Title III: Strategic Planning & Consolidated Monitoring

1. Title III: Strategic Planning & Consolidated Monitoring May 5, 2009

2. Overview of the Presentation • Overview of Consolidated Monitoring • Monitoring Summary for 2008-09 • Counties monitored • Common findings • Samples Best Practices • 5 Year Strategic Plan Title III Application • Application Process • Evaluation and Approval Process • Changes for 09-10

3. Counties Monitored in 3 Year Cycle

4. Document Components Monitored by Title III • Highly Qualified Personnel – 2.8 • Professional Development – 3.2 • Parent/Community Involvement –4.1 • Parent/Community Notification – 5.2, 5.3 a-g • Title III Requirements • Identification procedures – 14.1 • High quality services –14.2 • Fiscal Requirements – 14.3 • AMAOs –14.4 • Parental Involvement/Notification – 14.5, 14.6 • WESTELL – 14.8

5. Required Student File Documentation • Woodcock Munoz (or WESTELL) screening results • Eligibility Parent Notification (within 30 days of enrollment) • Documentation of LEP Committee Meeting • Classroom Modification Form • LEP Assessment Participation Form (*if appropriate) • WESTELL scores • WESTEST scores (*not required)

6. Common Findings & Recommendations • 5.2 Parental Notification http://wvconnections.k12.wv.us/documents/ParentnotificationSAMPLEFORM081403_002.doc • Within 30 day timeline • Including all components required by law • 14.2 Increased Achievement (school visits) • Providing high quality programs (amount services) • Linked to ELP/CSO standards • Program Coordination • Grade Placement • Special Education

7. Activities During On Site Monitoring- ESL Classroom Observation • In order to effectively and comprehensively monitor standard 14.2, school visits observing ESL classes will be scheduled • Purpose of the visit is to make “programmatic” observations • WVDE selects schools based on WVEIS data, prior year WESTELL and WESTEST • Observation Protocol is used for school visits • County Title III Directors are encouraged to participate in school visits

8. Observation Protocol Title III School-based Programs County Schools, ______________, 2006 Schools: _______________________________________________

9. Summary of Best Practices • Teachers use appropriate balance of Content-based ESL and direct ESL instruction based on individual student proficiency needs • Teachers reinforce classroom content goals, objectives through Pre-teaching, re-teaching, and use of supplemental materials • Teachers support good learning strategies and critical thinking skills by building student background knowledge, pre-teaching key vocabulary, identifying main points, key characters etc. • Teachers differentiate instruction according to individual student needs

10. Summary of Best Practices • Teachers address all ELP Standards during instruction (R,W,L,S) • It is clear how specific instructional materials related to ELP and CSO standards • Teachers communicate with classroom teachers on regular basis

11. Summary of Best Practices • School administrators are aware of and attentive to the needs of LEP students • LEP students are specifically scheduled into classes that are co-taught and/or led by experienced teachers • Teachers/administrators advise LEP students re: scholarship and other outside opportunities • Students are served in designated instructional spaces • School culture is inclusive and supports needs of LEP students

12. Summary of Best Practices • Students with special needs receive joint services, ESL teacher coordinates with RTI, Gifted etc. • Parent Support – ESL teacher often communicates with parents and school administrators also are involved in ongoing communication • Parents are encouraged to attend school-based functions and are involved decision-making of their child

13. 2009-2010 MonitoringSchedule

14. Title III: Strategic Planning

15. 5 Year Strategic Plan Plan Committee • For federal compliance, the county must include representatives from the Title III Planning Team in the completion of the Title III components of the plan. • Counties with high-incidence populations are encouraged to include a Parent on the planning team.

16. Goals/Objectives/Actions • Add Title III Goal • Example: Increase the number or percentage of LEP students making progress in learning English • Add Objectives • Example: Students will increase in making progress in English as measured by WESTELL (AMAO I). • Students will increase .5% in attaining proficiency as measured by WESTELL (AMAO II). • Professional Development Plan • Add an Action - Choose from Title III Compliance examples

17. Goals/Objectives/Actions • Professional Development Plan • Add an Action - Choose from Title III Compliance examples

18. Compliances • Consortium (add member counties if applicable) • Qualification Procedures • Levels of Proficiency

19. Budget • Enter budget section • Click on LEA-Title III county composite • Complete chart using amount from section totals. • Must equal the county’s annual allocation amount • Title III vs. Title III Immigrant

20. Submission Procedures • Print a PDF file for review prior to submission of the section. • Click print as PDF • Review and edit this section of the plan as necessary • Submit the Title III Section of the plan. • Click Submit to the State • Notification of the submission will be sent to the following email address aadavis@access.k12.wv.us from the email address of the person submitting.

21. Evaluation of the Plans

22. Contact Information Nancy Griffith, Consultant nkeffer@access.k12.wv.us Amelia Courts, Executive Director aadavis@access.k12.wv.us