Michael Castellini, Interim Dean Shelly Baumann, Director Felicia Burud, Coordinator Megan Blanchard, Coordinator

Expectations • This is your degree • Your program requirements as well as other degree requirements can be found in the UAF Catalog • You are responsible for completing • All your program requirements • All required paperwork • As with all students at UAF you must comply with the Student Code of Conduct

Expectations cont. • As with all students at UAF you must comply with all UA Board of Regents’ policies and regulations, UAF policies and regulations, and any Graduate School, Department or Program specific policies.

Graduate School Website www.uaf.edu/gradsch/

Keep in touch • All listservs • Graduate School Listserv • Graduate Academic Listserv • Online chat available • Email • uaf-grad-school@alaska.edu • In-person • 202 Eielson Building • Call • 907-474-7464 • Facebook • Twitter @uafgrad

Let us know how we can help you! • Always feel free to call with questions you may have about: • Your status • Dates and deadlines • Paperwork questions • Etc. • Using our Online Chat on our website is a great way to connect and ask questions

forms! forms! forms! • Use the forms from the Graduate School website • We encourage you to download forms before filling them out • The Graduate Schoolencourages the use of Docusign for all forms • Makes processing and tracking forms easier • UA has a license but it is only for staff/faculty Forms: how to find them? • Student Forms • www.uaf.edu/gradsch/forms

Student Status • Good standing / Active / Continuing Student Status • You must be registered in six credits at the 400- and/or 600-level per academic year (fall, spring, summer) • Temporary Leave of Absence • If you need to temporarily suspend studies, you must submit an approved “Leave of Absence” form to the Graduate School • Reinstatement vs. Re-admission • If you do not maintain enrollment in 6 credits per academic year (as per item 1), AND you are within two years of your last enrollment, you will have to apply for reinstatement into your program • If you have not been enrolled as required in item 1 in over 2 years, then you need to reapply for admission.

The first year • During the first semester you should file an Appointment of Committee form • By the end of the first year youshould file a Graduate Study Plan (GSP) • Must at a minimum match program requirements • Otherwise a petition is needed • To remain in good standing an “Annual Report” must be on file EVERY year by May 15th • Annual report must be filed regardless of whether you havefinished all their coursework or not • To be eligible for any Graduate School funding opportunities, you must have a current Annual Report on file

The second year and beyond • To remain in good standing an “Annual Report” must be on file EVERY year by May 15th • Report on Comprehensive Exam (if required) • Advancement to Candidacy • Graduate Petition Form (if necessary) • Report on Thesis/Dissertation/Project Defense (if necessary) • Format check of thesis or dissertation (for programs that require them)

Deadlines: How to find them • Gradschool > Dates & Deadlines • Departments and Deans have earlier deadlines than the Graduate School for theses/dissertations/projects • Gradschool > Graduation Information > Ready to Graduate? • PhDs have a few more items to submit than Master’s students Graduation Information

Outside ExaminerWho needs one and when? • All PhD students taking • oral comprehensive exams or • defending a dissertation • Gradsch > Forms > Request for an Outside Examiner • Date/Time/Location Requirements • Dissertation Defense must be on UAF campus • At least 2 weeks prior to the exam or defense, the earlier the better • We will email you once an Outside Examiner has been assigned

Other Helpful Information

UAF E-MAIL • Every student is assigned a UAF e-mail account when you enroll. UAF uses GOOGLE mail. • Go to http://www.alaska.edu/google/ for more information. • UAF uses your preferred e-mail to communicate with students. Make sure you update your UAOnline account under “Your contact information” and check which email you have listed as “Preferred”. • If you do not know your UAF e-mail address, let us know – we can find out for you.

Safety & Trainings • Green Dot program

Title IX/AlcoholEdu Friendly reminder: If you have not already taken the Title IX/Alcohol EDU training please see your email from Admissions and/or Center for Student Rights & Responsibilities. Training must be completed October 31st. (You will not be able to register for spring if you do not complete it)

Time Management • Check out Academic Advising Center’s Study Skills for ways to improve. • eLearning also provides some tips on how to better manage your time.

Fall 2018 Deadlines • First day of class is Monday, August 27, 2018. • The last day to receive a 100% refund on tuition if you drop a course is • Friday, September 7, 2018 • Fee payment deadline is Monday, September 11, 2018

Tuition Awards/Contract letters • Deficiency courses may be covered • If written approval has been received from the major advisorOR • If it is on your Graduate Study Plan (GSP) • The Graduate School (not the UAF Bursar’s Office) posts the tuition award to each student’s account • We check for the following things before posting the tuition award • Enrollment: must be full-time (9 credits) • Current FERPA certificate (TAs only) • GPA greater than 3.0 • Upload your contract letters to our new eform

Residency Status Students eligible for Alaska resident tuition generally include: • an Alaska resident, defined as a person who is a U.S. citizen or eligible noncitizen who has been physically present in Alaska for at least the past two years; • students who received a State of Alaska Permanent Fund Dividend within the last 12 months and can certify they have been in Alaska for the past 12 months; • Other eligibility requirements can be found in the UAF catalog. • Students applying for resident tuition assessment must file a residency form with the Office of Admissions and the Registrar before the published end of the add/drop period for regular semester-length courses for the semester for which residency is sought. Residency status is not automatically granted.

Graduate Health Insurance • Eligibility • Must be a RA/TA/Fellow • Students who are not on an RA/TA/Fellowship cannot purchase this policy • Fall and Spring/Summer only • Names are submitted on a regular basis beginning just before the semester starts and through the end of fee payment • Claim Questions: • Margaret Kelloggmekellogg@alaska.edu x7043 • Health insurance company website: • www.uhcsr.com • Insurance cards must be printed by you from your UHCSR online account

ATTENTION! • Do Not Ignore any emails from the UAF Bursar’s Office. • If you receive an email from them, check your UAOnline account. • If you have any questions, please contact the Bursar's Office or the Graduate School.

Coffee Klatches with the Graduate School • Beginning this fall, the Graduate School will be having a monthly Coffee Klatch • We will be covering topics from: • Career Services • Wellness • General graduate school questions will also be answered regardless of the topic • The first Coffee Klatch will be on Wednesday, 09/19/2018 at 1pm in the Graduate School Office. • Light refreshments and possible snacks will be served.

From the Graduate School Our job is to help you succeed in your academic career. If you have any questions or concerns do nothesitate to come and see us. We want to make your next couple of years (or three, or four, or ten….) a positive and rewarding experience! Thank you for choosing UAF for your graduate program!

How the Graduate School Can Help You!